tender for Tender For Selection Of A Professional Organization For Organisation Of Arogya Mela 2025 Financial Bid BOQ 1(Part - A) Sl. No. Item Description 1 (1) Inaugural and Valedictory Session & Seminar Hall/Dome 2 Water Proof Dome with Wooden Floor covered by synthetic green carpet decorated with frill, flex and potted plants 3 Entrance gate with Banner 4 Well Decorated Stage (36X24X3ft) with LED P3.0 with Digtal Watch out server and all audio visual equipment needed for programme conduction Dall digital/LED backdrop(32 X16ft) Sofa Set for 16 members (2x2), Tables (as required) Dias-1, Lord Dhanvantari Photo, Flower pot, candle stand etc. 5 Entrance signage (12x8 ft) designer flex Entrance Arch at gate Entry (14X12-WXH) and 3D cut out for Area name description 6 Chairs with cover for visitors 7 PA- 4 JBL Tops, 4 Bases, 4 Audio Monitors, 4 Cordless handheld, 2 Podium Mic, 24 channel Mixer, 2 Delay Topsand AV system, 2- LCD for delay output (54”) With recording 8 Sofa set(for 40 person seating) with white cover &Centre table in front as per required 9 Side closing panels & wings with flexesn mounting as per stage deign n size 10 Back stage area creation for Program synchronizing team 11 (2) ExhibitionArea 12 Water Proof CANOPIES/Truss with wooden floor covered by synthetic green carpet decorated with frill, flex and potted plants (WIDTH X DEPTH) 13 Octonorm stalls with name & no. (Fascia) Including 1-table (6ft X 2.5ft X 3ft with white frill), 3-chairs, 2 racks Steel 6X3 with 4 partition & 04 Water Camper (per day 01) 14 Entrance signage (MAP) (10 x 6 ft) 15 Help and control desk with PA system 16 ExhibitionKit (including slip pad, pin, tape, pen, two side tape roll, stapler etc) 17 (3) Mela Office/Reception/Control Room 18 White Trush Tentage/Canopy (Water Proof) with Wooden Floor covered by synthetic green carpet, decorated with frill, flex and potted plants 19 Help and control desk with PA system 20 Registrationcumhelpdeskcounterfor VIPs, media, sponsorsetc. 21 Departmentalregistrationcounter 22 Furniture :- table-10, chairs-40, lockable almirah -2, Electronic Equipment’s :- internet ready computer with printer and net photocopier, scanner, Other :- Anti mosquito, room freshener and fire fighter. 23 20 CCTV live recording with screen 24 Resting Lounge 20X20, white Tentage (water Proof Trush/Canopy) with covered by synthetic green carpet, decorated with frill flex and potted plants, with furniture, 25 chairs & Round table in centre etc. 25 Cuboidal 6 mm LED Branding panels (outdoor unit which gets visible in day light) each unit having a set of four walls of size 4X8 & masked flexed design framed panel on all four fronts around the LED wall with required processors & programming accessories which should help us to showcase our services n products to all the roamers around the Mela Ground & Dynamically mode of presenting the content 26 Centre Atrium, highlights the Theme of Mela & Ayurved with its panchtatvam theme at Banswara Haveli. (Area 20X20) 27 (4) Green House 28 Green House (Covered with Green Net) covered by synthetic green carpet, Visitors chairs-10, table-10 29 (5) VIP Lounge 30 White Trush Tentage/Canopy (Water Proof) with Wooden Floor covered by synthetic green carpet, decorated with frill, flex and potted plants 31 VIP Lounge arrangement – Sofaset (for 20 member), 4 center table, AC, Mattresses, toilet facility, Pantryetc. as per direction. Tissue Paper, Napkins, Towel, Hand wash.Anti mosquito, room freshener and fire fighter. 32 Tea/Coffee biscuit, water bottle arrangement for 200 person /day in Special Crockeryfor VIP lounge and As per direction 33 (6) Yoga Hall 34 WhiteTrush Tentage/Canopy (Water Proof) covered by synthetic green carpet, decorated with frill, flex and potted plants 35 Well Decorated Stage (30X20X3ft) with backdrop (20 X15), mattress, chair-50, 2 SBL Tops 36 (7)Specialty Clinics 37 White Trush Tentage/Canopy (Water Proof) with wooden floor, covered by synthetic green carpet, decorated with frill, flex and potted plants 38 Octonorm Clinics with name & no. (Fascia) Including 1-octonorm table, 1- patient examine table (6ft X 2.5ft X 3ft), 2-doctor’s chair, 1-patient stool, 2-visitor chair, 2- bench, 1-wash basin, 1 dustbin, 2-spot light, 1-power plug, water camper with non plastic disposable glass for each clinic. 39 (8) Cafeteria 40 White Trush Tentage/Canopy (Water Proof) with wooden floor covered by synthetic green carpet 41 Furniture - Round table -10, Table 6x2x3ft. - 20(with cover), chairs 60, Dustbin big size 06, wash basins with water facility, water camper & paper glass as per requirement. 42 (9) Open Space area 43 Open Space covered by synthetic green carpet, covering decorated with frill, flex, potted plants and decorative lights 44 2 Canopy (Drinking Water facility for visitors), Drinking R.O. water campers 100 (50x2) with 10 Jugs, 04 volunteers per day arrangement during entire event period for visitors 45 (10) VenueArrangementsandDecoration 46 Welcome GateApprox 15x15ft. (pillar size 4X4 X15ft) at outside of venue map up of “AROGYA MELA-2025” Banner. 47 Welcomehoardingson entrancegate madeup offlexofapproveddesignasperorganizer. Size 10 X 20ft 48 Standywith steel frame both side of the path at passage area 6x3ft and 2 standy for lectures. 49 Logo printed flags of AROGYA MELA-2025 50 Entrancesignage12x8 51 SKYBalloon diameters 20 ftat heightof 150 ft 52 Informationsignage8 ft x4ft 53 Directionsignage3ft x2ft 54 (11) Transport Arrangements 55 Swift Dezire AC for Six days for local transportation of staff, delegates, speakers as per directed by nodal officer (120 Km/day) 27.02.2025 to 04.03.2025 (24 Hours) 56 (12) Other Arrangement 57 Inaugural ceremony arrangement including red ribbon/frill, lamp lighting arrangement with picture of lord Dhanwantri and Rangoli drawing arrangement with flower decoration etc. 58 Closing ceremony arrangement including 500 certificates decorated (Colored). 59 300 Packed lunch per day for four days including standard quality and sufficient quantity (chapatti-4, seasonal vegetable-1, dal, raita, rice, sweet-1, pickle and salad)with 200 ml water bottle 60 Tea/Coffee 1000 per day for 04 days in non-plastic material. 61 VIP High Tea/Lunch standard quality for 50 persons after Inaugural and valedictoryceremonyDt. 01-03-2025 &04-03-2025 62 04 Person per day for Parking arrangement(free of cost for all visitors at described location by organizer) 63 • Bouquet/garland arrangement each day as per direction.• Shawl -20, Safa -20, Bouquet - 20 for day ofInaugural and valedictoryceremony 64 Proper Cleaning lighting arrangement of the venue including exhibition area, event area & inner and outer area. 65 Fire fighter for Entire Event Area as per standard norms 66 Proper general lighting arrangement from entrance to last point area and entireevent area inclusive stand by sound proof generator with Diesel (125KV) - 04 nos or as per need. 67 Arrangement of Photography for entire event (200 Photos of size 5 X7 with album and soft copies) 68 Arrangement of videography by Dron covering entire event (edited 6 Hours in two copy ) with live feedto valedictory session & seminar hall/ Dome for 4 days as per direction 69 File Folder, Pen, Pad (Non Plastic) 70 (01) Accommodation for guest- 4 AC room per day for 5 days with lodging and boarding from28-02-25 (Evening)to 04.03.2025 (Up to After noon)(02) Accommodation for 50 persons in Hotel for 5 days28.02.2025 (Evening) to 04.03.2025 (Up to After noon) 71 For Mela Area :- Washing Material/Sanitization – Phenyle, hand wash, tissues papers, harpic, naphthalene balls. 72 I.D. Card with Printed Ribbon Best quality 73 Badge withlogo (Arogya Mela-2025) 74 (13) Man power 75 Coordinator (perday Mela Time) 76 Volunteers (perday Mela Time) 77 Security guard(per day) 78 Waiter (perday Mela Time) 79 Safai worker (perday)
