Selection Of Event Management Agency For, Managing/ Execution/ Implementation During 38Th Surajkund International Crafts Mela 2025 Scheduled To Be Held From 7Th Feb 2025 To 23Rd Feb, 2025 At Surajkund, Faridabad, Haryana- 1 STAGE FABRICATION AND STAGE AMBIENCE 2 a) Fabrication & Decoration of Chaupal I stageStage Fabrication - Designing and Installation of a thematic stage, multi-layer 3D backdrop representing the event concept. Size : 60’-0”x43’-0”x2’-9” (ht.) 3 b) Fabrication & Decoration of Chaupal II stage Stage Fabrication - Designing and Installation of a thematic stage, multi-layer 3D backdrop representing the event concept Size : 46’-0”x25’-6”x2’-9” (ht.) 4 STAGE MANAGEMENT 5 Management of stage at Chaupal-I, Hotel Rajhans and coordinate with other stake holders for Culture Evening Programme. As per detail/specification mentioned in the “Stage Management” ) Providing the services of 02 no. comparers for main chaupal & Hotel Rajhans (pool side) for the total mela period. (17 days) 6 ORGANIZING CARNIVAL 7 Organize the Cultural Carnival on all the days with the existing Day Performers of Partner Nation, Theme State & Day Performers provided by HTC and Art & Culture Department, Govt. of Haryana (As per the scope of work mentioned under “Organizing Carnival”). 8 PLANNING & ORGANIZATION OF FASHION SHOWFashion Show for Haryana State(By SKICM) 9 Designing and building the infrastructure for organizing the Fashion show 10 Execution of Fashion Show with all relevant/necessary requirements 11 Hiring of minimum 1 Choreographer / Models/ Show Director and Assistants for fashion Shows 12 Artist and Performers Required for Ramp Show & their additional requirement. 13 Stage Light & Sound Equipment etc. 14 (i) Press Conference - Sound set up & solution (1 day) 15 Speakers Tops – JBL/RCF/D&B•Premium two-way multipurpose enclosure featuring point speakers.• Minimum Power Handling: 800W peak / 400W RMS• Minimum Frequency Range: 45 Hz - 21.5 kHz• Minimum Frequency Response: 58 Hz–20 kHz• Maximum SPL: 134 dB 16 Amplifiers of 1000 watts.QSC /Crown/CRUST Audio/ Yamaha or similar 17 Microphones Shure/ Sennheiser 24” Goose Neck Mike or Similar 18 Microphones – Shure/ Sennheiser/ Cordless SM- 58 dual diversity Digital 19 Silent Genset of capacity 62.5 KVA with Fuel 20 ii) Chaupal - I Light & Sound, Trussing, lighting system, LEDVideo wall, setup & managementfor multiple locations (all international brands with redundancy built in) (from 7th Feb 2025 to 23rd Feb 2025 i.e. for 17 days) 21 Speakers Tops – JBL/RCF/ D&B/Adamson (Next-generation line array system that delivers flagship loudspeaker technology in a compact, lightweight solution for mid to large-size touring applications and high-end fixed installations)• Minimum Power Handling: 1,300W peak / 650W RMS• Minimum Frequency Response: 52 Hz–20 kHz (-10 dB); 65 Hz–20 kHz (-3 dB)• Maximum SPL: 125 dB 22 Speakers Subs - JBL/RCF/ D&B/Adamson• Deliver class leading performance in a variety of applications .• Minimum Power Handling: 2400W Peak, 1200W Program, 600W Continuous• Minimum Frequency Range: 28Hz-150Hz• Minimum Frequency Response: 45Hz-150Hz• Maximum SPL: 129dB (Peak)• Amplification options: Passive 23 Center Fills Speakers - JBL/RCF/ D&B/Adamson• Studio monitor sound quality in a line of premium two-way multipurpose cabinets featuring point and shoot flexibility, uncompromised sound quality and the patented D2 Dual Diaphragm Dual Driver use.• Minimum Power Handling: 1000 W Continuous, 4000 W Peak• Minimum Frequency Range: 42 Hz - 21.5 kHz• Minimum Frequency Response: 58 Hz - 20.0 kHz• Maximum SPL: 134dB (Peak) 24 Monitors - JBL/RCF/ D&B/Adamson• Two Way Audio Monitors• Minimum Power Handling - 800W Peak, 600W RMS• Minimum Frequency Range: 60 Hz - 20.0 kHz• Minimum Frequency Response: 70 Hz - 20.0 kHz• Maximum SPL: 133dB (Peak) 25 Corded Microphones - SHURE (XLR SM-57/58) / Sennheiser 26 UHF Cordless dual diversity digital Microphones - SHURE SM-58/ Sennheiser 27 Floor Boundary Line MicrophonesShure/ Crown/ Sennheiser 28 Podium Goose Neck Microphones - Shure/ Sennheiser 24 29 Head mics 30 Digital Sound Mixer 64 Channels, 8 Bus, 4 AUX Console, Echo/Reverb/Delay by-pass filter graphic equalizer etc. - Sound Craft / Venue / Allen & Heath / Yahama 31 Drum Kit Mics - SHURE 32 CD/ MP-3, Cassette Player and Laptop having software of all format of international standard features (For playing recorded music and recording the complete Programmer daily in CD - Model of CD/ Cassette Player Pioneer/ Sony / Phillips Model of Laptop HCL/Dell/ Lenovo/ Acer/ HP/ Apple 33 DJ Console - Pioneer CDJ2000 Nexus or similar 34 iii. Chaupal-I Lights plan & set up (from 7th Feb 2025 to 23rd Feb 2025 i.e. for 17 days) 35 LED Par RGBW Light (54*3W) - SGM/EVL/Osaram 36 LED Par Light (54*3W) - SGM/EVL/Osaram 37 Sharpy - SGM/EVL/Martin 38 Moving Head Wash - Martin Mac Aura 39 Follow Spot - Long Throw 40 Light Controler - Avolite pearl / SGM 41 Haze Machine / 3000W Smoke machine - Power 220v - 50Hz power consumption 2 KW Max Tank capacity 1.5 Ltr Warm up time 15 minutes approx. 42 Professional Light Designer 43 Aluminum Box Truss – 70 ft x 40ft x 25ft Height (500 MM x 500 MM) 44 iv. Chaupal-I Video set up & Solution 45 LED Screen (including LED riser, Led processor etc). required 60ft x 12ft - P3 outdoor waterproof alongwith graphic designing and operation of LED Walls with camera live feed and to be fixed on raised platform. 46 Watchout Server – Dataton 47 Laptops - A minimum screen size of 14 inches with minimum Intel core i7, 16 GB RAM, 500 GB HDD, windows 10 OSbased, Minimum of MS Office 2016,built-in camera and antivirus or similar 48 Switcher - Barco Screen Pro Switching Systemor similar 49 TFT Monitors 21 Inch 50 Resolume VJ software 51 vi) Power management solution - Genset and back up (from 7th Feb 2025 to 23rd Feb 2025 i.e. for 17 days) 52 Hiring charges for Silent Genset - 125 KVA soundproof of standardmake (including Junction box, automatic changeover, earthing and cabling). 53 Running charges for Silent Genset - 125 KVA Including Fuel Cost as per meter reading ( meter to be sealed by PV committee before press conference ) 54 vii) Hotel Rajhans Light & Sound, Trussing, lighting system, LEDVideo wall, setup & managementfor multiple locations (all international brands with redundancy built in) (For VVIP lunch/dinner- 5 Days as per requirement) 55 Speakers Tops – JBL/ RCF/ D&B/ Adamson • Next-generation line array system that delivers flagship loudspeaker technology in a compact, lightweight solution for mid to large-size touring applications and high-end fixed installations.• Minimum Power Handling: 1,300W peak / 650W RMS• Minimum Frequency Response: 52 Hz–20 kHz (-10 dB); 65 Hz–20 kHz (-3 dB)• Maximum SPL: 125 dB 56 Speakers Subs – JBL/ RCF/ D&B/ Adamson • Deliver class leading performance in a variety of applications .• Minimum Power Handling: 2400W Peak, 1200W Program, 600W Continuous• Minimum Frequency Range: 28Hz-150Hz• Minimum Frequency Response: 45Hz-150Hz• Maximum SPL: 129dB (Peak)• Amplification options: Passive 57 Center Fills Speakers – JBL/ RCF/ D&B/Adamson• Studio monitor sound quality in a line of premium two-way multipurpose cabinets featuring point and shoot flexibility, uncompromised sound quality and the patented D2 Dual Diaphragm Dual Driver use• Minimum Power Handling: 1000 W Continuous, 4000 W Peak• Minimum Frequency Range: 42 Hz - 21.5 kHz• Minimum Frequency Response: 58 Hz - 20.0 kHz• Maximum SPL: 134dB (Peak) 58 Monitors - JBL, RCF, D&B, Adamson• Two Way Audio Monitors• Minimum Power Handling - 800W Peak, 600W RMS• Minimum Frequency Range: 60 Hz - 20.0 kHz• Minimum Frequency Response: 70 Hz - 20.0 kHz• Maximum SPL: 133dB (Peak) 59 Corded Microphones - SHURE (XLR SM-57/58) / Sennheiser or similar 60 UHF Cordless dual diversity digital Microphones - SHURE SM-58/ Sennheiser or similar 61 Podium Goose Neck Microphones - Shure/ Sennheiser 24 or similar 62 Head mic 63 Digital Sound Mixer 32 Channels, 8 Bus, 4 AUX Console, Echo/Reverb/Delay by-pass filter graphic equalizer etc. - Sound Craft / Venue / Allen & Heath / Yahama or similar 64 CD/ MP-3, Cassette Player and Laptop having software of all format ofinternational standard features (For playing recorded music and recording the complete Programmer daily in CD - Model of CD/ Cassette Player Pioneer/ Sony / Phillips Model of Laptop HCL/Dell/ Lenovo/ Acer/ HP/ Apple 65 viii) Hotel Rajhans Pool Side Lights plan and Setup (For VVIP lunch/dinner- 5 Days as per requirement) 66 LED Par RGBW Light (54*3W) - SGM/EVL/Osram or similar 67 LED Par Light (54*3W) - SGM/EVL/Osram or similar 68 Moving Head Wash - Martin Mac Aura or similar 69 Light Controller - Avolite pearl / SGM or similar 70 Aluminum Goal-Post Truss – 30 ft x 20 ft height (500 MM x 500 MM) 71 viii) Power Management solution - Genset and back up (For VVIP lunch/dinner- 5 Days as per requirement) 72 Hiring charges for Silent Genset 62.5 KVA soundproof of standardmake (including Junction box, automatic changeover, earthing and cabling). 73 Running charges for Silent Genset 62.5 KVA Including Fuel Cost as per meter reading to be paid on hourly basis 74 VI) Audio Visual Coverage of Mela event (From 7th Feb 2025 to 23rd Feb 2025 i.e. for 17 days) 75 PhotographersDigital Still Photography in HD format with atleast 21 Megapixels Camera or equivalent (Canon/ Nikon D-750 or similar/ above quality cameras) a team of two professional Photographers (wearing uniform dress code)a) For Overview Photographyb) To Shoot and compose the photo set of important schedule of complete event date wise, VVIP Visit, VIP Visit, different activities by said guests/tourist, Stalls of Crafts Persons, Performers and photogenic tourist and so on.c) Raw Data (Softcopy) of all Digital Photography will be in tiff format in high resolution with all required digital enhancement like JPEG in Hard Disk and Photographs on DVD whenever required (for VVIP/VIP and guests) will have to be provided 76 Videographersa) Video film shoot with full 4k Cameras (Sony/Canon or similar/ above quality video-cameras) Team consisting of two professional Video Photographers (Wearing uniform Dress code) b) To shoot, edit and compose the video film set of important schedule of event date wise, VVIP visit, VIP visit, different activities by said guest, Stalls of Craftsperson’s, Performers and photogenic tourist.c) Raw Data (Softcopy) of all Videography will be providedin Hard Disk and Videography on DVD whenever required(for VVIP/VIP and guests) will have to be provided. 77 Shooting and preparation of one movie English/Hindi with voice Over with Drone Shoot 78 VII) Hiring of Agency for Installation of LEDs and Centralized Managing of the System (From 7th Feb 2025 to 23rd Feb 2025 i.e. for 17 days) 79 Outdoor LED video wall Solution P-3 onexisting Unipole/ Scaffolding with a complete installation, commissioning and maintenance during mela period. Size required is 18ft x 10ft(All Live Telecasts on all Screens) - Outdoor Speakers- Amplifier- Media Player- Outdoor Cabinet Air Conditioner- Rack Frame with Power Distribution- Servo Stabiliser- Communication Interface Device- 5 Port Network Switch-Other Accessories including wires upto power backup. 80 Outdoor LED video wall Solution P-3 on temporary platform 3ft high with black masking with a complete installation, commissioning and maintenance during mela period. Size required is 18ft x 10ft(All Live Telecasts on all Screens) - Outdoor Speakers- Amplifier- Media Player- Outdoor Cabinet Air Conditioner- Rack Frame with Power Distribution- Servo Stabiliser- Communication Interface Device- 5 Port Network Switch-Other Accessories including wires upto power backup. 81 Centralized control for complete content management solution with a log for providing the working of the LED’s- Content Management(QUE Commander Sofware for Online Controlling)- Video Wall Management for all LEDs- Complete Wiring and Other Accessories 82 Lease Line Connectivity as well as WIFI for Uploading Contents of LEDs 83 VIII) HD Drone Camera 84 DJI Mavic Mini 1 Fly More Combo 4 KM FPV Drone with HD Camera• Lightweight Design at under 9 Oz• 12 MP/2.7K Quad HD 3-Axis Gimbal Camera• Upto 30 Minutes of Flight Time• Remote Controller &3 Batteries including• Stream HD video from upto 2.5 Miles• 360 Degree propeller guards for extra safety• Precisely hover with downward vision/gps• DJI fly app with multiple flight modes• Perform cinematic moves with a tap• Access to skypixel social media platform
