Bids Are Invited For Custom Bid For Services - for manpower outsourcing agency - Security Guard (Without Arm) House Keeping Matron Caretaker Assistant Cook Helper- CLERICAL WORK 1. Daily office work and day to day operation in the office under the supervision of higher authority. 2. Maintain the data, files and documents of the office in the prescribed system and accurate place. 3. Maintain an attendance register of all officials as directed by the competent authority and their leaves records. 4. Diarising the letters/communications/e-mail and files received. 5. Distribution of above to concerned officials after the same has been seen and marked by the authorities concerned and noting the same in the Diary register. 6. Assisting the OS/UDC in typing of routine letters, notes, etc. 7. Filing letters in respective files and docketing/ cross referencing them for submission to OS/UDC/Higher authorities. 8. Dispatch of mails/letters after recording the details in the Despatch Register. 9. Submission of routine reports and returns. 10. Assist in miscellaneous office functions. 10. He may be asked to maintain records. 11. He can be given the tasks to type all officials letter in English and Hindi. 12. He may be asked to send emails, receive or check e-mails and report to the officer. 13. Regular LDC can also be given some other tasks such as Taking Attendance, Printing of Multiple Documents and submitted to Particular Office or Officer. 14. LDC is also required to Prepare Reports sometimes. 15. Ensuring that the store is kept clean and organized. 16. Must be organized and punctual. 17. Well-presented and professional. 18. Prior experience in the field, preferably in store management, would be advantageous. 19. Excellent verbal and written communication skills. 20. Take delivery of all incoming materials and reconcile with purchase orders. 21. Track, document, and resolve any discrepancies on received orders. 22. Ensure accuracy of the facilitys inventory system by updating records of physical inventory totals, receipts, adjustments, and returns. 23. Manage inventory/supplies and ensure they are within the established minimum and maximum levels. 24. Keep up-to-date records of receipts, records, and withdrawals from the stockroom. 25. Manage supplier relations and database as well as maintain high ethical relationships both internally and externally. 26. Create purchase orders and utilize purchasing card to perform low-value procurement activities. - SCOPE OF WORK OF SECURITY GUARDS 1. The Company/Agency shall provide security personnel to the Vidyalaya deploying full safe Security measures, providing early warning, and mobilizing troubleshooting elements. The items or situations that have to be covered by security services of the company are enumerated below:- a. Adhere to the Standard Operating Procedure [SOPs) given by the authorities of NVS, if any, which may be modified from time to time. b. Protection of property and personnel [faculty, staff, students, official visitors and residents] of the vidyalaya against wilful harm; the Houses, Play grounds, buildings etc all within the boundary of JNV campus. c. Protection of property, cash documents and personnel of the Vidyalaya as and when so specified. d. Protect property/cash/documents/equipment of vidyalaya against burglary [where loss is due to entry after breaking any entry lock/door/window/grill. d. Regulate access control at gates, prevent misuse of JNV grounds and facilities by outsiders, neighbouring villages, prevent trespassing, unauthorized parking, unauthorised construction, squatting in the Vidyalaya campus by unauthorised persons. e. Prevent loss on account of lapse in the security services. . Assisting fire fighting operations with provided equipment. f. Prevent trespass in specified areas/offices in the Vidyalaya. g. Regulate parking of vehicles in designated areas of the Vidyalaya. h. Provide security during official, social and religious functions inside the JNV Campus. i. The agency shall be responsible for opening/closing of the dormitories and academic blocks as necessitated/directed by the Principal on working and closed days, j. The Agency shall maintain records of inward and outward movement of persons (i.e. JNV Employees, guests and visitors), material and vehicles etc, with proper check on the same as per Instructions of the Principal from time to time. All the vehicles should be physically checked thoroughly on Entry/Exit. k. The security personnel deployed shall take regular rounds of the premises to maintain vigil and alertness. l. Conduct security audits/surveys/investigations/consultancies as per requirements. o. Conduct periodical training of security guards of its own. m. Carry out any other job assigned by the Principal in the interest of Security of the Vidyalaya.- SCOPE OF WORK OF HOUSEKEEPING 1. Housekeeping work should undertake that they will perform sweeping, cleaning and gardening work of the Academic Building, Hostels, Office, Mess area, store rooms and other building/areas within its premises at least twice or need basis in a day. 2. Sweeping, and cleaning of the entire area and surroundings of the campus and collection of all waste materials/garbage and disposal of the same as per instructions of the JNVs authorities. 3. Cleaning of the floor area with wet floor dusters and detergent/ disinfectants etc. regularly as directed by the authority. 4. Sanitization of dormitories, school building, Mess, Office and other buildings as directed by the JNVs authorities. 5. Cutting of bushes and grasses inside and surroundings the campus. 6. Spraying of flit/anti termite treatment & rodent control etc. are to be made regularly and whenever necessary for keeping the hostels, mess, classrooms, Office etc. free from mosquitoes, flies, termite/pests/rats etc. 7. Cleaning and washing of toilets, bathrooms and urinals using deodorants, detergent, Phenyls and disinfectants twice a day and on need basis as directed by the JNVs authorities. 8. Sweeping and cleaning of Sewer line, sewer chambers within and surroundings the Vidyalaya campus. 9. Sweeping and cleaning of open areas, passage, lawns, within and surroundings the Vidyalaya campus. 10. Regular dusting/cleaning of rooms & office furniture (Table and chair) and equipments i.e. Fans, electrical fittings, window panes and glass cleaning, telephones, book cases, filing cabinets, Amirahs and doors and removal of cobwebs Academic Building, Hostels, Office, Mess area, store rooms and other building/areas every day or as directed by the competent authority. 11. Gardening and watering to plants. 12. Engaged personnel will behave in decent manners with students and staff of the Vidyalaya 13. In case of any emergency, the engaged personnel will have to inform the Principal/Vice- Principal/OS immediately and Service Provider/Outsource Agency also. 14. Other works and duties assigned by the JNV Authority- SCOPE OF WORK OF MESS HELPER 1. He will assist Cook. 2. He will look after the mess related to all assigned work during duty hours. 3. He will ensure upkeep of the mess premises i.e. cleanliness of the mess and surroundings of the mess premises on duty. 4. He will look after Mess Cleaning. 5. He will do the work of cutting vegetables and preparation of roti. 6. He will work under Cook and supervision of a Catering assistant. 7. He will maintain cordial relations between students and all senior staff. 8. He will keep himself Clean and will wear a uniform all the time. 9. He should demonstrate sound knowledge of proper food handling procedures and remove expired or spoiled ingredients from the refrigerator, freezer, and stockroom. 10. He should be able to follow all food health and safety regulations and display exceptional organizational skills to ensure the timely completion of kitchen duties. 11. Preparing meal ingredients for the cook, which includes washing, peeling, cutting, and slicing ingredients. 12. Assisting kitchen staff to unload food supplies from delivery trucks. 13. Properly washing and drying all dishes, utensils, cooking instruments and cutting boards. 14. Neatly putting away all utensils, cooking instruments, dishes, and cutting boards in their respective places. 15. Removing garbage, replacing garbage bags, and washing garbage cans. 16. Mopping and sweeping the kitchen areas as required. 17. Storing ingredients and food items according to food safety standards. MATRON SCOPE OF WORK OF MATRON 1. She will stay in the girl dormitory during the day when the girls are away to attend classes and other curricular activities. 2. She will take care of girls like a foster mother. 3. She will sleep with the girls in the dormitory during the night. 4. She will ensure unkeep of the house Le, cleanliness of the dorms, toilets and bathrooms and surrounding with the active participation of the girls and the sweeper on duty. 4. She will check the entry of any man or unauthorized persons in the house. 5. She will attend any girl who comes back to the house during class activities and knows her reason and also record it with time. 6. She will liaison between ailing girls and the Staff Nurse and if need be she will report any problem to the house mistress and/or the Principal. She will help the calling girls to take timely medicines and proper diet as prescribed by the staff nurse/medical officer. 7. She will provide personal care to the ailing girls to comfort them. 8. She will help girls in managing their natural growth. 9. She will see that all girls go to classes and other activities in time. 10. She will periodically check the furniture and cots etc., particularly those items made of steel and if any item is found damaged which could hurt a child, she will bring it to the notice of the house mistrsss/Principal for its repair/replacement. 11. She will report any damaged electrical wiring/fitting in the house to the House Mistress. 12. She will take care of proper water supply in the house. 13. She will assist the house mistress in taking overall care of the girls to the extent possible. 14. She will maintain very cordial and affectionate interaction with the girls from time to time to know their personal needs and problems, if any, and counsel them to overcome them. 15. She will lock the house in the night and during day time when the girls are in the class or for activities and keep keys with her. 16. She will be a keen observer to notice if any girl students are upset emotionally or subjected to depression etc, and bring it to the notice of the House Mistress/Principal. 17. Any other work related to looking after the girls in the house as assigned by the Principal Total Quantity :
