Supply Of Automatic Coach Washing Plant (Acwp)Automatic Coach Washing Plant (Acwp),Supply, Foundation, Installation, Testing, Commissioning & Proving Out Of Automatic Coach Wa Shing Plant As Per Specification No. Cofmow/Ir/Acwp/Bg/2019, Along With Concomitant Accessories Includi Ng Any Other Accessory For Making The Machine Fully Functional And Preventive Maintenance Inclusive Of Spa Res, Material And Labour Cost During 1St & 2Nd Year Of Warranty Period. [ Warranty Period: 24 Months Aft Er The Date Of Delivery ] ] , Comprehensive Amc For Five Years After The Warranty As Per Clause 17 Of Section-V. [ Warra Nty Period: 2 Years, Amc Period: 5 Years, Rate Of Discounting: 10 % ] ] At (Location) Sse/Chg/Scl, Nfr Assam 1.00 Set 3 65902110 Optional Non Stock --- No Consignee Inr Spares (Y) Consumables As Per Clause 6 Of Section-V With Breakup Of Individual Items As Applicable. [ W Arranty Period: 24 Months After The Date Of Delivery ] ] Consignee Sse/Chg/Scl, Nfr Assam 1.00 Set Group G2-Sse/C&W/Dbrg 1 655400050214 Basic Non Stock --- Yes Tpi Agency Inr Machine (Y) Supply, Foundation, Installation, Testing, Commissioning & Proving Out Of Automatic Coach Wa Shing Plant As Per Specification No. Cofmow/Ir/Acwp/Bg/2019, Along With Concomitant Accessories Includi Ng Any Other Accessory For Making The Machine Fully Functional And Preventive Maintenance Inclusive Of Spa Res, Material And Labour Cost During 1St & 2Nd Year Of Warranty Period. [ Warranty Period: 24 Months Aft Er The Date Of Delivery ] ] Page 1 Of 9 Run Date/Time: 09/04/2025 13:40:06Stores/N F Rly Tender Document Tender No 60255001 Closing Date/Time 12/05/2025 14:30 Consignee Sse/C&W/Dbrg, Nfr Assam 1.00 Set Product Inspection:Stage 1: Raw Material Check (100% Of Po Qty ), Stage 2: Bought Inspection Details Out Components Check (100% Of Po Qty ), Stage 3: Bought Out Assemblies Check (100% Of Po Qty ), Stage 4: In Process Inspection (100% Of Po Qty ) 2 65540005 Amc (Y) Non Stock --- Yes Consignee Inr Comprehensive Amc For Five Years After The Warranty As Per Clause 17 Of Section-V. [ Warra Nty Period: 2 Years, Amc Period: 5 Years, Rate Of Discounting: 10 % ] ] At (Location) Sse/C&W/Dbrg, Nfr Assam 1.00 Set 3 65540006 Optional Non Stock --- No Consignee Inr Spares (Y) Consumables As Per Clause 6 Of Section-V With Breakup Of Individual Items As Applicable. [ W Arranty Period: 24 Months After The Date Of Delivery ] ] Consignee Sse/C&W/Dbrg, Nfr Assam 1.00 Set Group G3-Sse/C&W/Nhln 1 305201350012 Basic Non Stock --- Yes Tpi Agency Inr Machine (Y) Supply, Foundation, Installation, Testing, Commissioning & Proving Out Of Automatic Coach Wa Shing Plant As Per Specification No. Cofmow/Ir/Acwp/Bg/2019, Along With Concomitant Accessories Includi Ng Any Other Accessory For Making The Machine Fully Functional And Preventive Maintenance Inclusive Of Spa Res, Material And Labour Cost During 1St & 2Nd Year Of Warranty Period. [ Warranty Period: 24 Months Aft Er The Date Of Delivery ] ] Consignee Sse/C&W/Nhln, Nfr Assam 1.00 Set Product Inspection:Stage 1: Raw Material Check (100% Of Po Qty ), Stage 2: Bought Inspection Details Out Components Check (100% Of Po Qty ), Stage 3: Bought Out Assemblies Check (100% Of Po Qty ), Stage 4: In Process Inspection (100% Of Po Qty ) 2 30520136 Amc (Y) Non Stock --- Yes Consignee Inr Comprehensive Amc For Five Years After The Warranty As Per Clause 17 Of Section-V. [ Warra Nty Period: 2 Years, Amc Period: 5 Years, Rate Of Discounting: 10 % ] ] At (Location) Sse/C&W/Nhln, Nfr Assam 1.00 Set 3 30520137 Optional Non Stock --- No Consignee Inr Spares (Y) Consumables As Per Clause 6 Of Section-V With Breakup Of Individual Items As Applicable. [ W Arranty Period: 24 Months After The Date Of Delivery ] ] Consignee Sse/C&W/Nhln, Nfr Assam 1.00 Set 3. T And C F.O.R Description Destination Delivery Period Description Delivery /Completion Rate Of Supply For All Items Commencement : Within 0 Days Of Issue Of Contract, Completion As Per Point No. 7 Of : Within 270 Days Thereafter Section-Iv. Payment Terms S.No Description Payment Terms 1 80% Payment Shall Be Made On Receipt Of The Items In Satisfactory Condition, Against Suppliers Challan Certiï¬Ed By Consignee Gazetted Oï¬Ƒcer, And Inspection Certiï¬Cate Issued By The Nominated Inspection Agency. Balance 20% Payment Shall Be Made After Successful Installation, Commissioning And Proving Test Along With A Bg Bond For 10% Of The Total Contract Value Towards Warranty Obligation. Statutory Variation Clause Page 2 Of 9 Run Date/Time: 09/04/2025 13:40:06Stores/N F Rly Tender Document Tender No 60255001 Closing Date/Time 12/05/2025 14:30 S.No Description 1 Statutory Variation In Taxes And Duties, Or Fresh Imposition Of Taxes And Duties By State/ Central Governments In Respect Of The Items Stipulated In The Contract (And Not The Raw Materials Thereof), Within The Original Delivery Period Stipulated In The Contract, Or Last Unconditionally Extended Delivery Period Shall Be To Railways Account. Only Such Variation Shall Be Admissible Which Takes Place After The Submission Of Bid. No Claim On Account Of Statutory Variation In Respect Of Existing Tax/Duty Will Be Accepted Unless The Tenderer Has Clearly Indicated In His OffEr The Rate Of Tax/Duty Considered In His Quoted Rate. No Claim On Account Of Statutory Variation Shall Be Admissible On Account Of Misclassiï¬Cation By The Supplier/ Contractor. Standard Governing Conditions S.No Description 1 The Contract Shall Be Governed By: (I) Special Conditions Of Tender. (Ii) Instructions To Tenderers For Electronic Tenders Invited On Ireps. (Iii) Irs Conditions Of Contract 2022 And Other Terms And Conditions Incorporated In This Nit. 4. Eligibility Conditions Special Eligibility Criteria S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 The Tenderer Shall Provide Satisfactory Normal Applicable To Yes Yes Allowed Evidence Acceptable To The Purchaser To All Bidders (Mandatory) Show That: (A) He Is A Manufacturer, Who Regularly Manufactures The Items OffEred And Has Adequate Technical Knowledge And Practical Experience. (B) He Has ϬNancial Strength And Resources To Meet The Obligations Under The Contract For Which He Is Required To Submit Duly Audited Annual ϬNancial Statements (Balance Sheet, Proï¬T & Loss Account Etc) For The Last 3 Years Or A Report From A Recognized Bank Or A Financial Institution On Financial Position. (C) He Has Adequate Plant And Manufacturing Capacity To Manufacture And Supply The Items OffEred Within The Delivery Schedule Offered By Him. (D) He Has Established Quality Control System And Organization To Ensure Adequate Control At All Stages Of The Manufacturing Process. (E) He Satisï¬Es The Provisions Mentioned In Contained In Special Conditions Of Tender. 2 For Purposes Of Clause 2.1 Above, The Normal Applicable To Yes Yes Allowed Tenderers Should Additionally Submit: All Bidders (Mandatory) (A) A Performance Statement As In Annexure-1, Giving A List Of Major Supplies Of Same/Similar Equipments EffEcted In Last 5 Years Or For Such Period As Speciï¬Ed Elsewhere In Bid Document & Special Conditions Of Tender Of The Items OffEred By Him, Giving Details Of The User Name And Address, Order No. And Date And The Quantity Supplied And Whether The Supply Was Made Within The Delivery Schedule. Such Period Shall Be Reckoned From The Date Of Opening Of Tender. (B) A Statement Indicating Details Of Equipment Deployed And Quality Control Measures Adopted By The Manufacturer As In Annexure-2. Page 3 Of 9 Run Date/Time: 09/04/2025 13:40:06Stores/N F Rly Tender Document Tender No 60255001 Closing Date/Time 12/05/2025 14:30 3 In Addition To The Above, Further Normal Applicable To Yes Yes Allowed Information Regarding His Capacity, All Bidders (Mandatory) Capability, If Required By The Purchaser, Shall Be Promptly Furnished By The Tenderer And He Would OffEr All Facilities To Representative Of Purchaser For Assessing Capacity, Capability By Actual Visit To His Works/Office. 4 The Evidence/Documents Submitted By Normal Applicable To Yes Yes Allowed Tenderer(S) Along With OffEr For Meeting All Bidders (Mandatory) The Qualifying Requirements, If Found False/Fake/Forged/Manipulated At Any Stage During Evaluation Of OffErs And/Or Even During The Currency Of Contract, The Purchaser Reserves The Right To Summarily Reject The OffEr Or Terminate The Contract At His Risk And Cost And Take Action As Per Applicable Law Including Banning Of Business Dealings Etc. 5 The Firm Must Meet And Comply: Normal Applicable To Yes Yes Allowed 1. Special Conditions Of Tender Attached All Bidders (Mandatory) With Documents Wherever Required. 2. Bid Document Part -Ii Criteria With Documents And Fulï¬Lled Annexures Wherever Required. 6 The Firm Shall Submit Emd @ 2% Of The Normal Applicable To Yes Yes Allowed Contract Value. OffErs Without Emd Will Be All Bidders (Mandatory) Summarily Rejected, Subject To Following Exemptions: 1) Micro And Small Enterprises (Mses) Registered For The Tendered Item In Terms Of Railway Boards Letter No. 2010/Rs(G)/363/1 Dated 05.07.2012. 2) Other Railway And Government Departments In Terms Of Railway Boards Letter No. 2004/Rs(G)/779/11 Dated 24.07.2007. 3) Indian Ordinance Factories In Terms Of Railway Boards Letter No. 92/Rs(G)/363/1 Dated 08.04.1993. 4) Psus Owned By Ministry Of Railways And Psus For The Group Of Items That Are Manufactured By Them In Terms Of Railway Boards Letter No. 2003/Rs(G)/779/5 Dated 10.09.2004. 5) Vendors Registered With Railways For The Trade Group Of The Item Tendered. 6) Vendors Appearing On The Approved Vendor List Of Rdso/Pus/Core For The Tendered Item, Subject To Approval Status Being Valid On Date Of Tender Closing. 7) Vendors Registered With Railways For Supply Of Medicine, Medical Equipments And Consumables Shall Be Exempted From Submission Of Emd For These Items. 8) In Tenders Issued Against Pac, Oem In Whose Favour Pac Has Been Issued Shall Be Exempted From Submitting Emd. Kvic And Acash Shall Be Exempted From Emd For Items Supplied By Them. 7 The Manufacturer Shall Have Valid Iso Normal Applicable To Yes Yes Not Allowed 9001 Certiï¬Cate On The Original Date Of All Bidders Closing Of Tender And A Copy Of Same Should Be Submitted Along With The Bid. The Automatic Coach Washing Plant Should Be In Scope Of Iso Certificate. 5. Compliance Conditions Check List Page 4 Of 9 Run Date/Time: 09/04/2025 13:40:06Stores/N F Rly Tender Document Tender No 60255001 Closing Date/Time 12/05/2025 14:30 S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 Have You Submitted Banker Details Normal Applicable To No No Not Allowed Viz. Name Of Bank And Complete All Bidders Address With Pin Code, Bank A/C Number, Type Of A/C, Branch Code No., Benificiary Name And Address, Ifsc Code, Rtgs Code Etc. Alongwith Gst Registration Certificate, It Is Essential To Submit The Banks Details For Releasing Of Payments. 2 Have You Quoted Warranty Obligations As Normal Applicable To No No Not Allowed Per Requirement? All Bidders 3 Have You Quoted Delivery Period Correctly Normal Applicable To No No Not Allowed And Precisely ? All Bidders 4 Have You Submitted Annexure-A Of Normal Applicable To No No Not Allowed Section Vi Of Technical Speciï¬Cations Duly All Bidders Filled In? 5 Statement Of Equipment And Quality Normal Applicable To No No Not Allowed Control Annexure-2. All Bidders 6 Bankers Report, Financial Statements Etc. Normal Applicable To No No Not Allowed All Bidders 7 Commercial Details And Performance Normal Applicable To No No Not Allowed Statement Of Annexure-1. All Bidders 8 Have You Quoted For Optional Accessories, Normal Applicable To No No Not Allowed Spares, Amc Etc, If Applicable And As Per All Bidders The Requirement Of Bid Document? Commercial-Compliance S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 For: Destination. Normal Applicable To Yes Yes Not Allowed All Bidders 2 Please Enter The Percentage Of Local Normal Applicable To Yes Yes Not Allowed Content In The Material Being OffEred. All Bidders Please Enter 0 For Fully Imported Items, And 100 For Fully Indigenous Items. The Deï¬Nition And Calculation Of Local Content Shall Be In Accordance With The Make In India Policy As Incorporated In The Tender Conditions. 3 Please Enter The Percentage Of Local Normal Applicable To No Yes Allowed Content In The Material Being OffEred. All Bidders (Optional) Please Enter 0 For Fully Imported Items, And 100 For Fully Indigenous Items. The Deï¬Nition And Calculation Of Local Content Shall Be In Accordance With The Make In India Policy As Incorporated In The Tender Conditions. General Instructions S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 Guarantee/Warranty- Equipment/Machine Normal Applicable To No No Not Allowed Should Be Guaranteed Against Any Defects All Bidders For A Minimum Period Of 24 Months From The Date Of Commissioning And Proving Out. Other Conditions S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 Inspection By Tpi As Per Point No 9.0 Of Normal Applicable To No No Not Allowed Section-V. All Bidders 2 Training- As Per Point No 10 Of Section-V. Normal Applicable To Yes Yes Not Allowed All Bidders Page 5 Of 9 Run Date/Time: 09/04/2025 13:40:06Stores/N F Rly Tender Document Tender No 60255001 Closing Date/Time 12/05/2025 14:30 3 Printed Literature On Equipment And Normal Applicable To Yes Yes Not Allowed Necessary Operating Maintenance Manual All Bidders And Electric Circuit Diagram If Any Should Be Uploaded Along With The Quotation In Compliance To Point No. 4 Of Section-V. 4 Tenderer Must Mention Make/Brand. Normal Applicable To Yes Yes Not Allowed All Bidders 5 Mse Sources, Who Are Interested For Normal Applicable To Yes Yes Not Allowed Availing Beneï¬Ts Under Mse Act All Bidders Mentioned In The Notiï¬Cation Of Ministry Of Msme, Should Upload Valid Document Maintained Under Mse Act Such As Udyam Registration Certiï¬Cate Only. No Other Document Will Be Entertained For Mse Beneï¬T Except Udyam Registration Certiï¬Cate. Otherwise, Claim For Beneï¬Ts Under Mse Act May Not Be Entertained. An Agent Or Authorized Dealer Of Manufacture Will Not Get Any Mse Beneï¬T Like Emd Exemption As Per Public Procurement Policy Of Mses Order. 6 Approval Of Ga Drawing , Commissioning Normal Applicable To Yes Yes Not Allowed As Per Point No 11 Of Section-V. All Bidders Page 6 Of 9 Run Date/Time: 09/04/2025 13:40:06Stores/N F Rly Tender Document Tender No 60255001 Closing Date/Time 12/05/2025 14:30 7 Security Deposit: Normal Applicable To Yes Yes Not Allowed 1. The Successful Tenderers Shall, Within All Bidders 21 Days After Written Notice Of Acceptance Of Tender Has Been Posted To Him, Deposit Security Deposit A Sum Equal To: (A) 5% Of Contract Value Subject To Maximum Of Rs 50 Lakh For Contracts Above Rs 25 Lakh And Up To Rs 50 Crore. (B) Rs 1 Cr Or As ϬXed By Railway Authorities In Tender Document For Contract Value Above Rs 50 Crore, As Security For Satisfactory Fulï¬Llment Of The Contract Unless Otherwise Sd Waival Is Specifically Mentioned In Tender/Loa. 2. The Security Money Can Be Deposited In Any Of The Following Forms: 2.1 Deposit Receipts, Pay Orders, Demand Drafts, Guarantee Bonds Issued By Nationalized Or Scheduled Commercial Banks, Bonds Of Indian Railway Finance Corporation And Krcl Bonds, Government Securities And Deposit Receipts In The Post Oï¬Ƒce Saving Banks. The Guarantee Bonds/Bank Guarantee Should Be Submitted In The Prescribed Form As Per Annexure-5. 2.2 Payment Of Security Money In The Form Of Pay Order/Demand Draft Shall Be Made In Favour Of Pfa, North East Frontier Railway Payable At Maligaon. 2.3 Security Deposit Shall Remain Valid For A Minimum Period Of 60 Days Beyond The Date Of Completion Of All Contractual Obligations Of Supplier. 3 The Security Deposit (Sd) Shall Be Taken From All Vendors Subject To Following Exemptions: A. Other Railways And Government Departments. B. Indian Ordinance Factories. C. Psus Owned By Ministry Of Railways And Psus For The Group Of Items That Are Manufactured By Them. D. In Tenders Issued Against Pac, Oem In Whose Favour Pac Has Been Issued Shall Be Exempted From Submitting Sd. Kvic And Acash Shall Be Exempted From Sd For Items Supplied By Them. E. Vendors Registered With Railways For The Trade Group Of The Item Tendered Shall Be Exempted From Sd For Orders Valued Upto Their Monitory Limit Of Registration. F. Vendors Appearing On The Approved Vendor Lists Of Rdso/Pus/Core, Subject To Approval Status Being Valid On The Date Of Tender Closing. G. Vendors Registered With Railways For Supply Of Medicine, Medical Equipments And Consumables Shall Be Exempted From Submission From Sd For These Items. Note: Apart From Claiming Damages From Vendors, In Case Of Failure To Comply With The Contractual Obligations, Railways Shall Record Poor Performance Of The Vendors For Taking Suitable Penal Action As Per Extant Instructions. 8 Successful Bidder To Get Ga Drawings Normal Applicable To Yes Yes Not Allowed Approved By Consignee Within 45 Days Of All Bidders Issue Of Po As Per Point No. 11 Of Section- V. Page 7 Of 9 Run Date/Time: 09/04/2025 13:40:06Stores/N F Rly Tender Document Tender No 60255001 Closing Date/Time 12/05/2025 14:30 9 This Tender Complies With Public Normal Applicable To Yes Yes Not Allowed Procurement Policy (Preference To Make In All Bidders India) Order No P-45021/2/2017-Pp (Be-Ii) 2019 Dated 16/09/2020 Of Ministry Of Commerce. 10 Consumables As Per Clause 6 Of Section-V Normal Applicable To Yes Yes Not Allowed With Breakup Of Individual Items As All Bidders Applicable Will Not Be Part Of Commercial Evaluation. Special Conditions S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 Total Value Of The OffEr Will Be Calculated Normal Applicable To No No Not Allowed Based On: All Bidders I) The Cost Of The Basic Plant As Per Scope Of Supply. Ii) Cost Of The Concomitant Accessories Including Any Other Accessory For Making The Machine Fully Functional, According To Tender Specifications. Iii) Cost Of Turnkey Charges Viz. Foundation, Installation, Testing, Commissioning And Proving Out Etc. Iv) Applicable Duties And Taxes, Insurance, Freight, Etc. V) Cost Of Preventive Maintenance Inclusive Of Spares, Material And Labour Cost During 1St & 2Nd Year Of Warranty Period. Vi) Cost Of Comprehensive Amc For ϬVe Years After The Warranty As Per Clause 17 Of Section-V. Technical-Compliances S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 Bidders Must Submit Their Technical Bids Normal Applicable To Yes Yes Not Allowed As Per Annexure-A Of Section-Vi. All Bidders Tenderers Are Required To Submit Complete Details Including Values, Write- Up, Drawings, Sketch, Brochure Etc, As Per Requirement Speciï¬Ed In Respective Clauses Mentioned Therein. In Case Of Incomplete/Sketchy Information, The Technical OffEr Being Incomplete Is Liable To Be Rejected. Tenderers Should Clearly Indicate Compliance. Undertakings S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading Page 8 Of 9 Run Date/Time: 09/04/2025 13:40:06Stores/N F Rly Tender Document Tender No 60255001 Closing Date/Time 12/05/2025 14:30 1 Bid Securing Declaration To Be Signed By Normal Applicable To No No Not Allowed Bidders Availing Exemption From All Bidders Submission Of E.M.D. I/We Certify That My/Our OffEr Is Eligible For Exemption From Submission Of Bid Security /Earnest Money Deposit, In Terms Of The Tender Conditions. In Case My/Our Claim To Exemption From Submission Of Bid Security/Earnest Money Deposit Is Not Found Valid As Terms Of The Tender, I/We Understand And Accept That Railways Has Unquestionable Right To Summarily Reject My Bid And My OffEr Shall Not Be Considered For Ordering. Further, I/We Hereby Understand And Accept That If I/We Withdraw Or Modify My/Our Bids During The Period Of Validity, Or If I/We Are Awarded The Contract And On Being Called Upon To Submit The Performance Security/Security Deposit, Fail To Submit The Performance Security/Security Deposit Before The Deadline Deï¬Ned In The Request For Bid Document/Notice Inviting Tender, I/We Shall Be Debarred From Exemption Of Submitting Bid Security/Earnest Money Deposit And Performance Security/ Security Deposit For A Period Of 6(Six) Months, From The Date I/We Are Declared Disqualiï¬Ed From Exemption From Submission Of Emd/Sd, For All Tenders For Procurement Of Goods Issued By Any Unit Of Indian Railways Published During This Period. 2 I/We Also Conï¬Rm That Rates And Other Normal Applicable To No No Not Allowed ϬNancial Terms Quoted In Relevant All Bidders Columns Of ϬNancial Bid Will Only Be Applicable For Acceptance. Such Terms Quoted Anywhere Else Shall Not Be Considered For Inter-Se Evaluation. 6. Documents Attached With Tender S.No. Document Name Document Description 1 5339654.Pdf Instructions To Tenderers 2 5344116.Pdf Annexure 1&2, Bid Document, Special Conditions 3 5339658.Pdf Irs Conditions Of Contract 2022 The Tenderers In Their Bid Shall Indicate The Details Of Their Gst Jurisdictional Assessing Officers (Designation, Address & Email Id). In Case Of A Contract Award, A Copy Of Purchase Order Shall Be Immediately Forwarded By Purchaser To The Gst Jurisdictional Assessing Officer Mentioned In Tenderers Bid This Tender Complies With Public Procurement Policy (Make In India) Order 2017, Dated 15/06/2017, Issued By Department Of Industrial Promotion And Policy, Ministry Of Commerce, Circulated Vide Railway Board Letter No. 2015/Rs(G)/779/5 Dated 03/08/2017 And 27/12/2017 And Amendments/ Revisions Thereof. As A Tender Inviting Authority, The Undersigned Has Ensured That The Issue Of This Tender Does Not Violate Provisions Of Gfr Regarding Procurement Through Gem. Digitally Signed By Dy.Cmm/Dsl ( Jayanta Kumar Choudhury ) Page 9 Of 9 Run Date/Time: 09/04/2025 13:40:06 , Consumables As Per Clause 6 Of Section-V With Breakup Of Individual Items As Applicable. [ W Arranty Period: 24 Months After The Date Of Delivery ] ] , Supply, Foundation, Installation, Testing, Commissioning & Proving Out Of Automatic Coach Wa Shing Plant As Per Specification No. Cofmow/Ir/Acwp/Bg/2019, Along With Concomitant Accessories Includi Ng Any Other Accessory For Making The Machine Fully Functional And Preventive Maintenance Inclusive Of Spa Res, Material And Labour Cost During 1St & 2Nd Year Of Warranty Period. [ Warranty Period: 24 Months Aft Er The Date Of Delivery ] ] Page 1 Of 9 Run Date/Time: 09/04/2025 13:40:06Stores/N F Rly Tender Document , Comprehensive Amc For Five Years After The Warranty As Per Clause 17 Of Section-V. [ Warra Nty Period: 2 Years, Amc Period: 5 Years, Rate Of Discounting: 10 % ] ] At (Location) Sse/C&W/Dbrg, Nfr Assam 1.00 Set 3 65540006 Optional Non Stock --- No Consignee Inr Spares (Y) Consumables As Per Clause 6 Of Section-V With Breakup Of Individual Items As Applicable. [ W Arranty Period: 24 Months After The Date Of Delivery ] ] Consignee Sse/C&W/Dbrg, Nfr Assam 1.00 Set Group G3-Sse/C&W/Nhln 1 305201350012 Basic Non Stock --- Yes Tpi Agency Inr Machine (Y) Supply, Foundation, Installation, Testing, Commissioning & Proving Out Of Automatic Coach Wa Shing Plant As Per Specification No. Cofmow/Ir/Acwp/Bg/2019, Along With Concomitant Accessories Includi Ng Any Other Accessory For Making The Machine Fully Functional And Preventive Maintenance Inclusive Of Spa Res, Material And Labour Cost During 1St & 2Nd Year Of Warranty Period. [ Warranty Period: 24 Months Aft Er The Date Of Delivery ] ] Consignee Sse/C&W/Nhln, Nfr Assam 1.00 Set Product Inspection:Stage 1: Raw Material Check (100% Of Po Qty ), Stage 2: Bought Inspection Details Out Components Check (100% Of Po Qty ), Stage 3: Bought Out Assemblies Check (100% Of Po Qty ), Stage 4: In Process Inspection (100% Of Po Qty ) 2 30520136 Amc (Y) Non Stock --- Yes Consignee Inr Comprehensive Amc For Five Years After The Warranty As Per Clause 17 Of Section-V. [ Warra Nty Period: 2 Years, Amc Period: 5 Years, Rate Of Discounting: 10 % ] ] At (Location) Sse/C&W/Nhln, Nfr Assam 1.00 Set 3 30520137 Optional Non Stock --- No Consignee Inr Spares (Y) Consumables As Per Clause 6 Of Section-V With Breakup Of Individual Items As Applicable. [ W Arranty Period: 24 Months After The Date Of Delivery ] ] Consignee Sse/C&W/Nhln, Nfr Assam 1.00 Set 3. T And C F.O.R Description Destination Delivery Period Description Delivery /Completion Rate Of Supply For All Items Commencement : Within 0 Days Of Issue Of Contract, Completion As Per Point No. 7 Of : Within 270 Days Thereafter Section-Iv. Payment Terms S.No Description Payment Terms 1 80% Payment Shall Be Made On Receipt Of The Items In Satisfactory Condition, Against Suppliers Challan Certiï¬Ed By Consignee Gazetted Oï¬Ƒcer, And Inspection Certiï¬Cate Issued By The Nominated Inspection Agency. Balance 20% Payment Shall Be Made After Successful Installation, Commissioning And Proving Test Along With A Bg Bond For 10% Of The Total Contract Value Towards Warranty Obligation. Statutory Variation Clause Page 2 Of 9 Run Date/Time: 09/04/2025 13:40:06Stores/N F Rly Tender Document Tender No 60255001 Closing Date/Time 12/05/2025 14:30 S.No Description 1 Statutory Variation In Taxes And Duties, Or Fresh Imposition Of Taxes And Duties By State/ Central Governments In Respect Of The Items Stipulated In The Contract (And Not The Raw Materials Thereof), Within The Original Delivery Period Stipulated In The Contract, Or Last Unconditionally Extended Delivery Period Shall Be To Railways Account. Only Such Variation Shall Be Admissible Which Takes Place After The Submission Of Bid. No Claim On Account Of Statutory Variation In Respect Of Existing Tax/Duty Will Be Accepted Unless The Tenderer Has Clearly Indicated In His OffEr The Rate Of Tax/Duty Considered In His Quoted Rate. No Claim On Account Of Statutory Variation Shall Be Admissible On Account Of Misclassiï¬Cation By The Supplier/ Contractor. Standard Governing Conditions S.No Description 1 The Contract Shall Be Governed By: (I) Special Conditions Of Tender. (Ii) Instructions To Tenderers For Electronic Tenders Invited On Ireps. (Iii) Irs Conditions Of Contract 2022 And Other Terms And Conditions Incorporated In This Nit. 4. Eligibility Conditions Special Eligibility Criteria S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 The Tenderer Shall Provide Satisfactory Normal Applicable To Yes Yes Allowed Evidence Acceptable To The Purchaser To All Bidders (Mandatory) Show That: (A) He Is A Manufacturer, Who Regularly Manufactures The Items OffEred And Has Adequate Technical Knowledge And Practical Experience. (B) He Has ϬNancial Strength And Resources To Meet The Obligations Under The Contract For Which He Is Required To Submit Duly Audited Annual ϬNancial Statements (Balance Sheet, Proï¬T & Loss Account Etc) For The Last 3 Years Or A Report From A Recognized Bank Or A Financial Institution On Financial Position. (C) He Has Adequate Plant And Manufacturing Capacity To Manufacture And Supply The Items OffEred Within The Delivery Schedule Offered By Him. (D) He Has Established Quality Control System And Organization To Ensure Adequate Control At All Stages Of The Manufacturing Process. (E) He Satisï¬Es The Provisions Mentioned In Contained In Special Conditions Of Tender. 2 For Purposes Of Clause 2.1 Above, The Normal Applicable To Yes Yes Allowed Tenderers Should Additionally Submit: All Bidders (Mandatory) (A) A Performance Statement As In Annexure-1, Giving A List Of Major Supplies Of Same/Similar Equipments EffEcted In Last 5 Years Or For Such Period As Speciï¬Ed Elsewhere In Bid Document & Special Conditions Of Tender Of The Items OffEred By Him, Giving Details Of The User Name And Address, Order No. And Date And The Quantity Supplied And Whether The Supply Was Made Within The Delivery Schedule. Such Period Shall Be Reckoned From The Date Of Opening Of Tender. (B) A Statement Indicating Details Of Equipment Deployed And Quality Control Measures Adopted By The Manufacturer As In Annexure-2. Page 3 Of 9 Run Date/Time: 09/04/2025 13:40:06Stores/N F Rly Tender Document Tender No 60255001 Closing Date/Time 12/05/2025 14:30 3 In Addition To The Above, Further Normal Applicable To Yes Yes Allowed Information Regarding His Capacity, All Bidders (Mandatory) Capability, If Required By The Purchaser, Shall Be Promptly Furnished By The Tenderer And He Would OffEr All Facilities To Representative Of Purchaser For Assessing Capacity, Capability By Actual Visit To His Works/Office. 4 The Evidence/Documents Submitted By Normal Applicable To Yes Yes Allowed Tenderer(S) Along With OffEr For Meeting All Bidders (Mandatory) The Qualifying Requirements, If Found False/Fake/Forged/Manipulated At Any Stage During Evaluation Of OffErs And/Or Even During The Currency Of Contract, The Purchaser Reserves The Right To Summarily Reject The OffEr Or Terminate The Contract At His Risk And Cost And Take Action As Per Applicable Law Including Banning Of Business Dealings Etc. 5 The Firm Must Meet And Comply: Normal Applicable To Yes Yes Allowed 1. Special Conditions Of Tender Attached All Bidders (Mandatory) With Documents Wherever Required. 2. Bid Document Part -Ii Criteria With Documents And Fulï¬Lled Annexures Wherever Required. 6 The Firm Shall Submit Emd @ 2% Of The Normal Applicable To Yes Yes Allowed Contract Value. OffErs Without Emd Will Be All Bidders (Mandatory) Summarily Rejected, Subject To Following Exemptions: 1) Micro And Small Enterprises (Mses) Registered For The Tendered Item In Terms Of Railway Boards Letter No. 2010/Rs(G)/363/1 Dated 05.07.2012. 2) Other Railway And Government Departments In Terms Of Railway Boards Letter No. 2004/Rs(G)/779/11 Dated 24.07.2007. 3) Indian Ordinance Factories In Terms Of Railway Boards Letter No. 92/Rs(G)/363/1 Dated 08.04.1993. 4) Psus Owned By Ministry Of Railways And Psus For The Group Of Items That Are Manufactured By Them In Terms Of Railway Boards Letter No. 2003/Rs(G)/779/5 Dated 10.09.2004. 5) Vendors Registered With Railways For The Trade Group Of The Item Tendered. 6) Vendors Appearing On The Approved Vendor List Of Rdso/Pus/Core For The Tendered Item, Subject To Approval Status Being Valid On Date Of Tender Closing. 7) Vendors Registered With Railways For Supply Of Medicine, Medical Equipments And Consumables Shall Be Exempted From Submission Of Emd For These Items. 8) In Tenders Issued Against Pac, Oem In Whose Favour Pac Has Been Issued Shall Be Exempted From Submitting Emd. Kvic And Acash Shall Be Exempted From Emd For Items Supplied By Them. 7 The Manufacturer Shall Have Valid Iso Normal Applicable To Yes Yes Not Allowed 9001 Certiï¬Cate On The Original Date Of All Bidders Closing Of Tender And A Copy Of Same Should Be Submitted Along With The Bid. The Automatic Coach Washing Plant Should Be In Scope Of Iso Certificate. 5. Compliance Conditions Check List Page 4 Of 9 Run Date/Time: 09/04/2025 13:40:06Stores/N F Rly Tender Document Tender No 60255001 Closing Date/Time 12/05/2025 14:30 S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 Have You Submitted Banker Details Normal Applicable To No No Not Allowed Viz. Name Of Bank And Complete All Bidders Address With Pin Code, Bank A/C Number, Type Of A/C, Branch Code No., Benificiary Name And Address, Ifsc Code, Rtgs Code Etc. Alongwith Gst Registration Certificate, It Is Essential To Submit The Banks Details For Releasing Of Payments. 2 Have You Quoted Warranty Obligations As Normal Applicable To No No Not Allowed Per Requirement? All Bidders 3 Have You Quoted Delivery Period Correctly Normal Applicable To No No Not Allowed And Precisely ? All Bidders 4 Have You Submitted Annexure-A Of Normal Applicable To No No Not Allowed Section Vi Of Technical Speciï¬Cations Duly All Bidders Filled In? 5 Statement Of Equipment And Quality Normal Applicable To No No Not Allowed Control Annexure-2. All Bidders 6 Bankers Report, Financial Statements Etc. Normal Applicable To No No Not Allowed All Bidders 7 Commercial Details And Performance Normal Applicable To No No Not Allowed Statement Of Annexure-1. All Bidders 8 Have You Quoted For Optional Accessories, Normal Applicable To No No Not Allowed Spares, Amc Etc, If Applicable And As Per All Bidders The Requirement Of Bid Document? Commercial-Compliance S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 For: Destination. Normal Applicable To Yes Yes Not Allowed All Bidders 2 Please Enter The Percentage Of Local Normal Applicable To Yes Yes Not Allowed Content In The Material Being OffEred. All Bidders Please Enter 0 For Fully Imported Items, And 100 For Fully Indigenous Items. The Deï¬Nition And Calculation Of Local Content Shall Be In Accordance With The Make In India Policy As Incorporated In The Tender Conditions. 3 Please Enter The Percentage Of Local Normal Applicable To No Yes Allowed Content In The Material Being OffEred. All Bidders (Optional) Please Enter 0 For Fully Imported Items, And 100 For Fully Indigenous Items. The Deï¬Nition And Calculation Of Local Content Shall Be In Accordance With The Make In India Policy As Incorporated In The Tender Conditions. General Instructions S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 Guarantee/Warranty- Equipment/Machine Normal Applicable To No No Not Allowed Should Be Guaranteed Against Any Defects All Bidders For A Minimum Period Of 24 Months From The Date Of Commissioning And Proving Out. Other Conditions S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 Inspection By Tpi As Per Point No 9.0 Of Normal Applicable To No No Not Allowed Section-V. All Bidders 2 Training- As Per Point No 10 Of Section-V. Normal Applicable To Yes Yes Not Allowed All Bidders Page 5 Of 9 Run Date/Time: 09/04/2025 13:40:06Stores/N F Rly Tender Document Tender No 60255001 Closing Date/Time 12/05/2025 14:30 3 Printed Literature On Equipment And Normal Applicable To Yes Yes Not Allowed Necessary Operating Maintenance Manual All Bidders And Electric Circuit Diagram If Any Should Be Uploaded Along With The Quotation In Compliance To Point No. 4 Of Section-V. 4 Tenderer Must Mention Make/Brand. Normal Applicable To Yes Yes Not Allowed All Bidders 5 Mse Sources, Who Are Interested For Normal Applicable To Yes Yes Not Allowed Availing Beneï¬Ts Under Mse Act All Bidders Mentioned In The Notiï¬Cation Of Ministry Of Msme, Should Upload Valid Document Maintained Under Mse Act Such As Udyam Registration Certiï¬Cate Only. No Other Document Will Be Entertained For Mse Beneï¬T Except Udyam Registration Certiï¬Cate. Otherwise, Claim For Beneï¬Ts Under Mse Act May Not Be Entertained. An Agent Or Authorized Dealer Of Manufacture Will Not Get Any Mse Beneï¬T Like Emd Exemption As Per Public Procurement Policy Of Mses Order. 6 Approval Of Ga Drawing , Commissioning Normal Applicable To Yes Yes Not Allowed As Per Point No 11 Of Section-V. All Bidders Page 6 Of 9 Run Date/Time: 09/04/2025 13:40:06Stores/N F Rly Tender Document Tender No 60255001 Closing Date/Time 12/05/2025 14:30 7 Security Deposit: Normal Applicable To Yes Yes Not Allowed 1. The Successful Tenderers Shall, Within All Bidders 21 Days After Written Notice Of Acceptance Of Tender Has Been Posted To Him, Deposit Security Deposit A Sum Equal To: (A) 5% Of Contract Value Subject To Maximum Of Rs 50 Lakh For Contracts Above Rs 25 Lakh And Up To Rs 50 Crore. (B) Rs 1 Cr Or As ϬXed By Railway Authorities In Tender Document For Contract Value Above Rs 50 Crore, As Security For Satisfactory Fulï¬Llment Of The Contract Unless Otherwise Sd Waival Is Specifically Mentioned In Tender/Loa. 2. The Security Money Can Be Deposited In Any Of The Following Forms: 2.1 Deposit Receipts, Pay Orders, Demand Drafts, Guarantee Bonds Issued By Nationalized Or Scheduled Commercial Banks, Bonds Of Indian Railway Finance Corporation And Krcl Bonds, Government Securities And Deposit Receipts In The Post Oï¬Ƒce Saving Banks. The Guarantee Bonds/Bank Guarantee Should Be Submitted In The Prescribed Form As Per Annexure-5. 2.2 Payment Of Security Money In The Form Of Pay Order/Demand Draft Shall Be Made In Favour Of Pfa, North East Frontier Railway Payable At Maligaon. 2.3 Security Deposit Shall Remain Valid For A Minimum Period Of 60 Days Beyond The Date Of Completion Of All Contractual Obligations Of Supplier. 3 The Security Deposit (Sd) Shall Be Taken From All Vendors Subject To Following Exemptions: A. Other Railways And Government Departments. B. Indian Ordinance Factories. C. Psus Owned By Ministry Of Railways And Psus For The Group Of Items That Are Manufactured By Them. D. In Tenders Issued Against Pac, Oem In Whose Favour Pac Has Been Issued Shall Be Exempted From Submitting Sd. Kvic And Acash Shall Be Exempted From Sd For Items Supplied By Them. E. Vendors Registered With Railways For The Trade Group Of The Item Tendered Shall Be Exempted From Sd For Orders Valued Upto Their Monitory Limit Of Registration. F. Vendors Appearing On The Approved Vendor Lists Of Rdso/Pus/Core, Subject To Approval Status Being Valid On The Date Of Tender Closing. G. Vendors Registered With Railways For Supply Of Medicine, Medical Equipments And Consumables Shall Be Exempted From Submission From Sd For These Items. Note: Apart From Claiming Damages From Vendors, In Case Of Failure To Comply With The Contractual Obligations, Railways Shall Record Poor Performance Of The Vendors For Taking Suitable Penal Action As Per Extant Instructions. 8 Successful Bidder To Get Ga Drawings Normal Applicable To Yes Yes Not Allowed Approved By Consignee Within 45 Days Of All Bidders Issue Of Po As Per Point No. 11 Of Section- V. Page 7 Of 9 Run Date/Time: 09/04/2025 13:40:06Stores/N F Rly Tender Document Tender No 60255001 Closing Date/Time 12/05/2025 14:30 9 This Tender Complies With Public Normal Applicable To Yes Yes Not Allowed Procurement Policy (Preference To Make In All Bidders India) Order No P-45021/2/2017-Pp (Be-Ii) 2019 Dated 16/09/2020 Of Ministry Of Commerce. 10 Consumables As Per Clause 6 Of Section-V Normal Applicable To Yes Yes Not Allowed With Breakup Of Individual Items As All Bidders Applicable Will Not Be Part Of Commercial Evaluation. Special Conditions S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 Total Value Of The OffEr Will Be Calculated Normal Applicable To No No Not Allowed Based On: All Bidders I) The Cost Of The Basic Plant As Per Scope Of Supply. Ii) Cost Of The Concomitant Accessories Including Any Other Accessory For Making The Machine Fully Functional, According To Tender Specifications. Iii) Cost Of Turnkey Charges Viz. Foundation, Installation, Testing, Commissioning And Proving Out Etc. Iv) Applicable Duties And Taxes, Insurance, Freight, Etc. V) Cost Of Preventive Maintenance Inclusive Of Spares, Material And Labour Cost During 1St & 2Nd Year Of Warranty Period. Vi) Cost Of Comprehensive Amc For ϬVe Years After The Warranty As Per Clause 17 Of Section-V. Technical-Compliances S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 Bidders Must Submit Their Technical Bids Normal Applicable To Yes Yes Not Allowed As Per Annexure-A Of Section-Vi. All Bidders Tenderers Are Required To Submit Complete Details Including Values, Write- Up, Drawings, Sketch, Brochure Etc, As Per Requirement Speciï¬Ed In Respective Clauses Mentioned Therein. In Case Of Incomplete/Sketchy Information, The Technical OffEr Being Incomplete Is Liable To Be Rejected. Tenderers Should Clearly Indicate Compliance. Undertakings S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading Page 8 Of 9 Run Date/Time: 09/04/2025 13:40:06Stores/N F Rly Tender Document Tender No 60255001 Closing Date/Time 12/05/2025 14:30 1 Bid Securing Declaration To Be Signed By Normal Applicable To No No Not Allowed Bidders Availing Exemption From All Bidders Submission Of E.M.D. I/We Certify That My/Our OffEr Is Eligible For Exemption From Submission Of Bid Security /Earnest Money Deposit, In Terms Of The Tender Conditions. In Case My/Our Claim To Exemption From Submission Of Bid Security/Earnest Money Deposit Is Not Found Valid As Terms Of The Tender, I/We Understand And Accept That Railways Has Unquestionable Right To Summarily Reject My Bid And My OffEr Shall Not Be Considered For Ordering. Further, I/We Hereby Understand And Accept That If I/We Withdraw Or Modify My/Our Bids During The Period Of Validity, Or If I/We Are Awarded The Contract And On Being Called Upon To Submit The Performance Security/Security Deposit, Fail To Submit The Performance Security/Security Deposit Before The Deadline Deï¬Ned In The Request For Bid Document/Notice Inviting Tender, I/We Shall Be Debarred From Exemption Of Submitting Bid Security/Earnest Money Deposit And Performance Security/ Security Deposit For A Period Of 6(Six) Months, From The Date I/We Are Declared Disqualiï¬Ed From Exemption From Submission Of Emd/Sd, For All Tenders For Procurement Of Goods Issued By Any Unit Of Indian Railways Published During This Period. 2 I/We Also Conï¬Rm That Rates And Other Normal Applicable To No No Not Allowed ϬNancial Terms Quoted In Relevant All Bidders Columns Of ϬNancial Bid Will Only Be Applicable For Acceptance. Such Terms Quoted Anywhere Else Shall Not Be Considered For Inter-Se Evaluation. 6. Documents Attached With Tender S.No. Document Name Document Description 1 5339654.Pdf Instructions To Tenderers 2 5344116.Pdf Annexure 1&2, Bid Document, Special Conditions 3 5339658.Pdf Irs Conditions Of Contract 2022 The Tenderers In Their Bid Shall Indicate The Details Of Their Gst Jurisdictional Assessing Officers (Designation, Address & Email Id). In Case Of A Contract Award, A Copy Of Purchase Order Shall Be Immediately Forwarded By Purchaser To The Gst Jurisdictional Assessing Officer Mentioned In Tenderers Bid This Tender Complies With Public Procurement Policy (Make In India) Order 2017, Dated 15/06/2017, Issued By Department Of Industrial Promotion And Policy, Ministry Of Commerce, Circulated Vide Railway Board Letter No. 2015/Rs(G)/779/5 Dated 03/08/2017 And 27/12/2017 And Amendments/ Revisions Thereof. As A Tender Inviting Authority, The Undersigned Has Ensured That The Issue Of This Tender Does Not Violate Provisions Of Gfr Regarding Procurement Through Gem. Digitally Signed By Dy.Cmm/Dsl ( Jayanta Kumar Choudhury ) Page 9 Of 9 Run Date/Time: 09/04/2025 13:40:06 , Consumables As Per Clause 6 Of Section-V With Breakup Of Individual Items As Applicable. [ W Arranty Period: 24 Months After The Date Of Delivery ] ] , Supply, Foundation, Installation, Testing, Commissioning & Proving Out Of Automatic Coach Wa Shing Plant As Per Specification No. Cofmow/Ir/Acwp/Bg/2019, Along With Concomitant Accessories Includi Ng Any Other Accessory For Making The Machine Fully Functional And Preventive Maintenance Inclusive Of Spa Res, Material And Labour Cost During 1St & 2Nd Year Of Warranty Period. [ Warranty Period: 24 Months Aft Er The Date Of Delivery ] ] , Comprehensive Amc For Five Years After The Warranty As Per Clause 17 Of Section-V. [ Warra Nty Period: 2 Years, Amc Period: 5 Years, Rate Of Discounting: 10 % ] ] At (Location) Sse/C&W/Nhln, Nfr Assam 1.00 Set 3 30520137 Optional Non Stock --- No Consignee Inr Spares (Y) Consumables As Per Clause 6 Of Section-V With Breakup Of Individual Items As Applicable. [ W Arranty Period: 24 Months After The Date Of Delivery ] ] Consignee Sse/C&W/Nhln, Nfr Assam 1.00 Set 3. T And C F.O.R Description Destination Delivery Period Description Delivery /Completion Rate Of Supply For All Items Commencement : Within 0 Days Of Issue Of Contract, Completion As Per Point No. 7 Of : Within 270 Days Thereafter Section-Iv. Payment Terms S.No Description Payment Terms 1 80% Payment Shall Be Made On Receipt Of The Items In Satisfactory Condition, Against Suppliers Challan Certiï¬Ed By Consignee Gazetted Oï¬Ƒcer, And Inspection Certiï¬Cate Issued By The Nominated Inspection Agency. Balance 20% Payment Shall Be Made After Successful Installation, Commissioning And Proving Test Along With A Bg Bond For 10% Of The Total Contract Value Towards Warranty Obligation. Statutory Variation Clause Page 2 Of 9 Run Date/Time: 09/04/2025 13:40:06Stores/N F Rly Tender Document Tender No 60255001 Closing Date/Time 12/05/2025 14:30 S.No Description 1 Statutory Variation In Taxes And Duties, Or Fresh Imposition Of Taxes And Duties By State/ Central Governments In Respect Of The Items Stipulated In The Contract (And Not The Raw Materials Thereof), Within The Original Delivery Period Stipulated In The Contract, Or Last Unconditionally Extended Delivery Period Shall Be To Railways Account. Only Such Variation Shall Be Admissible Which Takes Place After The Submission Of Bid. No Claim On Account Of Statutory Variation In Respect Of Existing Tax/Duty Will Be Accepted Unless The Tenderer Has Clearly Indicated In His OffEr The Rate Of Tax/Duty Considered In His Quoted Rate. No Claim On Account Of Statutory Variation Shall Be Admissible On Account Of Misclassiï¬Cation By The Supplier/ Contractor. Standard Governing Conditions S.No Description 1 The Contract Shall Be Governed By: (I) Special Conditions Of Tender. (Ii) Instructions To Tenderers For Electronic Tenders Invited On Ireps. (Iii) Irs Conditions Of Contract 2022 And Other Terms And Conditions Incorporated In This Nit. 4. Eligibility Conditions Special Eligibility Criteria S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 The Tenderer Shall Provide Satisfactory Normal Applicable To Yes Yes Allowed Evidence Acceptable To The Purchaser To All Bidders (Mandatory) Show That: (A) He Is A Manufacturer, Who Regularly Manufactures The Items OffEred And Has Adequate Technical Knowledge And Practical Experience. (B) He Has ϬNancial Strength And Resources To Meet The Obligations Under The Contract For Which He Is Required To Submit Duly Audited Annual ϬNancial Statements (Balance Sheet, Proï¬T & Loss Account Etc) For The Last 3 Years Or A Report From A Recognized Bank Or A Financial Institution On Financial Position. (C) He Has Adequate Plant And Manufacturing Capacity To Manufacture And Supply The Items OffEred Within The Delivery Schedule Offered By Him. (D) He Has Established Quality Control System And Organization To Ensure Adequate Control At All Stages Of The Manufacturing Process. (E) He Satisï¬Es The Provisions Mentioned In Contained In Special Conditions Of Tender. 2 For Purposes Of Clause 2.1 Above, The Normal Applicable To Yes Yes Allowed Tenderers Should Additionally Submit: All Bidders (Mandatory) (A) A Performance Statement As In Annexure-1, Giving A List Of Major Supplies Of Same/Similar Equipments EffEcted In Last 5 Years Or For Such Period As Speciï¬Ed Elsewhere In Bid Document & Special Conditions Of Tender Of The Items OffEred By Him, Giving Details Of The User Name And Address, Order No. And Date And The Quantity Supplied And Whether The Supply Was Made Within The Delivery Schedule. Such Period Shall Be Reckoned From The Date Of Opening Of Tender. (B) A Statement Indicating Details Of Equipment Deployed And Quality Control Measures Adopted By The Manufacturer As In Annexure-2. Page 3 Of 9 Run Date/Time: 09/04/2025 13:40:06Stores/N F Rly Tender Document Tender No 60255001 Closing Date/Time 12/05/2025 14:30 3 In Addition To The Above, Further Normal Applicable To Yes Yes Allowed Information Regarding His Capacity, All Bidders (Mandatory) Capability, If Required By The Purchaser, Shall Be Promptly Furnished By The Tenderer And He Would OffEr All Facilities To Representative Of Purchaser For Assessing Capacity, Capability By Actual Visit To His Works/Office. 4 The Evidence/Documents Submitted By Normal Applicable To Yes Yes Allowed Tenderer(S) Along With OffEr For Meeting All Bidders (Mandatory) The Qualifying Requirements, If Found False/Fake/Forged/Manipulated At Any Stage During Evaluation Of OffErs And/Or Even During The Currency Of Contract, The Purchaser Reserves The Right To Summarily Reject The OffEr Or Terminate The Contract At His Risk And Cost And Take Action As Per Applicable Law Including Banning Of Business Dealings Etc. 5 The Firm Must Meet And Comply: Normal Applicable To Yes Yes Allowed 1. Special Conditions Of Tender Attached All Bidders (Mandatory) With Documents Wherever Required. 2. Bid Document Part -Ii Criteria With Documents And Fulï¬Lled Annexures Wherever Required. 6 The Firm Shall Submit Emd @ 2% Of The Normal Applicable To Yes Yes Allowed Contract Value. OffErs Without Emd Will Be All Bidders (Mandatory) Summarily Rejected, Subject To Following Exemptions: 1) Micro And Small Enterprises (Mses) Registered For The Tendered Item In Terms Of Railway Boards Letter No. 2010/Rs(G)/363/1 Dated 05.07.2012. 2) Other Railway And Government Departments In Terms Of Railway Boards Letter No. 2004/Rs(G)/779/11 Dated 24.07.2007. 3) Indian Ordinance Factories In Terms Of Railway Boards Letter No. 92/Rs(G)/363/1 Dated 08.04.1993. 4) Psus Owned By Ministry Of Railways And Psus For The Group Of Items That Are Manufactured By Them In Terms Of Railway Boards Letter No. 2003/Rs(G)/779/5 Dated 10.09.2004. 5) Vendors Registered With Railways For The Trade Group Of The Item Tendered. 6) Vendors Appearing On The Approved Vendor List Of Rdso/Pus/Core For The Tendered Item, Subject To Approval Status Being Valid On Date Of Tender Closing. 7) Vendors Registered With Railways For Supply Of Medicine, Medical Equipments And Consumables Shall Be Exempted From Submission Of Emd For These Items. 8) In Tenders Issued Against Pac, Oem In Whose Favour Pac Has Been Issued Shall Be Exempted From Submitting Emd. Kvic And Acash Shall Be Exempted From Emd For Items Supplied By Them. 7 The Manufacturer Shall Have Valid Iso Normal Applicable To Yes Yes Not Allowed 9001 Certiï¬Cate On The Original Date Of All Bidders Closing Of Tender And A Copy Of Same Should Be Submitted Along With The Bid. The Automatic Coach Washing Plant Should Be In Scope Of Iso Certificate. 5. Compliance Conditions Check List Page 4 Of 9 Run Date/Time: 09/04/2025 13:40:06Stores/N F Rly Tender Document Tender No 60255001 Closing Date/Time 12/05/2025 14:30 S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 Have You Submitted Banker Details Normal Applicable To No No Not Allowed Viz. Name Of Bank And Complete All Bidders Address With Pin Code, Bank A/C Number, Type Of A/C, Branch Code No., Benificiary Name And Address, Ifsc Code, Rtgs Code Etc. Alongwith Gst Registration Certificate, It Is Essential To Submit The Banks Details For Releasing Of Payments. 2 Have You Quoted Warranty Obligations As Normal Applicable To No No Not Allowed Per Requirement? All Bidders 3 Have You Quoted Delivery Period Correctly Normal Applicable To No No Not Allowed And Precisely ? All Bidders 4 Have You Submitted Annexure-A Of Normal Applicable To No No Not Allowed Section Vi Of Technical Speciï¬Cations Duly All Bidders Filled In? 5 Statement Of Equipment And Quality Normal Applicable To No No Not Allowed Control Annexure-2. All Bidders 6 Bankers Report, Financial Statements Etc. Normal Applicable To No No Not Allowed All Bidders 7 Commercial Details And Performance Normal Applicable To No No Not Allowed Statement Of Annexure-1. All Bidders 8 Have You Quoted For Optional Accessories, Normal Applicable To No No Not Allowed Spares, Amc Etc, If Applicable And As Per All Bidders The Requirement Of Bid Document? Commercial-Compliance S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 For: Destination. Normal Applicable To Yes Yes Not Allowed All Bidders 2 Please Enter The Percentage Of Local Normal Applicable To Yes Yes Not Allowed Content In The Material Being OffEred. All Bidders Please Enter 0 For Fully Imported Items, And 100 For Fully Indigenous Items. The Deï¬Nition And Calculation Of Local Content Shall Be In Accordance With The Make In India Policy As Incorporated In The Tender Conditions. 3 Please Enter The Percentage Of Local Normal Applicable To No Yes Allowed Content In The Material Being OffEred. All Bidders (Optional) Please Enter 0 For Fully Imported Items, And 100 For Fully Indigenous Items. The Deï¬Nition And Calculation Of Local Content Shall Be In Accordance With The Make In India Policy As Incorporated In The Tender Conditions. General Instructions S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 Guarantee/Warranty- Equipment/Machine Normal Applicable To No No Not Allowed Should Be Guaranteed Against Any Defects All Bidders For A Minimum Period Of 24 Months From The Date Of Commissioning And Proving Out. Other Conditions S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 Inspection By Tpi As Per Point No 9.0 Of Normal Applicable To No No Not Allowed Section-V. All Bidders 2 Training- As Per Point No 10 Of Section-V. Normal Applicable To Yes Yes Not Allowed All Bidders Page 5 Of 9 Run Date/Time: 09/04/2025 13:40:06Stores/N F Rly Tender Document Tender No 60255001 Closing Date/Time 12/05/2025 14:30 3 Printed Literature On Equipment And Normal Applicable To Yes Yes Not Allowed Necessary Operating Maintenance Manual All Bidders And Electric Circuit Diagram If Any Should Be Uploaded Along With The Quotation In Compliance To Point No. 4 Of Section-V. 4 Tenderer Must Mention Make/Brand. Normal Applicable To Yes Yes Not Allowed All Bidders 5 Mse Sources, Who Are Interested For Normal Applicable To Yes Yes Not Allowed Availing Beneï¬Ts Under Mse Act All Bidders Mentioned In The Notiï¬Cation Of Ministry Of Msme, Should Upload Valid Document Maintained Under Mse Act Such As Udyam Registration Certiï¬Cate Only. No Other Document Will Be Entertained For Mse Beneï¬T Except Udyam Registration Certiï¬Cate. Otherwise, Claim For Beneï¬Ts Under Mse Act May Not Be Entertained. An Agent Or Authorized Dealer Of Manufacture Will Not Get Any Mse Beneï¬T Like Emd Exemption As Per Public Procurement Policy Of Mses Order. 6 Approval Of Ga Drawing , Commissioning Normal Applicable To Yes Yes Not Allowed As Per Point No 11 Of Section-V. All Bidders Page 6 Of 9 Run Date/Time: 09/04/2025 13:40:06Stores/N F Rly Tender Document Tender No 60255001 Closing Date/Time 12/05/2025 14:30 7 Security Deposit: Normal Applicable To Yes Yes Not Allowed 1. The Successful Tenderers Shall, Within All Bidders 21 Days After Written Notice Of Acceptance Of Tender Has Been Posted To Him, Deposit Security Deposit A Sum Equal To: (A) 5% Of Contract Value Subject To Maximum Of Rs 50 Lakh For Contracts Above Rs 25 Lakh And Up To Rs 50 Crore. (B) Rs 1 Cr Or As ϬXed By Railway Authorities In Tender Document For Contract Value Above Rs 50 Crore, As Security For Satisfactory Fulï¬Llment Of The Contract Unless Otherwise Sd Waival Is Specifically Mentioned In Tender/Loa. 2. The Security Money Can Be Deposited In Any Of The Following Forms: 2.1 Deposit Receipts, Pay Orders, Demand Drafts, Guarantee Bonds Issued By Nationalized Or Scheduled Commercial Banks, Bonds Of Indian Railway Finance Corporation And Krcl Bonds, Government Securities And Deposit Receipts In The Post Oï¬Ƒce Saving Banks. The Guarantee Bonds/Bank Guarantee Should Be Submitted In The Prescribed Form As Per Annexure-5. 2.2 Payment Of Security Money In The Form Of Pay Order/Demand Draft Shall Be Made In Favour Of Pfa, North East Frontier Railway Payable At Maligaon. 2.3 Security Deposit Shall Remain Valid For A Minimum Period Of 60 Days Beyond The Date Of Completion Of All Contractual Obligations Of Supplier. 3 The Security Deposit (Sd) Shall Be Taken From All Vendors Subject To Following Exemptions: A. Other Railways And Government Departments. B. Indian Ordinance Factories. C. Psus Owned By Ministry Of Railways And Psus For The Group Of Items That Are Manufactured By Them. D. In Tenders Issued Against Pac, Oem In Whose Favour Pac Has Been Issued Shall Be Exempted From Submitting Sd. Kvic And Acash Shall Be Exempted From Sd For Items Supplied By Them. E. Vendors Registered With Railways For The Trade Group Of The Item Tendered Shall Be Exempted From Sd For Orders Valued Upto Their Monitory Limit Of Registration. F. Vendors Appearing On The Approved Vendor Lists Of Rdso/Pus/Core, Subject To Approval Status Being Valid On The Date Of Tender Closing. G. Vendors Registered With Railways For Supply Of Medicine, Medical Equipments And Consumables Shall Be Exempted From Submission From Sd For These Items. Note: Apart From Claiming Damages From Vendors, In Case Of Failure To Comply With The Contractual Obligations, Railways Shall Record Poor Performance Of The Vendors For Taking Suitable Penal Action As Per Extant Instructions. 8 Successful Bidder To Get Ga Drawings Normal Applicable To Yes Yes Not Allowed Approved By Consignee Within 45 Days Of All Bidders Issue Of Po As Per Point No. 11 Of Section- V. Page 7 Of 9 Run Date/Time: 09/04/2025 13:40:06Stores/N F Rly Tender Document Tender No 60255001 Closing Date/Time 12/05/2025 14:30 9 This Tender Complies With Public Normal Applicable To Yes Yes Not Allowed Procurement Policy (Preference To Make In All Bidders India) Order No P-45021/2/2017-Pp (Be-Ii) 2019 Dated 16/09/2020 Of Ministry Of Commerce. 10 Consumables As Per Clause 6 Of Section-V Normal Applicable To Yes Yes Not Allowed With Breakup Of Individual Items As All Bidders Applicable Will Not Be Part Of Commercial Evaluation. Special Conditions S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 Total Value Of The OffEr Will Be Calculated Normal Applicable To No No Not Allowed Based On: All Bidders I) The Cost Of The Basic Plant As Per Scope Of Supply. Ii) Cost Of The Concomitant Accessories Including Any Other Accessory For Making The Machine Fully Functional, According To Tender Specifications. Iii) Cost Of Turnkey Charges Viz. Foundation, Installation, Testing, Commissioning And Proving Out Etc. Iv) Applicable Duties And Taxes, Insurance, Freight, Etc. V) Cost Of Preventive Maintenance Inclusive Of Spares, Material And Labour Cost During 1St & 2Nd Year Of Warranty Period. Vi) Cost Of Comprehensive Amc For ϬVe Years After The Warranty As Per Clause 17 Of Section-V. Technical-Compliances S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 Bidders Must Submit Their Technical Bids Normal Applicable To Yes Yes Not Allowed As Per Annexure-A Of Section-Vi. All Bidders Tenderers Are Required To Submit Complete Details Including Values, Write- Up, Drawings, Sketch, Brochure Etc, As Per Requirement Speciï¬Ed In Respective Clauses Mentioned Therein. In Case Of Incomplete/Sketchy Information, The Technical OffEr Being Incomplete Is Liable To Be Rejected. Tenderers Should Clearly Indicate Compliance. Undertakings S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading Page 8 Of 9 Run Date/Time: 09/04/2025 13:40:06Stores/N F Rly Tender Document Tender No 60255001 Closing Date/Time 12/05/2025 14:30 1 Bid Securing Declaration To Be Signed By Normal Applicable To No No Not Allowed Bidders Availing Exemption From All Bidders Submission Of E.M.D. I/We Certify That My/Our OffEr Is Eligible For Exemption From Submission Of Bid Security /Earnest Money Deposit, In Terms Of The Tender Conditions. In Case My/Our Claim To Exemption From Submission Of Bid Security/Earnest Money Deposit Is Not Found Valid As Terms Of The Tender, I/We Understand And Accept That Railways Has Unquestionable Right To Summarily Reject My Bid And My OffEr Shall Not Be Considered For Ordering. Further, I/We Hereby Understand And Accept That If I/We Withdraw Or Modify My/Our Bids During The Period Of Validity, Or If I/We Are Awarded The Contract And On Being Called Upon To Submit The Performance Security/Security Deposit, Fail To Submit The Performance Security/Security Deposit Before The Deadline Deï¬Ned In The Request For Bid Document/Notice Inviting Tender, I/We Shall Be Debarred From Exemption Of Submitting Bid Security/Earnest Money Deposit And Performance Security/ Security Deposit For A Period Of 6(Six) Months, From The Date I/We Are Declared Disqualiï¬Ed From Exemption From Submission Of Emd/Sd, For All Tenders For Procurement Of Goods Issued By Any Unit Of Indian Railways Published During This Period. 2 I/We Also Conï¬Rm That Rates And Other Normal Applicable To No No Not Allowed ϬNancial Terms Quoted In Relevant All Bidders Columns Of ϬNancial Bid Will Only Be Applicable For Acceptance. Such Terms Quoted Anywhere Else Shall Not Be Considered For Inter-Se Evaluation. 6. Documents Attached With Tender S.No. Document Name Document Description 1 5339654.Pdf Instructions To Tenderers 2 5344116.Pdf Annexure 1&2, Bid Document, Special Conditions 3 5339658.Pdf Irs Conditions Of Contract 2022 The Tenderers In Their Bid Shall Indicate The Details Of Their Gst Jurisdictional Assessing Officers (Designation, Address & Email Id). In Case Of A Contract Award, A Copy Of Purchase Order Shall Be Immediately Forwarded By Purchaser To The Gst Jurisdictional Assessing Officer Mentioned In Tenderers Bid This Tender Complies With Public Procurement Policy (Make In India) Order 2017, Dated 15/06/2017, Issued By Department Of Industrial Promotion And Policy, Ministry Of Commerce, Circulated Vide Railway Board Letter No. 2015/Rs(G)/779/5 Dated 03/08/2017 And 27/12/2017 And Amendments/ Revisions Thereof. As A Tender Inviting Authority, The Undersigned Has Ensured That The Issue Of This Tender Does Not Violate Provisions Of Gfr Regarding Procurement Through Gem. Digitally Signed By Dy.Cmm/Dsl ( Jayanta Kumar Choudhury ) Page 9 Of 9 Run Date/Time: 09/04/2025 13:40:06 , Consumables As Per Clause 6 Of Section-V With Breakup Of Individual Items As Applicable. [ W Arranty Period: 24 Months After The Date Of Delivery ] ]
