Posted By Dhruv | Dec 11, 2024 | Tender Status
Today, contracts between the government and the private sectors, or directly between the latter, cannot happen without the use of the e-tendering system. E-tendering platforms come with increased transparency, accessibility, as well as efficiency, in procurement activities. The fourth requirement that has been raised by different bidders when using e-tendering is the identification of status of the tender that has been submitted. In this article, you will learn how to get information regarding your e-tender status and some crucial information regarding e-procurement systems.
Bid submission by suppliers via electronic means is defined as e-tendering or electronic tendering. It abolishes paperwork, minimizes bias and then fosters competent competition. There are various methods through which the e-tendering is done depending on government or private organization and they provide tools for bids submission and check status etc.
For example, In India there exists GeM (Government e-Marketplace), eProcurement portals and tenders posted through other state/central based tendering systems.
When it comes to the e-tender submission, simple tracking of the status will enable you know the progress of the evaluation so as to act appropriately, for instance by providing clarification or rating submissions if necessary. It also helps in:
Avoiding Missed Deadlines: Some stages in tender evaluation require bidder responses. Tracking ensures you don’t miss such opportunities.
Improving Future Bids: Need information to know where your bid is in relation to your competitors as well as be useful when analyzing and updating your bids for the next round of tenders.
Reducing Uncertainty: Constant status check reduces stress as well as puts one in a position to expect the next move.
Here’s a detailed guide to checking your e-tender status across various platforms:
Each tendering authority uses a specific platform. For example:
Central Government Tenders: Visit the Central Public Procurement Portal (CPPP).
State Government Tenders: Check the respective state e-procurement website.
GeM Portal: If you’ve submitted a bid on GeM, log in to their official portal.
Ensure you have the tender ID and your login credentials ready.
Use your registered credentials (username and password) to log in to the portal. Most portals offer multi-factor authentication for enhanced security.
Ensure your browser is updated for compatibility.
Use a secure network to prevent unauthorized access to your account.
Once logged in:
Look for options like “My Bids” or “Tender Dashboard.”
Click on the specific tender for which you want to check the status.
The portal will display various details about the tender, including:
Submission Status: Indicates if your bid was successfully submitted.
Evaluation Status: Shows if the technical or financial evaluation is complete.
Results: Displays whether your bid was accepted or rejected.
Some portals allow you to download detailed status reports. This can be useful for record-keeping and analysis.
Understanding the terminology used on e-tender portals is essential. Here are some common terms:
Submitted: Your bid has been successfully submitted.
Under Evaluation: The tender committee is reviewing technical or financial bids.
Accepted: Your bid has been accepted for the next stage.
Rejected: Your bid didn’t meet certain criteria.
Awarded: The contract has been awarded to the successful bidder.
Sometimes, bidders face difficulties while checking their tender status. Here are some common problems and solutions:
Portal Downtime: If the website is down, wait for a few hours and try again.
Forgotten Credentials: Use the “Forgot Password” option to reset your login details.
Incomplete Submission: Double-check the tender submission confirmation email for proof of submission.
Error Messages: Clear your browser cache or try accessing the portal in incognito mode.
Modern e-tendering platforms offer several features to make tracking and submission seamless:
Real-Time Notifications: Alerts on bid status changes via email or SMS.
Bidder Helpdesk: Dedicated support for resolving queries.
Interactive Dashboards: Easy access to multiple tender details in one place.
Audit Trails: A transparent record of all actions taken during the tendering process.
Keep Credentials Handy: Always store your login details securely.
Set Reminders: Use calendar alerts to check status updates periodically.
Stay Updated: Subscribe to notifications from the portal to receive timely updates.
Document Communication: Save all communication related to the tender for reference.
Some of the major e-procurement platforms include:
GeM: Geared towards government purchases.
CPPP: Handles central government tenders.
State Portals: Each state in India has its dedicated e-tendering website.
Private Platforms: Many private companies also use customized e-tender portals.
At Tender Detail, we simplify the e-tender tracking process for our clients by providing:
Comprehensive Notifications: Stay informed about every step in the tendering process.
Personalized Support: Our team offers expert guidance on using e-procurement portals effectively.
Customized Dashboard: Access a consolidated view of all your tender activities in one place.
Monitoring the e-tender status is one of the most important, yet the simplest tasks you have to do within the procurement process. Using e-procurement platforms and following the above steps will ensure that you are on the right track to receive the necessary information, take proper timing decisions on the improvement of the tendering strategy. Our company at Tender Detail has set its primary goal to facilitate business’s interaction with e-tendering systems. Whether your organization is a regular bidder or is just starting in the bidding process, it means that you never get left behind in this competitively rolling tenders world.
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