Selection Of Event Management Agency For Erecting Hangars, Octonorm Stalls Including Other Ancillary Services On Rental Basis For Mahalaxmi Saras Exhibition -2023-24-2 Waterproof Aluminum German Hanger For Exhibition Area With Fire Retardant Top Covering, Side Covers, Front Facade Etc. All The Structures / Hangars Should Be High Quality German Technology Aluminium Structure With Wooden Platform Of 6 “Height. 3 Proper Tin 8 Feet High With Covering White Cloth / Barricading Of Entire Area For Safety Purpose With Provision Of Appropriate Brandings Of The Event. 4 Adequate General Led Lighting Inside The Hanger Of 9000Sq. Mtr Area ( Natural White Led Light ) 5 Construction Of Approx. 441 Nos. Well-Designed Exhibition Octonorm Stalls ( 100 Nos.-Size 2X2m, & 341 Nos.-3X2 M. ) Outdoor Stalls To Be Provided With Wooden Platform ( Construction Of Stalls With Aluminum R8 System With Powder Coated Finish With Laminated Panels & Fascia Having Name For State And Stall Number With Cut Out Letters ) . Accessories For Each Stall:A. Wooden / Glass Shelves / Racks As Per Requirement With Proper Clamps, Etc. B. Power Socket 5 And 15 Amp. C. Waste Paper Basket With Bio-Degradable Garbage Bags 6 Octo Norm 1 Tables In Each Stall ( Construction Of Table With Aluminum R8system With Powder Coated Finish With Board On Top ) 7 Good Quality Banquet 2 Chairs In Each Stall 8 2 Led Spot Lights In Each Stall With Proper Hooks And Wiring 9 Providing Ceiling Fans Inside The Hangar As Per The Requirement 10 B. Stage Setup 11 Stage Setup : 40 Ft. X 32 Ft. X 4.00 Ft. High Ms Structure With Scaffolding / Truss Blocks With Ply Board On Top & Following Items :A. Steps On Both Side 8 Ft. Wide With Railing And Masking B. Arrangement Of Floral Belt In Front Of Stage With Decoration With Flowers With Led Plasma 12 Double Seater Sofa 13 Single Seater Sofa 14 Centre Table 15 Good Quality Banquet Chairs 16 Podium With Branding 17 Led Riser 40 Ft. X 4 Ft. X 10 Ft. With Masking & Carpet From All Sides 18 Green Rooms With Wooden Platform With Proper Lighting And Other Required Items Like Adequate Mirror / Cloth Stand / Spot Lights / Power Points / Tables / Chairs And All Other Furniture Required Of Approx. 250 Sq. Ft. Each 19 Platform For Media Setup With Carpet, Masking From All Sides And Required Furniture With Necessary Fixtures & Lighting Of Size 8 Ft. X 6 Ft. X 4 Ft. 20 Platform For Light & Sound Console With Carpet, Masking From All Sides Including Required Furniture, Etc. With Necessary Fixtures & Lighting Of Size 24 Ft. X 6 Ft. X 4 Ft. 21 C. Sound Items ( Reputed Brand 3 Way Sound System ( Jbl Vertec / Rcf Ttl Series Or Equivalent ) 22 Platform For Camera Setup With Carpet, Masking From All Sides Including Required Furnitures, Etc. With Necessary Fixtures & Lighting Of Size 8 Ft. X6 Ft. X4 Ft. 23 Pa Top Line Array 24 Delay Speakers / Top With Stands 25 Pa Side Fills 26 Pa Front Fills 27 Pa Bass B 28 Stage Monitor 29 Digital Mixer 64 Channel B 30 Amp / Cabling / Racks 31 Artist Tech Rider 32 Power Amplifiers & Crossover ( As Per Requirement ) 33 Di Box ( As Per Requirement ) 34 Cordless Microphone With Similar Configuration As That Of Shure / Sennheiser 35 Central Pa Sound System For Entire Venue And Parking With Suitable Sound Outreach At All Places 36 Sound Technician 37 D. Lights Items 38 Box Truss For Lights Of 20 Ft. Height With Proper Base And Support 39 P3 Led Wall 40 Ft. X 10 Ft. For Stage Backdrop With Technician And Operator Support For Entire Period Of Exhibition. 40 High Resolution Led Screens Inside And Outside Hangar Structure For The General Public To Show The Schemes And Programs Of The Ministry With Technician And Operator Support For The Led Screen. 16 X12 Feet - 2 Nos. 41 Platform For High Resolution Screen With Masking ( I ) 10 X 4 Feet -2 Nos 42 Beams Sharpy Beam 200 43 Profile Lights 44 Led Par 32 45 Led Par 64 46 Led Beam Par 47 4 Way Mollify 48 Dimmer Pack ( As Per Requirement ) 49 Avolite Pearl For Controlling The Light Set Up ( As Per Requirement ) 50 E. Video & Photography 51 Video Coverage Of Inaugural Function & All Other Major Events / Function During The Fair And Video Coverage Of Stalls ( 04 Copies Of Dvds Must Be Provided To With Proper Mixing And Editing In Addition To Source Media ) . Live Video Coverage Of The Cultural Events And Inaugural Function In The Led Panel. 52 Still Photography Coverage ( 1000 Selected Photos In Size 5X7 Inch With 2Numbers Of Albumsin Addition To All The Photographs In Digital Format Must Be Provided . [ Photographer Should Be Available With Hd Camera In The Entire Period Of Fair At Event Site ] . 53 Seamless Switcher 54 F. Manpower 55 Attendant / Facilitators ( Male &Female ) Well Experienced Duly Uniformed As Per Our Requirement 56 Mts ( Multi-Tasking Staff ) For Managing Registration Counter & Other Areas Of Exhibition 57 Charges For Sanitation / Cleaning Workers For Cleaning Materials Wearing Caps And T-Shirts With Printed Logo Of Swatch Bharat Abhiyan 58 Charges For Sanitation / Cleaning Supervisor For Cleaning Materials Wearing Caps And T-Shirts With Printed Logo Of Swatch Bharat Abhiyan. 59 T- Shirts For Staff 60 G. Vip Lounge 61 Construction Of Well-Designed One Air Conditioned ( With Tower Ac ) Vvip Room With Proper Wooden Platform, Flooring, Carpeting And False Ceiling , Lights Etc. Rates Including Flower Decoration ( Every Day ) , Fridge, Crockery For Minimum 20 Persons / Fancy Cushion Chairs / Two And Three Seater Sofas, Center Tables, Coffee Tables And Other Required Items For Beautification Of The Room. 62 Construction Of Well-Designed One Air Conditioned ( With Tower Ac ) Vip Room With Proper Wooden Platform, Flooring, Carpeting And False Ceiling , Lights Etc. Rates Including Flower Decoration ( Every Day ) , Fridge, Crockery For Minimum 20 Persons / Fancy Cushion Chairs / Two And Three Seater Sofas, Center Tables, Coffee Tables And Other Required Items For Beautification Of The Room. 63 Construction Of Well-Designed One Air Conditioned ( With Tower Ac ) Room With Proper Wooden Platform, Flooring, Carpeting And False Ceiling , Lights Etc. Rates Including Flower Decoration ( Every Day ) , Fridge, Crockery For Minimum 10 Persons / Fancy Cushion Chairs / Two And Three Seater Sofas, Center Tables, Coffee Tables And Other Required Items For Beautification Of The Room. 64 H. Conference Room 65 Construction Of Well-Designed Air Conditioned ( With Tower Ac ) Conference Room Cum State Coordinator Room / Meeting Room With Wooden Structure / Platform / Flooring / False Ceiling And Proper Carpeting And Proper Lighting. Conference Table / B2b Area With Sufficient Number Of Chairs And Other Required Furnitures Like Sofa / Coffee Table / Side Tables Etc. Interior Of The Room Should Be Well Thematic Decoration For Seating Arrangement Of 100 Persons. 66 Sound System For Conference / Meeting Room With02 Cordless Handheld Mic, Goose Neck Talk Back System Mic, Amplifier, Speakers Suitable Along With Technician 67 I. Theme Area 68 Designing And Conceptualization Of Well-Designed Theme Area With Proper Display, Lighting, Logos, Graphics And Artwork Complete With Raised Platform, Designer Wooden Flooring, Reception And Required Furnitures. Led Screen - 2 Nos ( Size 42 Inch ) , Wooden Digital Poster And Other Par Can / Fancy Lights With Colorful Decoration. Photo Gallery Of Shg Products. 69 J. Food Court -J1- Food Court Area - Pavilion Setup 70 Weather Proof Pandal For Setting Up Kitchen Pot Wash Area, Require A Roof Cover To Be Installed, 15 Ft. Height To The Backside Of The Kitchen Work Area For Washing Big Utensils And For Resting Purpose. 71 Setting Up 8 Individual Stalls ( As Per Drawing / Layout ) Inside The Main Pandal ( German Hanger ) As Per Direction Of Food Court Management Committee. Stall Will Be Cover With All Side Along With Door With Lock Facility. Each Stall Having Minimum Area And Requirement: • One Administrative Office With Power Plug With 3 Pins - 5M X 5M., Should Be Furnished With 1 Table And 5 Numbers Of Chairs ( Armless ) , Should Be Electrified With Power Plug With 3 Pins, 1 Numbers Of Fluorescent Tube, 1 P.C. & 1 Printer With Internet Facility. • One Finance Room - 5M X 5M, Should Be Furnished With 1 Table And 5 Numbers Of Chairs ( Armless ) , Should Be Electrified With Power Plug With 3 Pins, 1 Numbers Of Fluorescent Tube, 1, P.C. & 1 Printer With Internet Facility Having Internet Speed Up To 100 Mbps Or As Required. • One Infant Feeding Room With Power Plug With 3 Pins - 3M X 3M, Should Be Furnished With 1 Table And 10 Numbers Of Chairs ( Armless ) , Should Be Electrified With Power Plug With 3 Pins, 1 Numbers Of Fluorescent Tube 72 Setting Up 70 Individual Stalls Inside The Main Pandal As Per Direction Of Food Court Management Committee Of Jute Frame ( Dyed Jute ) With Adequate Support System Of Bamboo ( 10 Ft. Height ) Of Below Mentioned Size: 3 M X 3 M - 70 Nos With The Table On 3 Sides With The Proper Cover ( 3 Table + 2 Chairs ) 73 Straight Panel Behind The Food Stalls 74 Almirah With Safe Locker Facility– 2 Numbers ( For Admin And Finance Room ) 75 Foldable Square Tables For Kitchen Area. 76 Round Dining Tables With Cloths Cover Over The Tables In Dining Area ( 4 Ft. Radius ) 77 Standing Tables ( Standard Size ) 78 Chairs Without Arms For Dining Area. 79 Chairs ( Armless ) In Each Stall For 70 Food Stalls 80 K- Plumbing And Water Arrangement 81 Syntex Water Tanks With A Total Capacity Of 30000 Liters With Motor And Necessary Plumbing Arrangements At Ground Level Near The Raised Syntex Tank For Continuous Water Supplyto The Kitchen / Food Court And Wherever Necessary With Adequate Backup Other Than 30, 000 Liters 82 Plumbing Lines Of 25 Mm Pvc Pipes To Kitchen, Food Court, Etc. ( As Required As Per Direction Of Food Court Management Committee ) 83 Kitchen Sinks ( 2Ft X 2 Ft. ) With Water Taps With Necessary Plumbing And Drainage Arrangements. 84 Supplying With Pot Wash Area Sink With Water Taps With Necessary Plumbing And Drainage Arrangements ( Sink Specification - 3Ft X 3 Ft. ) 85 Hand Wash Basins Of 5 Numbers On Strong Stands And Providing The Same With Continuous Water Supply For Washing And Necessary Drainage Of The Used Water 86 Grease Filters 87 L- Electrical And Electronic Arrangements 88 Hire And Labor Charges For Providing And Fixing Exhaust Fans In Cooking Area As Per Is Specifications With Suitable And Safe Wiring 89 15A Power Sockets ( With 3 Pins ) Giving Connection With Safe Wiring And Insulation As Per Is Standards And Specifications As Required In Food Stalls And Kitchen Area 90 M. Kitchen Vessels And Cooking Equipments 91 Providing Domestic Stove ( 2 Burner ) ( As Per Direction Of Food Court Management Committee ) 92 Erecting And Providing Gas Pipe Line And Connection As Per Directions And Specifications M / S Mahanagar Gas Ltd 93 Provide Deep Freezer ( 300 Ltr ) With Power Supply ( As Required As Per Direction Of Food Court Management Committee ) ( Vertical -5 Nos. + Deep -5 Nos. ) 94 N. Waste Management 95 Kitchen Area Providing Waste Bin For Food Waste ( Green ) - 20 Waste Bins With 100 Ltrs Capacity Waste Bins For Plastic Waste ( Red ) – 10 Waste Bins With 50 Ltrs Capacity Waste Bin For Paper Waste ( Yellow ) - 10 Waste Bins With 50 Ltrs Capacity 96 Dining Area- Providing Waste Bin For Food Waste ( Green ) - 20 Waste Bins With 100 Ltrs Capacity Waste Bins For Plastic Waste ( Red ) – 20 Waste Bins With 100 Ltrs Capacity Waste Bin For Paper Waste ( Yellow ) - 20 Waste Bins With 100 Ltrs Capacity 97 Providing Bio-Degradable Garbage Bags ( One Packets Having 50 Pieces ) 98 Garbage Cleaning & Collection Van ( 2 Times A Day ) With Manpower For The Entire Period Of The Show. Waste Disposal Should Be Done As Per The Municipality Norms By The Contractor 99 O. Human Resource / Manpower Requirement 100 Charges For Sanitation / Cleaning Workers For 15 Days With Cleaning Materials 101 Q. Toilets 102 Portable Chemical Toilets ( Each Separate For Ladies And Gents ) With Proper Staff. Facility Should Be Provided One Day Before The Event. 103 Adequate Cleaning And Sanitizer Material For Toilets, Hand Wash, Paper Napkin, Cented Phenyls, Odonils Etc. For The Entire Exhibition Period. 104 R.Electricals & Gensets 105 Power Distribution With Armored Cables From Main Panel Board & Generator Up To Exhibition Hall / Stage / All Hangers / Food Area And All Over The Ground & Sub Distribution With Main Panel Switch Board & Sub Main Panel Board. 1500 Kw 106 Lighting Poles With Proper Wiring / Earthing For Entire Venue With Adequate Number Of Poles Should Be Provided. 107 Metal / Flood Lights For All Over The Venue 108 Electrical Cabling Of Entire Venue With Proper Covering 109 Ground Earthling Through The Area For Generator And Lighting 110 Cabling & Changeover Box / Main Panel With Proper Fittings 111 S. Branding And Printing 112 Branding Of The Entire Venue Including, Hangar Facades & Side Covering Of The Hanger Structures, Stage Side Panels, Standee, Pole Buntings, Welcome Hoardings, Signages Etc. Vinyl Flex Print. ( Block Out Flex ) , Large Display Of The Layout Of Stalls. 113 Construction Of Theme Based Flood Lit Gates Based On Theme Main Entrance & Hangar Entry / Exit ( Artistic Design, Decoration ) 114 Mdf With Paint Finish 3D Block Letters Of #Mahalaxmi Saras ( 2.5 X 20 Ft. ) With Platform 2 Ft. Height 115 Id Cards With Lanyards With Hologram 116 T. Security, Cctv & Fire Services 117 Security Guards Male-20, Female-10 ( 9.00 A.M. To 9.00 P.M. 118 Security Supervisor Male-2, Female-1 ( ( 9.00 A.M. To 9.00 P.M. ) 119 Security Guards Male-15 ( 9.00 P.M. To 9.00 A.M. ) 120 Security Supervisor Male-4 ( 9.00 P.M. To 9.00 A.M. ) 121 Dfmd Machines With Staff With Auto Entry Counting Facility 122 Hhmd Machine With Staff 123 Providing Of Fire Extinguishers In Exhibition Area Abc Type Cylinders With Sand Buckets ( Co2 Water And Powder Mix With Refilling Dates ) . Sufficient Equipment To Be Placed At Various Locations As Per Directions Of Fire Department. 124 Cctv Cameras Set Up All Over The Venue, Cameras Shall Have Night Vision With Operator & Technician 125 Lcd Monitors For Ccctv Camera 126 Recording Dvr 127 Construction Of Room With Octonorm ( 3 M X 3 M ) In Each Hangar For Monitoring Of Cctv Cameras Etc. With Chair, Table, Operator & Technician Near Police Control Room 128 Frisking Area At Entry Points ( 4 M X 4 M ) 129 Emergency Exit Gate Without Branding 130 U.Registration & Help Desk 131 Construction Of Registration Desk Of ( 10 X 5 ) Meter Well-Designed Structure With Adequate Lighting, Platform, Carpet, Counter, Brochure Stand & Banquet Chair& One Steel Almirah With Lock Facility. 132 3 X 3M German Pagoda For Help Desk, Police Control, First Aid, Lost & Found Etc. With Coveredfrom All Sides And Tophaving Wooden Platform, Carpet, Adequate Lighting & Basic Furniture ( Pagoda With Aluminium Structure With Waterproof And Fireproof Retardant Sheet Should Be Strong Enough To Sustain High-Speed Wind / Rain Pressure ) 133 V.First Aid Facilities ( Medical Facilities ) 134 Construction Of A First Aid Room 6 M X 3Mwith All Required Facilities Curtains / Divider In German Pagoda 135 W.Others 136 Construction Of Store Room ( 5 M X 5 M ) Aluminium R8system With Powder Coated Finish With Laminated Panels, Carpet, Lighting & Basic Furniture 137 Construction Of Housekeeping Room ( 3 M X 3 M ) Aluminium R8 System With Powder Coated Finish With Laminated Panels, Carpet, Lighting & Basic Furniture 138 Construction Of Fire Service Room ( 3 M X 3 M ) Aluminium R8 System With Powder Coated Finish With Laminated Panels, Carpet, Lighting & Basic Furniture 139 Construction Of Security Room ( 3 M X 3 M ) Aluminium R8 System With Powder Coated Finish With Laminated Panels, Carpet, Lighting & Basic Furniture 140 Carpeting - Non Woven Needle Punch Laying & Fixing Of Brand New Carpet Subject To Actual Requirement And As Per The Direction Of Core Committee. 141 Coir Type Carpet For Outdoor & Other Required Area 142 Drinking Water Tanker For Cooking Purpose ( 10000 Ltr Tanker Capacity ) Or As Per Direction Of Food Management Committee 143 Green Agro Net For Passage Area 144 Landscaping With Good Quality Natural Potted Plants In Entire Exhibition Area 145 Proper Ground Levelling Of Main Exhibition Ground As Well As Parking Ground With Road Roller And Jcb ( Refer Site Layout Plan )
