E- Tender Document For hiring Agency For Event Management Activities And Decoration. Of Indian Institute Of Teacher Education-1 Providing material and labour for fixing the MS pillars less dome with necessary steel structure and required foundation with top and bottom covering with SRF fabric (water proof and Fire Retardant) and side covering and back covering with back drop with approved quality fresh cloths with height 23’ to 35’ feet as directed which is measured as flat and not in slop in dimension with all labours and materials as directed by the Engineer-in-charge etc. complete. Including dismantling the same after completion of the event including all transportation, carriage, lead, lift, etc. complete Convocation Ceremony Area 1 : 80x 250 2 Providing material and labour for fixing pipe Mandap structure with flate covered with framing wall white cloth ceiling has to be provided below the covers. Including dismantling the same after completion of the event including all transportation, carriage, lead, lift, etc. complete Kitchen & Dining Area : 4500 Sq.ft VIP Dining Area :- 3600 Sq ft 3 Providing Material & labour for Stage with carpet & Backdrop with necessary framing work of average height 0.40 m upto 4.5m & the height of the stage shall be from 0.40 m to 4.5 mtr in height.. with providing necessary steps both sides of stage.Including Fire Retardant Paint on Stage plywood. Comfort Monitors of LCD 42 - 2 Nos. Hire Charges including dismantling the same after completion of the event, including all transportation, carriage, lead, lift, etc complete as directed by engineer-in charge, Including dismantling the same after completion of the event including all transportation, carriage, lead, lift, etc. complete Main Stage - 60x 32LED 60x 04Media : 12x 8, & 8*8, Sound Towers : 8x 4 - 4 Nos 4 Providing Material & labour for High resolution (p2.9)LED Screen (40 x 12) with necessary framing work, Stand / Stage of height as required, including all necessary electrical connections, cable, switches, safety switches, AV Modules etc on Hire Charges including dismantling the same after completion of the event, including all transportation, carriage, lead, lift, etc complete as directed by engineer-in charge.Including dismantling the same after completion of the event including all transportation, carriage, lead, lift, etc. complete 5 Providing Material & labour for High resolution LED Wall (12 x 8) with necessary framing work, Stand / Stage of height as required, including all necessary electrical connections, cable, switches, safety switches, AV Modules etc on Hire Charges including dismantling the same after completion of the event, including all transportation, carriage, lead, lift, etc complete as directed by engineer-incharge. 6 Providing Material & labour for malti color Searies light with necessary Fixture, Stand of height as required, including all necessary electrical connections, cable, switches, safety switches, etc on Hire Charges including dismantling the same after completion of the event, including all transportation, carriage, lead, lift, etc complete as directed by engineer-in charge. ( lighting on building and garden) approximate (500*3) 7 Providing Material & labour for face lights on stage on T truss stand with necessary Fixture, Stand of height as required, including all necessary electrical connections, cable, switches, safety switches, etc on Hire Charges including dismantling the same after completion of the event, including all transportation, carriage, lead, lift, etc complete as directed by engineer-in charge. (warm white LED lights set on Stage) 8 Providing Material & labour for malti color par light with necessary Fixture, Stand of height as required, including all necessary electrical connections, cable, switches, safety switches, etc on Hire Charges including dismantling the same after completion of the event, including all transportation, carriage, lead, lift, etc complete as directed by engineer-in charge. 9 Providing Material & labour for Metal LED lamps with necessary Fixture, Stand of height as required, including all necessary electrical connections, cable, switches, safety switches, etc on Hire Charges including dismantling the same after completion of the event, including all transportation, carriage, lead, lift, etc complete as directed by engineer-in charge. 10 Providing Material & labour for Ceiling Fans with necessary Fixture, Stand of height as required, including all necessary electrical connections, cable, switches, safety switches, etc on Hire Charges including dismantling the same after completion of the event, including all transportation, carriage, lead, lift, etc complete as directed by engineer-in charge. 11 Providing Material & labour for Good quality Sound System for Public Addressable with necessary Fixture, Stand of height as required, including all necessary electrical connections, cable, switches, Mikes, safety switches, Modules/Mixtures, controllers etc on Hire Charges including dismantling the same after completion of the event, including all transportation, carriage, lead, lift, etc complete as directed by engineer-in charge. 12 Providing Material & labour for outer periphery Sound System for Public Addressable with necessary Fixture, Stand of height as required, including all necessary electrical connections, cable, switches, Mikes, safety switches, Modules/Mixtures, controllers etc on Hire Charges including dismantling the same after completion of the event, including all transportation, carriage, lead, lift, etc complete as directed by engineer-in charge. 13 Providing Material & labour for Barricades with necessary q manager of average height 1000 mm, on Hire Charges including dismantling the same after completion of the event, including all transportation, carriage, lead, lift, etc complete as directed by engineer-in charge. 14 Providing Material & labour for Decorative Partition consist of wooden frame work made from bamboos & Bullies with neat washed white cloth as per instructed by Organiser. 8ft Ht 15 Providing Material & labour for Decorative Entry/Exit gates of flat banner of height and width as required, including fixing Flex and installation on Hire Charges including dismantling the same after completion of the event, including all transportation, carriage, lead, lift, etc complete as directed by engineer-in charge. (20*3*15ft) 16 Providing Material & labour for erecting Mobile Toilet (Ladies + Gents) Chemical Toilet as required on Hire Charges including dismantling the same after completion of the event, including all transportation, carriage, lead, lift, etc complete as directed by engineer-in charge. 17 Providing Material & labour for arranging Fresh and good quolity cleane White PVC Chairs with arms good conditions as specified by engineer in charge on Hire Charges including removing the same after completion of the event, including all transportation, carriage, lead, lift, etc complete as directed by engineer-in charge. 18 Providing Material & labour for arranging Banquet Chairs with Cover of good conditions of color as specified by engineer in charge on Hire Charges including removing the same after completion of the event, including all transportation, carriage, lead, lift, etc complete as directed by engineer-in charge. 19 Providing Material & labour for arranging Leather Sofa Set of Clean and good conditions of color as specified by engineer in charge (2 setaed, 1 seated) on Hire Charges including removing the same after completion of the event, including all transportation, carriage, lead, lift, etc complete as directed by engineer-in charge. 20 Providing Material & labour for arranging RoundTable set of Clean and good conditions with white Cloth top cover and frills as specified by engineer in charge of required height on Hire Charges including removing the same after completion of the event, including all transportation, carriage, lead, lift, etc complete as directed by engineer-in charge. 21 Providing Material & labour for arranging CounterTable set of Clean and good conditions with white fabric top cover and frills as specified by engineer in charge of required height on Hire Charges including removing the same after completion of the event, including all transportation, carriage, lead, lift, etc complete as directed by engineer-in charge. 22 Providing Material & labour for DG Sets of 125 KVA with Diesel lwith necessary Panels, Fixture, Stand of height as required, including all necessary electrical connections, cable, switches, safety switches, Fuels/lubricants, attendant etc on Hire Charges including dismantling the same after completion of the event, including all transportation, carriage, lead, lift, etc complete as directed by engineer-in charge. 23 Providing Material & labour for arranging natural Flower decoration of Clean and good conditions of color as specified by engineer in charge fixing at required height, including all transportation, carriage, lead, lift, etc complete as directed by engineer-in charge. 24 Providing Material & labour for arranging Red Carpet of Clean and good conditions of color as specified by engineer in charge on Hire Charges including removing the same after completion of the event, including all transportation, carriage, lead, lift, etc complete as directed by engineer-in charge. 25 Providing Material & labour for Pedestal Fans with necessary Fixture, Stand of height as required, including all necessary electrical connections, cable, switches, safety switches, etc on Hire Charges including dismantling the same after completion of the event, including all transportation, carriage, lead, lift, etc complete as directed by engineer-in charge. 26 Providing Material & labour for CCTV camera Unit with necessary Fixture, Stand of height full hd camera with night vision and 30 mtr range Minimum 16 cameras shall be placed as required, including all necessary electrical connections, cable, switches, safety switches, etc on Hire Charges including dismantling the same after completion of the event, including all transportation, carriage, lead, lift, etc complete as directed by engineer-incharge. including Providing Full Soft Copy in pen drive (2 Copies) for recording(s) of the Event 27 Supplying and providing Air Cooler Big size on hire basis including all necessary electrical connections, cable, switches, safety switches, including all transportation, carriage, lead, lift, etc complete as directed by engineer-in charge. 28 Supplying and providing Roof Top/Split units and Tower AC units ranging from 7.5 TR up to 30 TR as per the requirement of the area including all necessary electrical connections, cable, switches, safety switches, including all transportation, carriage, lead, lift, etc complete as directed by engineer-in charge. - For Main Stage 29 Providing Material, Labour and equipments for Making VVIP Lounge/green room with meeting area of Size 50 Sq.mtr at location as per engineer-in-charge. The lounge Consist of Air-condition room with one Refrigerator filled with drinks and eatables. The lounge shall be fully equipped with sofa set, bed, & Tea Coffee vending machine with attached chemical toilet, Good Writhing Table and Chair. 30 Providing Material & labour for arranging Special Centre Table for diasGlass top centre table size 1 mtr X 1/2 mtr as per design approved of Clean and good conditions on Hire Charges including removing the same after completion of the event, including all transportation, carriage, lead, lift, etc complete as directed by engineer-in charge. 31 Providing Material & labour for arranging Single Sitter Chair for dias of high density u foam as per design approved of Clean and good conditions of color as specified by engineer in charge on Hire Charges including removing the same after completion of the event, including all transportation, carriage, lead, lift, etc complete as directed by engineer-in charge. 32 Providing Material & labour for arranging Wooden Podium for Dias as per design approved of Clean and good conditions of color as specified by engineer in charge on Hire Charges including good condition podium mike for addressing and removing the same after completion of the event, including all transportation, carriage, lead, lift, etc complete as directed by engineer-in charge. 33 Providing Material & labour for camel pvc carpeting work for Flooring on Hire Charges including dismantling the same after completion of the event, including all transportation, carriage, lead, lift, etc complete as directed by engineer-incharge. 34 Dome Cover Front & back side: Front should be full covered with thick colour clothagronet / jute & hanger back should be covered leaving ventilation and red colour cloth clearly marked with Emergency exit. Glass Doors for Entry / ExitInner Ceiling & side walls: Seamless, stainless pure white new cloth ceiling 35 Octanorm Cabins: (Modular Cell Structure)Providing and Erecting Octanorm Cabins with modular aluminium extrusionsections with pre-laminated Bakelite: double sided High Pressure Laminates (HPL) Sheet suitably fixed and braced. 36 Dustbins – decorative and covered with flap having capacity 20 lit. 37 Poles for flags fixing and mounting halogen lights, etc.: Providing, erecting and fixing Decorative flags in good quality satin/silk cloth fixed on 2dia. M.S. Pipe poles newly painted having. 20 ft. height. 38 Plug Points: 5 Amp/15 Amp Plug Points: Providing and fixing temporary point with 5 Amp/15 Amp Plug with switch with modular Box power connection complete as directed. 39 Inaugural Setup: Providing and arranging, Flowers Bouquets hihger side Quolity for inaugural function shall be arranged and provided about 4 hours prior to the inauguration. 40 Providing and installing CO2 gas type ISI marked FireExtinguisers- 20 Nos, Sand Buckets, Fire Stand & Water Barel 41 Providing making and arranging standy, pylon, box gate frem, banner, podium masking, signages, backdrop, and other branding on ms pipe with color flax printing and making as specified by encharge on hire charges including removing the same after complition of the event including all transportation, carriage, lead, lift, etc complete as directed by incharge. 42 Providing making and arranging Plastic Moulded VVIP Chair with decorative Cushioned (supreme black or equivalant ISI) thick body. 43 Professional photography for 4 to 6 hours of photography work, digital output in pendrive (with DSLR/mirrorless fullframe camera, with wide two telephoto zoom lence) 44 Professional Videography for 4 to 6 hours of videography work, with LIVE HD setup/facebook/Yutube. 3- video cameraset up, Live HD Video Mixer, Cabling, Preview monitor, gimbel & switcher, Broadcasting software, seamless streaming software, laptop. providing and handling with men power and tecnician with all set up as specified by encharge on hire charges including removing the same after complition of the event including all transportation, carriage, lead, lift, etc complete as directed by incharge. (digital output in pendrive providng to IITE) 45 Providing professional Drone Shooting for 3 to 4 hours
