Tender For The work related to various infrastructural & logistic works to be performed in connection with celebration of Rabindra Janmotsav, 2025 at Dhonodhanya Audutorium on 9th May, 2025 - Supply and arrangement of various Furniture as per specific requirement (on hiring basis) 2 Hiring charges for supply and arrangement of Executive 2 Seater Sofa for VVIPs (to be arranged at the extreme front portion earmarked for audience) 3 Hiring charges for supply and arrangement of Fibre Chair with white cover for audience (to be arranged next to the Sofas) 4 Hiring charges for supply and arrangement ofExecutive banquet Chair with white cover (to be arranged at the Stage and Wings) 5 Hiring charges for supply and arrangement ofWheel Chair (to be kept at a convenient place) 6 Hiring charges for supply and arrangement of Fibre Table (Size - 5 X 3) with white cover & satin frill (to be arranged at backstage and other areas as per specific requirement) 7 Hiring charges for supply and arrangement of Executive Centre Table with white cover (to be arranged at VIP Room and Green Rooms) 8 Hiring charges for supply and arrangement of Wooden Chowki (Size - 6 X 3) with white Cover (to be arranged at the Stage for Musicians) 9 Hiring charges for supply and fixing of Mirror(Size - 1.5 X 2.5)(to be fixed at VIP Room and Green Rooms) 10 Carpeting of areas as per requirement (on hiring basis) 11 Hiring charges for Carpeting of the floor of Main Stage (Dimension of Main Stage - 40 X 30) 12 Hiring charges for Carpeting of the floor of VIP Room (Dimension of - 20 X 20) 13 Construction of Iron Stage (on hiring basis) 14 Hiring charges for Construction of durable Iron Main Stage strictly adhering to standard Government norms for construction of stage for Stae Level Events [Size - 36 (L) X 30 (B) X 5 (H)] -with Stair cases / Ramp on the front side and on both sides of the Stage (including all related cost for transportation, fitting, fixing, dismantling, etc.) 15 Hiring charges for construction of durable Console for Sound, Light and Video editing[ Size - 32 (L) X 4 (B) X 3 (H)](including all related cost for hiring, transportation, fitting, fixing, dismantling, etc.) 16 Hiring charges for construction of durable Rostrum for LED[Size - 16 (L) X 4 (B) X 4 (H)](including all related cost for hiring, transportation, fitting, fixing, dismantling, etc.) 17 Hiring charges for construction of Console for Live feed [ Size - 20 X 8 X 2.5 (H)](including all related cost for hiring, transportation, fitting, fixing, dismantling, etc.) 18 Construction of various Bamboo Structures (on hiring basis) 19 Charges for construction ofVIP Room & Green Room at the backside of the Main Stageand attached to it [Size- 36 (L) X 12 (B) X 12 (H)]. Specific requirements :Durable structure to be constructed with Iron & Bamboo and to be thoroughly covered by good quality tarpauline; Makingprovisions for installation of Air Conditioners;Masking the enclave with appropriate good quality cloth / similar material and befitting curtains;Partition between VIP Room and Green Room and allied works.] 20 Checking room made with octonorm system 21 Construction of Bamboo Canopy (on hiring basis) 22 Hiring charges for construction of Bamboo Canopy for Feed Room [10 (Ceiling Height)] with appropriate Cloth masking and befitting curtains. 23 Floral Decoration at various places 24 Charges for decoration of the front portion of Main Stage with original fresh flowers. Specific requirements: Flowers to be arranged in two rows; Flowers to be used : Orchid & Jerbera of different colours, without leaving spaces in between [for Dhanadhanya - 170 rft and for Cathedral Road - 45 rft] i.e. total 215 rft 25 Charges for supplying and fixing of Portrait of Rabindra Nath Tagore on Stand/ Table and decorating it in appropriate manner with fresh flowers [2pcs for Dhanadhanya] 26 Hiring charges for supplying Decorative water-pot and decorating it with fresh flowers, arrangements for adequate number of garlands, etc. 27 Barricading (on hiring basis) 28 Hiring charges for arrangement of Iron Mozo Barricadeing (Height - 3) 29 Supplying, fitting, fixing and operation of various Sound Equipments (on hiring basis) and smooth running of the entire Sound SystemHiring charges for supplying, fitting, fixing, operation and monitoring of the following items / equipments:- 30 1 Low + 1 Top (suitable hifi speaker box with low and high frequency twitter speaker horn to be fitted at different places as per approved design of the I. & C.A. Department). 31 Stage Monitor including required wiring 32 Outbox Speaker (15) including required wiring 33 Amplifier including required wiring 34 Microphone on stand including required wiring 35 Cordless Microphone 36 Mixer with operator 32 channel including required wiring 37 DVD player including required wiring 38 Digital Recorder including required wiring 39 Voltage Stabilizer (10 KW) including required wiring 40 Compressor & Sound Limitors including required wiring 41 Audio DB Box for TV Channels including required wiring 42 Power Board including required wiring 43 Charges for deployment ofsound operator/Controller and adequate number of supporting manpower required for smooth operation and overall control and monitoring of the entire Sound System 44 Supplying, fitting, fixing and operation of various Electrical and Electronic equipments / instruments (on hiring basis) and smooth running of entire elecrical systemHiring charges for supplying, fitting, fixing, operation and monitoring of the following items / equipments:- 45 Metal halide(400 Watt) [White-20,Green-10 & Yellow-10]including required wiring 46 Air-circulation fan including required wiring 47 Charges for deployment of deployment oflight operator/Controller and adequate number of supporting manpower required for smooth operation and overall control and monitoring of the entire Electrical and Electronics System 48 Necesssary earthing as per PWD specification 49 Supplying, fitting, fixing and operation of various Stage Lights (on hiring basis)Hiring charges for supplying, fitting, fixing, operation and monitoring of the following items / equipments:- 50 LED Par including required wiring 51 Surphy including required wiring 52 White Metal (400 watt) including required wiring 53 T- Truss for venue light (18 Rft x 34 Nos.) 54 Electrical illumination for outside of auditorium with warm colour strip light 55 Supplying, fitting, fixing and operation of Lights to be fitted at the VIP Room and Green Room (on hiring basis) 56 Hiring charges for supplying, fitting, fixing and operation of Celling Fitting LED Pannel Light (36 Watt)including required wiring 57 Supplying, fitting, fixing and operation of Generator Set (on hiring basis) 58 Hiring charges for supplying, fitting, fixing and operation of 125 KVA Genset with adequate trained manpowers for 2 days (Fuel cost will be provided separately on the basis of actual consumption including one skilled manpower charge as per Labour Departments Order) 59 Hiring charges for supplying, fitting, fixing and operation of 125 KVA Genset with adequate trained manpower for 2 days (Back up)(Fuel cost will be provided separately on the basis of actual consumption including one skilled manpower charge as per Labour Departments Order) 60 Miscellaneous 61 Hiring charges for supplying of Notation Stand 62 Hiring charges for construction of Photo podium : for displaying portrait of Rabindra Nath Tagore [ Sizes -4 (L) X 3 (B) X 1.5 (H)& 8 (L) X 4 (B) X 4 (H)] with appropriate decoration 63 Hiring charges for providing uninterrupted High Speed Internet Broadband Connetion for Web telecast with necessary backup (in order to ensure uninterrupted transmission of the entire programme). Specific requirement: A skilled technical person must be in charge of this for ensuring uninterrupted high speed internet connectivity. 64 Q-Manager 65 View cutter based on buttam framing along with double black masking (9 x 3) 12 Nos 66 Octonorm system panel wall for VIP enclosure 67 Sound system for LED doisplay at Alipore Museum and outside of Dhanadhanya Auditorium 68 Venue Branding 69 Iron Structure Branding including transportation fitting and fixing. 70 Wooden Structure Branding including transportation fitting and fixing. 71 Iron Truss for Branding 72 Food & Beverage Services 73 Charges for preparing of premium quality Tea & Coffee and serving it in good quality crockery along with cookies and snacks through trained personnel in uniform @ Rs. 50/- per cup 74 Charges for preparing and serving of Tea & Coffee on Paper Cup, through trained personnel in uniform @ Rs 12/- per cup 75 Charges for Food Packets @ Rs.200/- perpacket 76 Charges for supplying Food articles (to be selected by the I. & C.A. Department)and Tea / Coffee including charges for serving in good quality Crockery through trained personnel in uniform, for VVIPs - @Rs.500/- per plate 77 Charges for hiring trained personnel in decent uniform for serving Food & Beverage(skilled labour) 78 Govt. taxes 79 Including all Govt. taxes
