Request For Proposal For Engagement Of Agencies For Conducting State-Wide National & International Marathons, Khordha-Odisha

request for proposal for Engagement of Agencies For Conducting State-wide National & International Marathons- 1 Full MarathonVENUE CONSTRUCTION:MAIN STAGE AREA 2 Venue Permission 3 Police, Fire, PPL, IPRS, Novex, Route, Traffice Permission 4 Scaffolding for backdrop - Backside of the Stage 5 Stage - Holding Area With Dark Gray Carpet40ft x 20ft x 6ft(H) 6 Steps with carpet metal railing on the both sides 7 Sound console platform With Steps Grey carper and black masking on skirting24 Ft x 16 Ft x 2 Ft 8 Console Masking24 Ft x 6ft x 2ft(H) - front Sides8 ft x 6 ft x 2 Nos - Sides 9 Green rooms octonorm with 2 table, 2 plug Points, Lights and Fans With Top Cover3m x 3m 10 Mirror With Lights in the Green Room 11 Winner Podium - Photo Opt 12 Camera rizer with carpet & Steps 8 Ft x 8 Ft x 4Ft(H) with 4 side Black Frame masking 13 Mojjo Barricade for stage to VIP enclosure750 Rft 14 Plastic Chair With White Cover 15 VIP ZONE REQUIREMENTS 16 Platform for VIP Area64ft x 16ft x 4 inches (H) 17 Pagoda for VIP with 4 side closer16ft x 16ft 18 AC inside the Pagoda 5 Tons - AC in each pagoda 19 Tables for Buffet in the VIP Pagoda 20 Round Tables with Black/White Cover 21 Dunlop Chairs with Black/white spandex Covers 22 Table Flower 23 Glass For VIPs 24 Acrylic Coasters 25 TABLE (A) – SERVERS AND SYSTEMS 26 Pagoda with 3 side closer 14 For food & 6 for Tea/Coffee16ft x 16ft 27 China Tent With 3 Side Cover for Water Counter 10ft x 10ft 28 Tables for refreshment counters with White covers4 Ft tables 29 Cycle barricade for line management - F&B, Medal, Entry1050 Rft 30 Kitchen Masking 1000 SQFT 31 Used Carpet for the Pagoda200ft x 16ft 32 MEDICAL ZONE REQUIREMENTS 33 Pagoda for medical room without platform16 ft x 16 ft 34 Carpet 16 ft x 16 ft 35 Fans 36 Beds inside medical room 37 Mattress & Pillow 38 First aid kit 39 Pain relief sprays 40 Ice Box 41 Ice packs 42 BAGGAGE DROP COUNTER 43 Octornum with lights, Capret & Top Cover 35mtr x 6mtr 44 Rack shelf for baggage counter 45 Tables for baggage counter 46 Rail Barricading200 rft 47 Baggage Tag with perforated sheet 48 SECURITY CHECK POINT REQUIREMENTS 49 Frisking booth for ladies at security check point1mtr x 1mtr 50 START / FINISH AREA REQUIREMENTS 51 Carpet for Start & Finish Area150 Ft x 10 Ft 52 MEDAL COUNTERS 53 Tables with Black cloth 54 Stamps 55 Stamp Pads 56 Cycle Barricading with Black Painted 800 Rft 57 FLAGOFF STAGE 58 Flag Off Stage With Dark Grey Carpet32ft x 12ft x 4ft(H) 59 Batten LED Light on Flag - off Stage 60 Palmet for Batten Lights30ft x 4inches 61 GENERAL LIGHTING & ELECTRICALS 62 LED Metal lights for all area 63 Electrician and wiring 64 Scaffolding with Black Paintedfor lights and Support 65 Plug Points - overall 66 MCB Box 67 TECHNICALS:SOUND 68 PA for 25000 pax inside the venue 20 Top, 12 Base, 10 DelayFly Sound on Trust 69 Headset Mic 70 Cordless 71 Basic PA for Flag Off with 3 cordless 4 top 2 base 72 Sound Permission 73 LED Lights 74 Golpost Trust For Light with water support 75 Sound Hanging trust with support 76 LED Parcan on stage & Start/finish Gate 77 warm Parcan 78 Blinders 79 Sharpy 80 POWER 81 Power for General Lights, Plug Point & Kitchen & VIP Toilet - 12 Hours 82 Power for Lights & Sound - 12 Hours 83 Power for AC - 12 Hours 84 Backup 85 PWD 86 Setup Day power - 12 hours for 2 days 1 day 1 Genrator 87 PWD for 2 days 88 TOILET 89 Chemical Loo with Cleaner(start) 90 Cleaner on Route& Transportion 91 Water Tankerfor Chemical Loo 92 VIP Toilets Vans 93 Air Fresher 94 Toilet Masking 1000 SQFT 95 OTHER REQUIREMENT 96 Flower Bouquet 97 Printer with A4 size paper box 98 TRANSPORTATION 99 Overall for venue construction 100 Technicals 101 Fabrication 102 BRANDING:MAIN STAGE 103 Led Wall40ft x 16ft 104 Stage Skirting - Front 40ft x 6ft 105 Stage Skirting - Sides 20ft x 6ft 106 VIP Pagoda Backdrop8ft x 6ft 107 START-FINISH GATE 108 Flag off Stage Backdrop 32ft x 12ft 109 Flag off Stage Skirting - Front 24ft x 4ft 110 Flag off Stage Skirting - Sides 12ft x 4ft 111 Start & Finish Gate26ft x 3ft(4 Side) x 18ft 112 Front & Back Branding wall of the Start & finish Gate L shape - Box Branding 2ft(L) x 2ft(W) x 6ft(H) 113 Runner board6ft x 3ft 114 Sandwich Board 6ft x 3ft 115 Entrance Erch Gate - Top 20ft x 3ft x 4 side 116 Entrance Erch Gate - Pillar12ft x 3ft x 4 side 117 SIGNAGES 118 Way To Toilets4ft x 8ft 119 Male Toilet 4ft x 8ft 120 Female Toilet 4ft x 8ft 121 Way to Flag off Gate4ft x 8ft 122 Way to Medal Counter4ft x 8ft 123 Way to Security Checking Area4ft x 8ft 124 Way to Parking Area4ft x 8ft 125 Way to Entrance 4ft x 8ft 126 Way to Medical Zone4ft x 8ft 127 Arrows4ft x 8ft 128 OTHER BRANDING 129 Partner Backdrop/wall Boundary8ft x 8ft 130 Table With Table Branding4ft x 2ft 131 Photo Opp with Prop4ft x 8ft 132 Medal Counter 50ft x 10ft 133 Medal Counter Table 50ft x 2.5ft 134 Cue CardA5 Size 135 3D Letter Cut 136 Registration Area8ft x 8ft 137 Registration Table - Front 8ft x 2.5Ft 138 Registration Table - Side 2 ft x 2.5ft 139 Route Map 8ft x 8ft 140 VINYL WITH 5MM SUNBOARD 141 Food Counter 2ft x1ft 142 Tea/Coffe Counter 2ft x1ft 143 VIP Zone 2ft x1ft 144 Water Counter 2ft x1ft 145 In & Out Singage8inches x 8inches 146 Client Branding 16ft x 6ft 147 Winner Podium Branding on Stage 10ft x 3ft 148 Cheque 4ft x 2ft 149 Numbering for the Baggage Racks 1 to 20 with ILU6inches x 6 inches 150 ON-ROUTE SIGNAGES 151 Road Signages3ft x 6ft 152 KM Signages3ft x 6ft 153 Branding on Cycle Barricading 3ft x 2ft 154 EXPO DAY REQUIREMENT 155 Expo Backdrop40ft x 8ft 156 On Spot registration8ft x8ft 157 Do & Donts8ft x8ft 158 Route Map8ft x8ft 159 Pacer Wall8ft x8ft 160 Photo op 4ft x 8ft 161 Signage 4ft x 8ft 162 MANPOWER 163 Water Counter12 Hours Shift 164 Managing baggage counter12 Hours Shift 165 Food Counter 12 Hours Shift 166 Backstage12 Hours Shift 167 Medal Counters 12 Hours Shift 168 Medical zone12 Hours Shift 169 Start Finish Gate 12 Hours Shift 170 Finish Ribin at the Finish Gate12 Hours Shift 171 Supervisors12 Hours - 4 Male & 4 Female 172 Expo Promoter20 on Event Area & 15 on-route 173 Dhol Artist 174 COMMUNICATION DEVICES 175 Walkies For Security 176 Walkies for others24 hours 177 Walky attendant 178 SECURITY 179 Setup Day - Male Guards12 Hours Shift 180 Entrance Gate - Male & Female Guards12 Hours Shift 181 VIP Area - Male Guards12 Hours Shift 182 Baggage Counter 12 Hours Shift 183 Food Area - Male Guards 12 Hours Shift 184 Food Area - Female Guards 12 Hours Shift 185 Male Bouncers - Male Bouncers12 Hours Shift 186 Stage Area Bouncers - Male Bouncers12 Hours Shift 187 Green Room - Male & Female Guards12 Hours Shift 188 Route - Water Counter - Male Guards12 Hours Shift 189 Parking Management with 1 Supervisor 12 Hours Shift 190 Traffic Marshal 12 Hours Shift 191 DFMD 192 HHMD 193 SAFETY 194 Fire Marshals 12 Hours Shift 195 Fire Extingusher Co212 Hours Shift 196 Fire Engine and Ambulance with doc12 Hours Shift 197 Fire Extingusher Co2 with Marshal on Setup12 Hours Shift 198 Houskeeping 199 PRESS CONFERENCE 200 Set & Design6 x 2.5 201 Registration back drop with printing10 x 3 x 2 202 Registration table with Printing20 x 12 x 1 203 Entrance archas per Design - Box type 20 x 10 204 Stage with Carpet / Flex10 x 4 205 Designer Back drop with Printing 10 x 10 206 Back drop side wall with printing 207 Side Masking6 x 3 208 Podium 209 Standees 210 LIGHT 211 Parcans 212 Led par 213 Moving head 214 Follow spot 215 Dimmer pack 216 Light Stands 217 Light Technician 218 SOUND 219 Sound For 100 Pax 220 Lapel mic 221 Cordless mic 222 Podium mic 223 Sound Mixer 224 Sound Technician 225 Cabling 226 AV / OTHERS 227 Seamless Switcher 228 LED Wall - 16 x 10 ft 229 Photographer 230 Videographer 231 Genset (62.5kv for light & 125kv for sound & av) with Permission 232 CCTV 233 WiFI 234 Photo/Videographer5 cam setup 235 Merchandise - Bag, T shirt, Medal25000 Pax 236 Food and organic cutlery for 400025000 Pax 237 Timing Technologies25000 Pax 238 Expo management & Distribution25000 Pax 239 Courier 240 5 Bill Board - Subject to location 241 CREATIVES 242 Social Media 243 Misc. 244 Route Management25000 Pax 245 TBL 246 On Ground Promotion

Sr No	CorrigendumDate	Corrigendum	CorrigendumType	NewSubmissionDate
1	09-04-2025	Corrigendum 1	Technical Bid	15-04-2025
2	15-04-2025	Corrigendum 2	Date	18-04-2025
3	19-04-2025	Corrigendum3	Date	25-04-2025

INR 10000 /-

INR 500000.0 /-

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