Selection Of Event Management Agency For Assisting Directorate Of Industries In Organizing Uttarakhand Global Investment Summit 2023 In The State Of Uttarakhand- 1 Construction Of The Primary Hangar For The Inauguration And Valedictory Ceremony The Hangar Is Made Of Imported Aluminium Extrusions With Base Plate That Are Anchored To The Ground And Covered With Blackout Pvc Fabric That Is Fire Retardant. The Hangar Structure ( Imported Or Equivalent ) Should Be Able To Withstand Wind Speed Of Up To 100 Kmph. The Hangar Will Be Completely Weatherproof And Airconditioned With Adequate Number Of Entry & Exit Points Including Emergency Exits. General Lighting Will Be Part Of The Hangar And The Hangar Will Be Pillarless Inside.Special Requirements In The Primary Hangar:1. Inaugural Pulpit Of Appropriate Size And Height As Per Inauguration Plan2. Led Screens Of Appropriate Size As Per Requirement3. Head Table For 50 Pax4. Tent Cards With Names: 505. Tabletop Flower Arrangements And Flowering Shrubs To Cover Entire Frontage Of The Stage6. Pa System With Stage Monitors With Adequate Numbers Of Cordless / Collar Mics7. Elevated Media Gallery For Press: Seating For 200 Media Persons8. Sofa Seating:100 Pax9. 9.Cushioned / Molded Chairs: 5000 Pax10. 2 Teleprompters To Be Placed On Most Opportune Places Facing Towards Podium.11. Provision Of Multi-Cam System At Appropriate Locations Across The Event Venue For Live Relays And Recording. Provision For 60 Live Relay Switchers Need To Be Arranged From An Appropriate Central Location At The Venue.12. 12. Interpretation System. ( 1Unit ( 10, 000 Sq. Mt. ) With Seating Arrangement For At Least 5, 000 Participants. ) 2 Construction Of The Food Court Hangarsfor Various Categories Of Delegates The Hangar Is Made Of Imported Aluminium Extrusions With Base Plate That Are Anchored To The Ground And Covered With Blackout Pvc Fabric That Is Fire Retardant. The Hangar Structure ( Imported Or Equivalent ) Should Be Able To Withstand Wind Speed Of Up To 100 Kmph. The Hangar Will Be Completely Weatherproof And Airconditioned With Adequate Number Of Entry & Exit Points Including Emergency Exits. General Lighting And Necessary Arrangement For Dining Will Be Part Of The Hangar And The Hangar Will Be Pillarless Inside. ( 2 Units1. 3, 000 Sq. Mt. ( Vvip ) 2. 4, 500 Sq.Mt. ( General, With Two Compartments ) 3 Construction Of Additional Hangars For Organizing ~10 Sectoral Sessions And ~ 2 Partner Country Sessions Over Two Days The Hangar Is Made Of Imported Aluminium Extrusions With Base Plate Thatare Anchored To The Ground And Covered With Blackout Pvc Fabricthatisfireretardant. The Hangar Structure ( Imported Or Equivalent ) Should Be Able Towithstand Wind Speed Of Up To 100 Kmph. The Hangar Will Be Completely Weatherproof And Airconditioned With Adequate Number Of Entry & Exit Pointsincludingemergency Exits. General Lighting Will Be Part Of The Hangar And The Hangar Will Be Pillarless Inside. The Hall Should Also Have Audio Visual Facilities ( Microphones, Led Screens, Dias, Computer Etc. ) For Presentation ( 4 Unitthe Ema Must Erect 4 Halls With Seating Arrangements For At Least 250 Persons In Each Hangar. ) 4 Construction Of Pm Lounge Along With Pm Office, Next To The Primary Hangar “ Dedicated Space For The Hon’Ble Prime Minister Of India. It Needs To Be Pillarless, Airconditioned With Lights, Exit / Entry Doors, Furniture, Bed, Toilet And All Necessary Furnishings ( 1 Unit ~ 500 Sq. Mtr ) 5 Construction Of Cm Lounge Along With Cm Office, Next To The Primary Hangar Dedicated Space For The Hon’Blechief Minister Of Uttarakhand. It Needs To Be Pillarless, Airconditioned With Lights, Exit / Entry Doors, Furniture, Bed, Toilet And All Necessary Furnishings. ( 1 Unit~ 500 Sq. Mtr. ) 6 Construction Of Special Lounge, Next To The Primary Hangar Dedicated Space For The Hon’Ble Ministers Of Goi, Hon’Ble Governor Of Uttarakhand And Other Government Dignitaries. It Needs To Be Pillarless, Air Conditioned With Lights, Exit / Entry Doors, Furniture, Bed, Toilet And All Necessary Furnishings. ( 1 Unit~ 500 Sq. Mtr ) 7 Construction Of Vip Lounge, Next To The Primary Hangar Dedicated Space For The Vips Visiting The Event. It Needs To Be Pillarless, Airconditioned With Lights, Exit / Entry Doors, Furniture, Toilet And All Necessary Furnishings. ( 2 Units~ 500 Sq. Mt. Each ) 8 Construction Of Control Centre”To Beallocatedto Various Government Departments And Stakeholders Involved In Theorganizationof Ukgis 2023 Control Centre To Be Constructed Including Platform, Carpet, Air-Conditioning, Lighting, Electrical Outlets, Colour Printer ( 2 ) B&W Printer ( 4 ) And 5 Computer Set, Photo Copier ( Minimum 25 Rpm ) , Internet ( Wi-Fi And Lan ) , Stationery Etc. Individual Rooms With Partition Wall And Lockable Doors. Seating Arrangements To Be Provided Outside The Main Control Center, With Toilet Facility.” ( 1 Units~ 500 Sq. Mtr. ) 9 Construction Of G2b / B2b Meeting Loungeto Be Allocated To Various Government Departments And Stakeholders Involved In Theorganizationof Ukgis 2023Meeting Lounges Be Created Inside A Hangar, With Individual Meeting Lounges With Acoustic Wooden Walls, Partitioning Walls, Pile Loop Carpeting, Ambient Lighting, Sofa Seat With Coffee Table To Suit ( 2+2 ) Or ( 3+3 ) Meetings. The Décor Of The Lounge Should Have An International Look With Ceiling, Serving Counters, Pantry And Manned Reception Areas. ( 1 Hangar500 Sq. Mtr.10 Meeting Lounges 5 Mt. X 5 Mt. ) 10 Construction Of Media Centre “To Be Assigned To The International, National & Regional Media To Set Up Their Equipment, Machines, And Workspace To Cover Ukgis 2023 Media Centre To Be Constructed Including Platform, Carpet, Air-Conditioning, Lighting, Electrical Outlets, Etc. Workstation With Seating Arrangements, Electric Sockets, Lights, Necessary Furniture & Furnishing With Toilet Facility. Wi-Fi Facility Needs To Be Provided At The Media Center.”Both Media Center Must Have The Following:1. Workstation With Chairs:20 Units2. Led Tv Minimum 43 With Dth Connection: 6 Units 3. 3. Lounge Seating: 2 Sofa4. Round Table Seating: 12 Pax5. The Centre To Have Acoustic Walls, Ceiling, Pantry, Storeroom And Will Have An International Décor Befitting The Status Of The Event6. 6. Pigeonhole Rack: 4 Units7. 7. Laptop / Mobile Charging Stations: 5 Units. 8. 8. Facility For Live Telecast Of The Inaugural, Valedictory And Sectoral Sessions In The Media Center. ( 2 Unit~ 250 Sq. Mt. ) 11 Glass Doors “All Hangars Will Have Double Leaf Doors For Main Entry / Exit And Single Leaf Doors For Emergency Exit. All Doors Shall Be Lockable From Inside As Well As Outside.” As Per Requirement 12 Construction Of Platform “All Hangars Will Have High Platform With Ms Frame- Work Structure For Grid & 18 Mm Double Plyboard, Capable Of Supporting Loads Of 500 Kg. Per Sq. Mt. And 250 Kg Point Load, Without Deformation Or Breakage Including Creation Of Pedestals As Per Design, Wherever Required.” As Per Requirement 13 Approach Pathway / Walkway “To / From The Primary Hangar Through Main Entry / Exit, And All Points Of The Venue And All Hangars Needs To Be Connected With Interlocking Tiles Or Appropriate Flooring.” As Per Requirement 14 Construction Of Hangar Façade “ Entire Hangar Cluster Will Have Attractive Theme-Based Façade Covering All Sides Facing The Central Road Made Of Scaffolding Frame And Solvent Prints.”As Per Requirement 15 Carpet “Carpeting With Needle Punched Polythene Pre-Fixed Carpet ( New ) . The Carpet Will Be Firmly Glued To The Platform And No Wrinkles Will Be Allowed. Maintenance Of The Carpet To Be Done For The Entire Event Period.” As Per Requirement 16 Thematic Gates “Made Of Ms Structure With Firm Anchoring And Locking Facilities Shall Be Provided At The Designated Entry / Exit Point Of The Venue.Aesthetically Designed And Functionally Superior Four Entrance Gates To Be Provided At Various Locations In Keeping With The Theme Of The Event On Eco- Solvent Print On Fabric Clothes Material. In Addition To This , One Special Welcome Gate Is To Be Provided Near Entrance Of Inaugural Hall.” ( As Per Requirement At Least 4 Gates And 1 Welcome Gate ) 17 Construction Of Watch Towers “Watch Towers To Be Fabricated In Ms Structural With Approach Ladder, Landing And Railings. The Towers To Have Proper Roofing For Protection From Weather Elements. The Tower To Also Have 4 Number Of Long Beam Lights On All 4 Sides For General Illumination And 1 Light Point Inside. The Tower Will Also Be Provided With A 5 Amps. Plug Points.”As Per Requirement 18 Control Room Emergency Services “Control Room For Fire, Disaster Management, Healthcare Services, Etc. In Form Of A Hangar With Carpeting, Air- Conditioning And General Lighting. It Must Have Adequate Number Of Rooms To Cater To Officers From Various Services And Outside Pagodas For The Guards, Cctv Monitors And Other Communication Facilities. Walkie-Talkie Charging Station & Golf Cart Charging To Be Part Of The Setup.” ( As Per Requirement 100 Sq. Mt ) 19 Signages The Responsibility Of Taking Approval From Thegovernment Authorities Lies On Selected Bidder “Buntings, Banners, Flags, Scrollers, Etc. Of Appropriate Sizes At Various Locations At The Venue, As Well As Throughout The City Of Dehradun Using Appropriate Eco-Solving Printing Materials Including Lighting ( Wherever Required ) .”As Per Requirement 30000 Sq.Ft. 20 General Lighting “For The Entire Event Venue On 150 Light Poles, Each Light Pole Having 4 Units Of 150 Watts Metal Halide / Led Lights. Rates Will Be Inclusive Of Wiring From The Source To Consumption Point Through Underground Cabling.”As Per Requirement 21 Plants And Landscaping “Appropriate Landscaping With Plants Across The Event Venue, Ensuring Overallambience Décor.” As Per Requirement 22 Construction Of Registration Area “Air Conditioned Registration Area Made Out Of Ms Structure, Platform, Carpet, Precoated Roofs, False Ceilings, Registrationcounters With Chairs, One Storeroom, Glass Windows, Waiting Area With Chairs And Sofas With Lighting And Electrical Points.” ( 40 Registration Counters With Onsite Pass Printing Capacity ( At Main Venue / Airport / Railway Station ) 23 On-Site Registration Management “Handle The Entire Registration Process, Both Online And Onsite. Facilitate The Process Of Badges Printing Through Software And Hardware Support. The Registration Area Must Have Sufficient Hand-Held And Static Qr Code Scanner ( To Cater To The Estimated Guest Count Of 10000 ) . Hand- Held And Static Qr Scanners Must Also Be Placed At All Venue Halls, F&B Area, Exhibition Area And Lounges / Offices With Required Manpower To Support Smooth Operations / Scanning.”As Per Requirement 24 Transmission & Distribution “Power Is To Be Transmitted From The Generating Points And Distributed To Various Consumption Points Using Cables, Wires, And Switchgears Of Adequate Capacity. The Cables Will Run Along Trenches, Brackets, Tunnels, Etc. Cable Coverings Are To Be Used Wherever Cables Are Exposed Round The Clock Monitoring Is Required To Avoid Unplanned Outages. No Cable Joints Will Be Allowed. All Cables Should Be Isi Marked And Fire Resistant. All Joinery Will Be Through Plugs And Sockets Of Adequate Capacity Or Panel Boards.” As Per Requirement 25 Power Arrangement “The Agency Will Have To Run Entire Event On Gensets. For This Purpose, It Will Be The Sole Responsibility Of The Agency To Source The Power Generators / Diesel Gensets As Well As Run Them To Furnish Electricity Required For Running Whole Event For Its Entire Duration.The Bidder Also Needs To Ensure Un Interrupted Power Supply In Entire Event Area By Providing 100% Power Backup Through Power Generators / Diesel Gensets. Incase, If Desired, The Agency May Take Temporary Power Connection At Its Own Cost From Uttarakhand Power Corporation During Pre-Event And Post-Event Period ( Any Days Excluding Days Of Event ) For Preparation And Dismantling Purposes.” As Per Requirement 26 Pagodas “Pagodas To Be Provided At Various Locations At The Event Venue, As Per The Directions Of The Organizers, With Carpet Seating Arrangement At Each Pagoda.” ( 10 Units 5 Mt. X 5 Mt. ) 27 Public Address System “Pa System To Be Installed For Entire Event Duration, Including Speakers And Cabling.” ( As Per Requirement ( Including Parking Places ) 28 Container Toilets “To Be Housed In 20 Ft. X 8 Ft. X 8.5 Ft. Container With Plain Pvc Interior, 2 Sections For Males & Females With Two Entries On Opposite Sides.”1. Female Side To Have 4 Wc, 4 Wash Basin, 4 Mirrors And Exhaust Fans2. Male Side To Have 4 Wc, 12 Urinals, ( 4 Wash Basin, 2 Mirrors And Exhaust Fans10 Units ) 29 Chemical Toilets “Standard Chemical Toilets To Be Placed Across The Event Venue.” ( 25 Units ) 30 Country Flags “Country Flags Including Partnercountry Flags, With Flagpole.” ( 10 Units ) 31 National Flag “National Flag, With Flagpole.” ( 1 Unit ) 32 Golf Carts “Golf Cart With Driver And Charging Facility.” ( 20 Units - 6- Seater ) 33 Conservancy “Arrangement Of Regular Cleaning Of The Entire Event Venue, All Temporary Infrastructures, Toilets And Wherever Required. It Should Be Done With Good Qualitymachinesand Cleaning Materials With Sufficient Numbers Of Manpower And Supervisors For The Entire Event Venue, Including Supply And Replenishment Of Toiletries. Suitablenumber Of Conservancy Staff Should Be Present Throughout The Event Durationtomaintain The High Level Of Cleanliness .” As Per Requirement 34 Waste Management And Disposal System “To Be Done In Accordance With Existingrulesand Regulations Of Central / State Guidelines.”As Per Requirement 35 Invitation Cards With Envelopes ( Design Will Be Provided By The Department ( 5000 Units ) 36 Car Pass ( Design Will Be Provided By The Department - ( 5000 Units ) 37 Badges With Branded Lanyard “Printing Ofvariouscategories Ofbadges For The Event, Security Passes, Vehicle Passes, Lunch Coupons, Etc. In Assorted Colour Scheme As Per Approved Theme.”“Badges Must Also Be Available On A Stable Online Platform ( Qr Code ) As Aservice For Handling Large Events Of This Scale.” At Least 10000 Units ( 50 % Rawstock Badges ) 38 Parking Area “Completely Fenced Parking Area To Be Created In The Designated Zones Per Site Layout With Proper Markings, Entry & Exit Gates And Manpower To Control The Traffic Movement.” As Per Requirement 39 View Cutter“To Utilize View Cutter In The Overall Layout Of Event Venue, Wherever Required, Made Of Battens And Fabric.” ( 2000 Running Meter 10 Ft. Height ) 40 “Ambience Décor & Branding ( Interior & Exterior ) Of The Entire Event Venue And All Its Elements On The Theme Of The Event.” As Per Requirement 41 Standee“Standees To Be Placed Across The Event Venue, Including All Hangars, Meetings Rooms, Etc.” 50 Units 6 Ft. X 3 Ft. ( For Indoor Venue ) , 20 Units8 Ft. X 8 Ft. 42 Photo-Op Installations “To Serve As A Photo Opportunity, Well Integrated On The Theme Of The Event And To Be Erected At The Most Suited Location At The Event Venue, For Maximum Engagement.” ( 4 Units ) 43 Helpdesk “Setting Up And Manning 2 Event Helpdesks At Entire Event Site And 1 Event Helpdesk Each At 10 Hotels.” ( 12 Units ) 44 Delegate Kit Bags “Preparation Of At Least 6000 Delegate Kit Bags As Sample Approved By Uttarakhand Global Investors Summit 2023.” ( 6, 000 Units ) 45 Emcee “ Provide Emcee Who Should Be Proficient In Hindi And English.” 5 Persons ( One For Inaugural& Valedictory Session And 4 For Sectoral Session ) 46 Green Rooms “Agency Is Required To Setup Green Room Around The Inaugural Hall Which Would Include- Mirrors, Chairs, Tables, Water Bottles Etc.” ( 2Units ) 47 Safe Room “Agency Is Required To Setup A Safe Room For Vvip Around The Stage At Inaugural Hall Which Would Include Sofas, Chairs, Teapoy Tables, Flower Decoration, Water Bottles, Carpeting Etc.” ( 1Units ) 48 Public Wi-Fi System “Provision Of High-Speed Wi-Fi Throughout Whole Event Venue With 24X7 Internet Availability.” As Per Requirement 49 Exhibition Area “The Exhibition Area Is Made Of 5M X 5M Pagodas With Water Gully And Wooden Platform And General Lighting, 15 A Power Socket, Dustbin, Racks, Av As Per Exhibitor Requirement” ( 2000 Sq Mt. ) 50 Theme Pavilion ( Adjacent To Exhibition Area ) I. Bidder Has To Design And Conceptualize The Theme Area With Script & Story Line, Alsowill Provide Designer Wooden Fascia Complete With Branding, Logo, Graphics &Artworkii. Designer Wooden / Modular Stalls / Panels Complete With Raised Platform, Woodenflooring, Laminated Wall Paneling, Parabolic False Ceiling, Complete Lighting Andpower Points With Cabling And Manpower, Display Podiums, Tall Tartum With Logo, Complete Branding, Reception & Furniture, Ushers &Attendants, And Cleaning &Sweeping Of Stalls.Iii. High Density Indoor Led Video Walls Complete With Automated Controller Switchingand Attendantsiv. Digital Activeness- Holocube And Interactive Touch Panelsv. Backlit Wooden Translite With Digital Postersvi. Live Size Thematic Installations At Various Locations All Over The Venue 100 Sqftvii. Plants And Flowers For Decoration ( 250 Sq. Mt. )
