Tender For Selection of an Event Management Agency for Shamli Mahotsav 2025 in district Shamli in F.Y. 2024-25 - Venue Preparation 2 Land prepration using labour 3 Halogen/HMI/LED along with cabling on Scaffolds to cover 20000 SQM area 4 Dust Proof Floor Covering for accessible area for Visitors 5 Carpeting across various Open VVIP Spaces, Min. Size 20000 SqFt 6 Toilets - For VVIPs (WC, Urinals & Wash Basins) with running water 7 Toilets - (WC, Urinals & Wash Basins) with running water 8 Housekeeping Team for Backstage, Food Zone & VVIP Zone 9 Ushers for Event Coordination - 10hrs Duty 10 Comprehensive Event Insurance - as required 11 Décor for the arena 12 Infrastructure - Decor & Ambience 13 Thematic Entry Gate for Performing Artists - 3 Dimensional & Branded - 2 Sided, Min. Size 20x15 Sq.Ft. 14 Thematic Entry Gate for VVIP Guests - 3 Dimensional & Branded - 2 Sided, Min. Size 20x15 Sq.Ft. 15 Thematic Entry Gates for Visitors - 2 Dimensional & Branded - 2 Sided, Min. Size 20x15 Sq.Ft. 16 Festival Branding, across the Venue 17 Selfie Points / Installations 18 Venue Flex Branding, Min. Size Sq.Ft. 19 Infrastructure - Main Stage Area 20 German hanger for stage size 80x32x6 ft incl of internal light and Decor 21 Design and Decoration of the Main Stage Structure, facade of the structure, internal side walls, ceilings to be in tandem with german hanger, Min. Size 80 X32X6 Ft 22 Scaffolding and Safe Stage Base with 2 Level Height of 6Ft in front and 8Ft at back side with New Carpet, Min. Size 100x60 Ft 23 Green Rooms on back side of Hangar with Platform, Lounge Furniture, Makeup Stations, appropriate Lighting, F&B Stations, and Washrooms for Males & Females - 24 AV Console with FOH Trussing and High Platform for Media, AV+SFX Console and Camera etc. for 20 Production & Backstage Crew, Min. Size 20x40 ft 25 Double Door Vanity Van for Headliner Celebrities 26 Railing / Barricading for all Seating Zones , Min. Size 3000 RNFT 27 Sofa Seats for VVIP Zone 28 Banquet Chairs - Cushioned 29 Plastic Chairs 30 Infrastructure - Peripheral Services 31 Pagodas with Carpet, 2 Tables, 4 Chairs, facia Branding and Charging Points. (exhibition Stalls), Min. Size 3x3 Mtr 32 Pagodas with Carpet, 4 Tables, 4 Chairs, facia Branding and Charging Points. (Food Stalls), Min. Size 6X3 Mtr 33 Pagodas with Carpet, 6 Tables, 6 Chairs, facia Branding and Charging Points. (Sponsor- display stalls), Min. Size 6x6 Mtr 34 Infrastructure - Safety & Security 35 Fire Extinguishers ABC Cylinder - 4.5 kg 36 Fire Extinguishers CO2 - 6kg 37 Technicals 38 Lights as per final artist for 3000 pax (A lister Bollywood Artist) 39 Audio and Visual as per the final artist for 3000 Pax (A lister Bollywood Artist) 40 Power Genset 125 KVA , Min. Size 8 Nos 41 Marathon 42 Arch gate 30X10 43 Flagoff Point Décor 40X40 Ft 44 Basic PA for 1000 Pax 45 Start point Branding , Min. Size 500 Sq ft 46 Flagoff Point Décor 40X40 Ft 47 Lighting for Falgoff point 48 Enroute Directional Sinages 6X3 49 Hydration zone with 2 tables and water for approx 500 pax 50 Hydration promoters 51 Enroute marshals 52 Chuna marking for 5 km route 53 Genset 62 KVA 54 Mahotsav branding 55 Road Hoarding with metal frame 56 Pole branding (Flex with Frame) 57 Wall painting Digital 58 Van promotion (Tata Ace) around the city and other tehsils for period of 15 days incl of promoter 59 Nukkad Natak Team (With Dress & Equipment) 60 Momentoes / Giveaways/ Collaterals 61 PVC I- Card 62 Ribbon for I- Card (Single Color) 63 Bouquet 64 Filler Acts and Manpower (Emcee) 65 Anchor fluent with Hindi/ English Day Emcee, Min. No. 1 66 Anchor fluent with Hindi/ English Evening Emcee, Min. No. 1 67 Filler Acts and Manpower (Stage Acts) 68 Cultural Perforamce atleast 5 artist 69 Fooding, Boarding and Lodging for Artist 70 Filler Acts and Manpower (Event Manpower) 71 Male Manpower 72 Female Manpower 73 Filler Acts and Manpower (Security and Sanitisation) 74 Security 75 Maintennce team 76 Electrician 77 Sound 78 Light 79 Supervisor 80 Manager 81 Filler Acts and Manpower (Consumables) 82 (dust Bins - Vacuum Cleaner - Colin -Gloves - Brooms - Tissue Paper - Mints -Bowls - Room Fresheners, Sanitizer , Wet Tissuesetc ) 83 Photography and videography 84 Photographer for shamli marathon and shamli mahaotsav for 5 days inclusive of providing edited photo album 85 videographer for shamli marathon and shamli mahaotsav for 5 days inclusive of providing final event video
