Tender For Sambalpur Book Fair 2025. Inviting Of Bids Through Central Public Procurement Portal (Cpp Portal) For Temporary Construction Of Hangar Structure/Auditorium, Fabrication Of Stalls/Pagodas Using Octonorm System, Installation Of Electrical Fittings, Pa System, Etc. On Hire Basis ; 1 Backdrop 2 Backdrop in the size of 32’ x 10’ with flex on metallic/wooden frame with lettering on flex of approved shade or as per actual requirement at fair site 3 Backdrop in the size of 32’ x 10’ with flex on metallic/wooden frame with lettering on flex of approved shade or as per actual requirement at fair site 4 Dais: Size 48’ x 30’ x 4’ in height made of wooden platform with new brand laminated synthetic carpet (*) with needle punch of blue/red color; • 1 table 15’ x 3’ with table cloth and frill in front• 1 lightening lamp• 10 executive wooden cushioned arm chairs• 4 Standing AC Tower (each of 2.5 ton)• 10 ceiling fan • 10 LED Parco Light/ Beam Light (multi-colored on truss structure) for cultural Events / programs• Decoration of stage, entry gate & dais with fresh/artificial flowers should only be made after consulting the Fair/Officer In-charge• The arrangement of stairs with ramp (both sides) • 50 Mineral Water Bottles (200 ML) for Dais on per day basis • 10 Name plates of the guests at the Dias as per the direction of the Fair/Officer In-Charge. • 10 Iron Barricades of 4ft. (Height) x 6 ft. (Width)• 2 Podiums with NBT Logo on iron framing/sun board on three sides as per design provided by NBTTruss structure from gate to Ground with decoration with multi-colour clothes on passage area with book covers as per design provided by NBT.2 Green Room in the form of Pagoda • Size 5mtr.x5mtr. with three side covered with orange paneling • 12 Spot Lights (9 watt each)• 2 LED Halogen lights (100 watt each)• 2 full length mirror with proper stand 5 Dais: Size 32’ x 20’ x 4’ in height made of wooden platform with new brand laminated synthetic carpet (*) with needle punch of blue/red colour or as per actual requirement at fair site. The arrangement of stairs with ramp (both sides). 05 executive wooden cushioned arm chairs with 2 central table. 6 Complete PA system and Stage set-up for organizing Cultural / Rock Band Programmes with Operator for inaugural function and other programs along with provision of fusion and rock musical band playing for the 9 days during the Book Fair with two helper along with the provision of additional sound & lights as per Tech Rider of Artists (As per the terms & conditions given at Annexure-X) 7 Box Truss - Length 50’, height 24’, depth and as per stage size (on all four sides) Truss and Scaffolding/Speaker Tower as required 8 Stage Lighting – LED Par Light / Warm White / Moving Head Sharpy Lights / LED Wash Light, Profile Light, Blinder etc. and Controller (Approx. 100 Lights or as perStage requirement 9 FOH Console – Digital Audio Mixer Console 64 channels (Yamaha / A&H / Avid S6L) with laptops and DI Boxes required connecting cables for equipment. 10 Speakers 300–1200 Watt RMS Top speakers/Line Array/Side Fills/subs, Bass (19) Monitor (06) (L-Acoustics, JBL, D&B or equivalent) with Amplifier and other connecting equipments Center-fills (with subs, if required) – as per venue and stage width. 11 Mikes - (10 fixed with stand and 8 cordless microphones, 5 Lapel/ head mic, 2 Podium mic) (Make Sennheiser / Shure/ AKG or equivalent). 12 Bass Guitar and Lead Guitar (1 Each) 13 Drum Riser (size 8 ft.x8x ft.x 1ft. (L x W x H)) 14 LED Screen Wall of Size 12’x10’ or as per requirement with masking & Riser (With operator) P5 – Back support connectivity with multi cam setup, USB connectivity and laptop for insertion for AV’s and TV’s and cables with wires and two power points for relay of Live Program.LED screen should be of the same length as per the stage size in actual 15 General PA Syatem with Two Operators (For Authors’ programmes) 16 Console – Digital Audio Mixer Console 32 channels (Yamaha / A&H / Avid S6L) with laptops and DI Boxes required connecting cables for equipment. 17 Speakers 100–500 Watt RMS Top speakers, Bass (6) Monitor (4) (L-Acoustics, JBL, D&B or equivalent) with Amplifier and other connecting equipments Center-fills (with subs, if required) – as per venue and stage width. 18 Mikes - (2 fixed with stand and 4 cordless microphones, 3 Lapel/ head mic, 1 Podium mic) (Make Sennheiser / Shure/ AKG or equivalent). 19 FOH console 16 channels (Yamaha/Avid S6L) with required connecting cables for equipment with 6 cordless mike (along with operator) 20 Complete General PA System (Digital) with 8 Loudspeakers with 25–30-watt LMP and 1 Standing Mike (JBL/Sony/Phillips) for Announcement purpose 21 Executive Sofa Sets (3-seater) with white covers along with 10 central tables 22 Chairs with white cover for seat and back 23 Wheel Chair with Attendant with proper uniform 24 Queue Manager 25 Brand new laminated carpet (*) for floor area (same specification as given for carpet in structure at s.no. 1) 26 Standing Air Conditioner (Tower) – 2.5 ton 27 Wooden Platform (4” to 9” height) with new laminated carpet 28 Bamboo (8ft. / 10ft.) 29 Iron Pole (8ft. / 10ft.) 30 Cloth (White/Blue) wall as per onsite requirement 31 Fire Fighting Equipment (CO₂ Water and powder mix with refilling dates) with one trained personnel with proper uniform for operating Fire Fighting Equipment. 32 Brand New Dustbins (Big Size) Plastic with cover 33 List of Exhibitors: size 12’x6’ (one each in Hindi/English/Odiya language)Schedule of programs: size 12’x6’ (one each in Hindi/English/Odiya language)Two Layout Designs of Fair site: size 12’x6’Including creative designing/printing with iron frame and mounting 34 Indicators/Signages 6’ x 3’ (Hindi/English/Odiya language)Including creative designing/printing with iron frame and mounting 35 Supervisor with Sweepers for cleaning of ground are required from the possession of the Book Fair venue and till the end of the Fair (10:00 a.m. to 8:00 p.m.) 36 Supervisor 37 Sweepers 38 Supervisor with Security personnel in proper security uniform and necessary equipments are required to be deployed at venue from possession of the Book Fair and thereafter round the clock till the end of the Book Fair: (*) Rates may be given on per day basis only: 39 Supervisor [preferably Ex-serviceman (age below 50 years) or well experienced security person below the age of 45 years] 40 Guards (well experienced security person below the age of 40 years) 41 Preparation of Hoardings 42 Vinyl digital print (3.3 ft. x 8 ft.) 43 Sunboard (5mm) – As per requirement 44 Selfie Point on Sunboard (5mm with digital vinyl print and mounting/framing) – Size: 4’x6’ and as per requirement 45 Fresh painted Steel Almirah with lock and key (Big) 46 Fresh painted Steel Almirah with lock and key (Small) 47 Pedestal Fan 48 Ceiling Fan 49 White Octonorm panels/walls (1mtr.) with frame (8 ft. height) 50 Orange Coloured octonorm panels/walls (1mtr.) with frame (8 ft. height) 51 LED Spot Light (9 watt) 52 Parco Lights 53 Octonorm Table 54 Black Cushioned Chair 55 Truss Structure (without water proof) with printed multi-coloured cloth covering ceiling/sides) as per the directions of the Officer In-Charge 56 Truss Structure (water proof) with printed multi-coloured cloth covering ceiling/sides) as per the directions of the Officer In-Charge 57 Dark Blue Curtain (Cotton fabric) with uniform colour with provision of fastening and covering the stalls of equivalent size 58 Printed Kanat for closing the Entry/Exit Gates of the Fair after the Book Fair Timings 59 Green Net 60 Green Grass Carpet 61 Tea and Coffee Vending Machine with sugar/milk/tea/disposable medium size cup with trained Operator during the entire period of the Festival (300 cup per day basis) 62 Draping Pathway 63 Polythene (4mtr.) for covering books inside stalls 64 White MS Shelve of size 96”x8.5” with 2” depth duly powder coated 65 Dustbin – 5 litre with lid and handle 66 Wooden/steel tables 2’x5’ with frill 67 Pagoda (5mtr.x5mtr.) with wooden platform, carpet, electric point and Halogen Light (100 watt) with adjustable beam and angle complete with sufficient lighting and necessary wiring and Fascia Name 68 Pagoda (3mtr.x3mtr.) with wooden platform, carpet, electric point and Halogen Light (100 watt) with adjustable beam and angle complete with sufficient lighting and necessary wiring and Fascia Name 69 Canopy: size: 5mtr.x5mtr. with 3 side cover, clear height: 7 feet, full height till Dome: 10 feet, colour-white, 2 electric points and 1 Halogen Light of 100 watt, 4 visitor chairs and 1 round table (Top 4ft.x4ft.) with legs (height 30 inches) and Fascia Name. The canopy contains 3 removable side walls, can install and disassemble as needed. 70 Canopy: size: 3mtr.x3mtr. with 3 side cover, clear height: 7 feet, full height till Dome: 10 feet, colour-white, 2 electric points and 1 Halogen Light of 100 watt, 4 visitor chairs and 1 round table (Top 4ft.x4ft.) with legs (height 30 inches) and Fascia Name. The canopy contains 3 removable side walls, can 71 Stall: Size 3m x 3m with panels, computerized vinyl pasting of name fascia, two LED light (100 watt), one plug point (15 Amp.) 72 LED Wall Screen of Size 8’x12’ or as per requirement with masking & Ramp (With operator) P5 – Back support connectivity with multi cam setup, USB connectivity and laptop for insertion for AV’s and TV’s, sound system and stage fold back speakers of 600 watts(2), sound mixing console and cables with wires and two power points (at the location decided by the Officer-In-Charge) for relay of Live Program. 73 LED Wall Screen of Size 12’x10’ or as per requirement with masking & Ramp (With operator) P5 – Back support connectivity with multi cam setup, USB connectivity and laptop for insertion for AV’s and TV’s, sound system and stage fold back speakers of 600 watts(2), sound mixing console and cables with wires and two power points (at the location decided by the Officer-In-Charge) for relay of Live Program. 74 LED TV (52 inch) — (The bazel 10m with stand and back support connectivity with multi-cam setup, USB connectivity and laptop for insertion for AV’s & TV’s, Sound system & stage fold back speakers, Sound mixing console, cables with wires and 5 Power Points 75 Providing of Labour for routine miscellaneous work from 10:00 a.m. to 9:00 p.m. (Rate may be given on per day basis) 76 Branded Desktop Computer system with good configuration (core i5-4th processor/DDR3 16GB RAM/512GB SSD/GT 730 4th GB graphics/19 inch HD LED Monitor/keyboard/mouse/window10/wi-fiwith computer table and sufficient power points 77 Lease Line with Wi-fi internet connection having 500 mbps with proper distribution at 10 different locations 78 3 in 1 laser printer with cartridge, Scanner & 02 photocopier Reams of A-4 Size (HP/Canon) with sufficient power points 79 FOH console 16 channels (Yamaha/Avid S6L) with required connecting cables for equipments. 80 LED Lights of 200 Watt with adjustable beam and angle complete with sufficient lighting and necessary wiring 81 5-Watt LED Colored / decorative bulbs/ warm light / white light 82 Tungsten outdoor warm lighting for decoration on trees 83 Silent Generator set: The generator should be in operational condition one day before start of the Book Fair and till the conclusion of the Fair. 84 One 125 KVA Generator set (with fuel and operator) for full duration 85 One 62 KVA Generator set (with fuel and operator) for full duration 86 Main line connection for total job from electric and generator set sources and providing a line for connection inside the stalls of participants, illumination of Main Gate and toilet, area of the exhibition ground and any other area of the ground, if required with proper and sufficient supply. It shall be the duty of the Bidder to get the temporary electric connection for the Fair at his own cost one day before start of the Book Fair. The Bidder shall arrange installation of the connection, tendering of Security Deposit etc., to Government Authorities at his own cost. Only actual consumption charges will be reimbursed to the Bidder by NBT on production of original bill. In case of any problem for getting electric connection, it shall be the sole responsibility of the Bidder to provide adequate supply through hiring more generators at his own cost one day before start of the Book Fair and no extra payment shall be given to Bidder for hiring and providing such extra generator, if any.Note : 1. Providing power connection of various connected rating from switch board in various stands and with suitable size of cooper/aluminum 3½ /4 core armored cable and earth wire controlled with suitable capacity switchgear such as ICTPN, ICSPN/MCB i/c end termination laying of cable in floor, trench, carpets and tapping with power supply from permanent DB of the Ground i/c connections interconnection and maintenance during the Fair period. (The cables and other wiring need to be put under the wooden ramps/rubber covering mat etc. under the carpet on ground floor.2. Only one time payment as quoted by the Tenderer will be made in case of any increase or decrease in number of stalls. 87 Street light iron poles (20’x2-½’’) 88 Photography for 10 days Photography (Photographs should be provided in the hard disk and Pen Drive after the Book Fair). 200 photographs of inauguration and other important programs are required in high Resolution in Coffee table Album form in consultation with Officer In-charge. • Rate for per Unit cost for 10 days (Press Conference + Book Fair) may be quoted in the Financial Bid/BOQ. • Specifications for 01 Unit: DSLR full frame HD 4k Camera with minimum 2 cameras with photographer with each camera for 10 days.• Photography + Cameras would be as per onsite requirement and as per the directions of the Officer In-Charge. 89 Videography for 10 days Videography (All Programs should be provided in HD format and high Resolution. The same should be provided in hard disk & Pen Drive after the Book Fair) along with 20 Minute short documentary of the programs. • Rate for per Unit cost for 10 days (Press Conference + Book Fair) may be quoted in the Financial Bid/BOQ. • Specifications for 01 Unit: 3 Full HD Video Cameras setup with minimum 3 videographers with each camera for 10 days.• Videography + Cameras would be as per onsite requirement and as per the directions of the Officer In-Charge 90 One Drone Camera with operator for videography of the event on day-to-day basis with on-site permission and security clearance (All coverages should be provided in HD format and high Resolution. The same should be provided in hard disk & Pen Drive after the Book Fair). • Rate for per Unit cost for 10 days (Press Conference + Book Fair) may be quoted in the Financial Bid/BOQ.• Specifications: HD format and high Resolution would be as per onsite requirement and as per the directions of the Officer In-Charge 91 Live streaming on social media channels with Social Media Team of 4 members (YouTube & Facebook) 92 CCTV Cameras with live telecast on Screen (LED 52”) with complete installation with a control room access Note: Complete footage/recording for entire event must be provided after the event to NBT in Hard Drive & Pen Drive (Rates may be given for full duration) 93 Paper Streamers decorating the path from main gate to auditorium / book fair along with hanging book covers 94 Refreshment packets 500 each per day for children/students (each packet contains – one packet of Good Day Biscuit, one packet of Britannia Fruit Cake, one packet of cookies/croissant & one packet of Fruity/Real Juice/Amul Milk 95 Hiring of Taxi (Swift Dzire) minimum 80 km and 12 hours duty (additional km. or hours will be paid on pro-rata basis) 96 Hiring of taxi (Innova) minimum 80 km and 12 hours duty (additional km. or hours will be paid on pro-rata basis) 97 Swiss cottage consisting the following (specification as per images enclosed at annexure VIII):• Size- 16 x 24• Sofa three seater (1) with cloth• Sofa two seater (2) with cloth• Glass Central Table (2)• Dust bin (1)• Attach washroom 6 x 16• Western washroom fitting• Sufficient lighting, power-point• Tower Air Conditioner 2.5 ton (2)• VIP chairs (4) 98 Indian Flag (Khadi cloth) with mounting on Pole with 100 watt LED halogen light to be focused from bottom to top 99 Round Table: Black Grey Night Marble/Wooden (Top 4ft.x4ft.) with steel legs (height 3-4 ft.) (as per sample attached at Annexure-IX) 100 Wooden/Steel Garden Bench (Three seater) 101 Medium Size Centre Glass Table 102 Touch Screen Digital Kiosk 103 Digital Standee (4’x8’) 104 Roll up Standee (Size: 6X3 feet)
