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| 1 | Backdrop in the size of 32’x10’ with flex on metallic/wooden frame with lettering on flex of approved shade or as per actual requirement at fair site |
| 2 | Dais: Size 32’ x 20’ x 4’ in height made of wooden platform with new brand laminated synthetic carpet (*) with needle punch of blue/red color; table 15’ x 3’ with table cloth and frill in front, one lightening lamp, 10 executive wooden cushioned arm chairs, 10 ceiling fan and 10 LED Parco Light/ Beam Light (multi-colored on truss structure) for cultural Events / programs. Decoration of stage, entry gate & dais with fresh/artificial flowers should only be made after consulting the Fair/Officer In-charge. The arrangement of stairs with ramp (both sides) along with the 50 Mineral Water Bottles (200 ML) for Dais on per day basis with Ten (10) Name plates of the guests at the Dias as per the direction of the Fair/Officer In-Charge. Green Room of size 4mtr.x4mtr. with three side covered with orange / white paneling, 6 spot lights (9 watt each) and 02 LED Halogen lights (100 watt each).Truss structure from gate to Ground with decoration on passage area with book covers as per design provided by NBT. |
| 3 | Dais: Size 32’ x 20’ x 4’ in height made of wooden platform with new brand laminated synthetic carpet (*) with needle punch of blue/red colour or as per actual requirement at fair site. The arrangement of stairs with ramp (both sides). 05 executive wooden cushioned arm chairs with 2 central table. |
| 4 | Stage Set up: Provision of additional sound & light as per tech rider of artists. |
| 5 | Podium with NBT Logo on iron framing/sun board on three sides as per design provided by NBT |
| 6 | Drum Riser (size 8 ftx8 ft) |
| 7 | Stage lighting set up (with Fresnel Lantern, PARs, ERS, Central Control Panel) as per stage size & tech rider of artists (as per onsite requirement) |
| 8 | Stage Truss setup for lights & sound (as per stage size & height) Power set up for equipments, PA System & for Stage lighting keeping provisions for tech rider of artists. |
| 9 | Makeshift Riser gear (for 3 risers) – (8’x8’) |
| 10 | Stage design: Size, designing, carpeting to be decided as per requirement and onsite adjustments to be accommodated |
| 11 | Green Rooms with mirrors (2 in each green room – 2’x6’ (width x height) dimensions |
| 12 | Complete PA System (Digital) with Operator for inaugural function and other programs along with provision of fusion and rock musical band playing for the 9 days during the Book Fair with two helper |
| 13 | 500 – 1200-watt RMS Top speakers (10) - Base/Monitor (Meyer Sound/AKG/JBL /EAW/ Yamaha or equivalent) |
| 14 | Microphone HIFI (18) - (8 fixed with stand and 6 cordless microphones, 2 Lapel/ head mic, 2 Podium mic) (14) (JBL / Sony / Philips). |
| 15 | Stage Monitor / side fill monitor (Meyer Sound/L-acoustics/D&B/Nexo) – (6) |
| 16 | FOH console 64 channels (Yamaha/Avid S6L) with required connecting cables for equipments. |
| 17 | Sound fly |
| 18 | Box truss of 760 mm, Truss, Length 50’, height 24’, depth as per stage size |
| 19 | Provision of additional sound & light as per tech rider of artists. |
| 20 | Complete General PA System (Digital) with 8 Loudspeakers with 25–30-watt LMP and 1 Standing Mike (JBL/Sony/Phillips) for Announcement purpose |
| 21 | Executive Sofa Sets (3-seater) with white covers along with 6 central tables |
| 22 | Chairs with white cover for seat and back |
| 23 | Wheel Chair with Attendant with proper uniform |
| 24 | Queue Manager |
| 25 | Brand new laminated carpet (*) for floor area (same specification as given for carpet in structure at s.no. 1) |
| 26 | Standing Air Conditioner (Tower) – 2.5 ton |
| 27 | Wooden Platform (4” to 9” height) with new laminated carpet |
| 28 | Bamboo (8ft. / 10ft.) |
| 29 | Iron Pole (8ft. / 10ft.) |
| 30 | Cloth wall as per onsite requirement |
| 31 | Fire Fighting Equipment (CO2 Water and powder mix with refilling dates) with one trained personnel with proper uniform for operating Fire Fighting Equipment. |
| 32 | Brand New Dustbins (Big Size) Plastic with cover |
| 33 | List of Exhibitors of size 12’ x 6’ (one each in English & Hindi/Gujarati language)Schedule of programs of size 12’ x 6’ (one each in English & Hindi/Gujarati language)Two Layout Designs of Fair site of size 12’x6’ |
| 34 | Indicators/Signages 6’ x 3’ (English & Hindi/Gujarati language) |
| 35 | Supervisor with Sweepers for cleaning of ground are required one day before start of the Book Fair and till the end of the Fair (10:00 a.m. to 8:00 p.m.) |
| 36 | Supervisor |
| 37 | Sweepers |
| 38 | Supervisor with Security personnel in proper security uniform and necessary equipments are required to be deployed at venue one day before start of the Book Fair and thereafter round the clock till the end of the Book Fair: (*) Rates may be given on per day basis only: |
| 39 | Supervisor [preferably Ex-serviceman (age below 50 years) or well experienced security person below the age of 45 years] |
| 40 | Guards (well experienced security person below the age of 40 years) |
| 41 | Fresh painted Steel Almirah with lock and key (Big) |
| 42 | Fresh painted Steel Almirah with lock and key (Small) |
| 43 | Preparation of Hoardings (Size: 10’x10’ / 20’x10’ / 5’x3’ / 20’x20’ / 12’x12’) |
| 44 | Vinyl digital print (3.3 ft. x 8 ft.) |
| 45 | Sunboard (5mm) – As per requirement |
| 46 | Selfie Point on Sunboard (5mm with digital vinyl print and mounting/framing) - As per requirement |
| 47 | Pedestal Fan |
| 48 | Ceiling Fan |
| 49 | White Octonorm panels/walls (1mtr.) with frame (8 ft. height) |
| 50 | Orange Coloured octonorm panels/walls (1mtr.) with frame (8 ft. height) |
| 51 | LED Spot Light (9 watt) |
| 52 | Parco Lights |
| 53 | Octonorm Table |
| 54 | Black Cushioned Chair |
| 55 | Truss Structure (without water proof) with printed multi-coloured cloth covering ceiling/sides) as per the directions of the Officer In-Charge |
| 56 | Truss Structure (water proof) with printed multi-coloured cloth covering ceiling/sides) as per the directions of the Officer In-Charge |
| 57 | Dark Blue Curtain (Cotton fabric) with uniform colour with provision of fastening and covering the stalls of equivalent size |
| 58 | Printed Kanat for closing the Entry/Exit Gates of the Fair after the Book Fair Timings |
| 59 | Green Net |
| 60 | Green Grass Carpet |
| 61 | Tea Vending Machine with sugar/milk/tea/disposable medium size cup with trained Operator during the entire period of the Festival (Minimum 150 Cups per day) / as per requirement |
| 62 | Coffee Vending Machine with sugar/milk/coffee/ disposable medium size cup with trained Operator during the entire period of the Festival (Minimum 150 Cups per day) / as per requirement |
| 63 | Draping Pathway |
| 64 | Polythene (4mtr.) for covering books inside stalls |
| 65 | White MS Shelve of size 96”x8.5” with 2” depth duly powder coated |
| 66 | Dustbin – 5 litre with lid and handle |
| 67 | Wooden/steel tables 2’x5’ with frill |
| 68 | Pagoda (5mtr.x5mtr.) with wooden platform, carpet, electric point and Halogen Light (100 watt) with adjustable beam and angle complete with sufficient lighting and necessary wiring and Fascia Name |
| 69 | Pagoda (3mtr.x3mtr.) with wooden platform, carpet, electric point and Halogen Light (100 watt) with adjustable beam and angle complete with sufficient lighting and necessary wiring and Fascia Name |
| 70 | Pagoda (5mtr.x5mtr.) with carpet, electric point and Halogen Light (100 watt) with adjustable beam and angle complete with sufficient lighting and necessary wiring and Fascia Name (if required) |
| 71 | Pagoda (3mtr.x3mtr.) with carpet, electric point and Halogen Light (100 watt) with adjustable beam and angle complete with sufficient lighting and necessary wiring and Fascia Name (if required) |
| 72 | Stall: Size 3m x 3m with panels, computerized vinyl pasting of name fascia, two LED light (100 watt), one plug point (15 Amp.) |
| 73 | LED Wall Screen of Size 8’x12’ or as per requirement with masking & Ramp (With operator) P5 – Back support connectivity with multi cam setup, USB connectivity and laptop for insertion for AV’s and TV’s, sound system and stage fold back speakers of 600 watts(2), sound mixing console and cables with wires and two power points (at the location decided by the Officer-In-Charge) for relay of Live Program. |
| 74 | LED Wall Screen of Size 12’x10’ or as per requirement with masking & Ramp (With operator) P5 – Back support connectivity with multi cam setup, USB connectivity and laptop for insertion for AV’s and TV’s, sound system and stage fold back speakers of 600 watts(2), sound mixing console and cables with wires and two power points (at the location decided by the Officer-In-Charge) for relay of Live Program. |
| 75 | LED TV (52 inch) — (The bazel 10m with stand and back support connectivity with multi-cam setup, USB connectivity and laptop for insertion for AV’s & TV’s, Sound system & stage fold back speakers, Sound mixing console, cables with wires and 5 Power Points |
| 76 | Providing of Labour for routine miscellaneous work from 10:00 a.m. to 9:00 p.m. (Rate may be given on per day basis) |
| 77 | Branded Desktop Computer system with good configuration (core i5-4th processor/DDR3 16GB RAM/512GB SSD/GT 730 4th GB graphics/19 inch HD LED Monitor/keyboard/mouse/window10/wi-fi |
| 78 | 3 in 1 laser printer with cartridge, Scanner & photocopier with A-4 Size Paper ream (HP/Canon) |
| 79 | Halogen LED Lights of 100 Watt with adjustable beam and angle complete with sufficient lighting and necessary wiring |
| 80 | 5-Watt LED Colored / decorative bulbs |
| 81 | Tungsten outdoor warm lighting for decoration on trees |
| 82 | Silent Generator set: The generator should be in operational condition one day before start of the Book Fair and till the conclusion of the Fair. |
| 83 | One 125 KVA Generator set (with fuel and operator) for full duration |
| 84 | One 62 KVA Generator set (with fuel and operator) for full duration |
| 85 | Main line connection for total job from electric and generator set sources and providing a line for connection inside the stalls of participants, illumination of Main Gate and toilet, area of the exhibition ground and any other area of the ground, if required with proper and sufficient supply. It shall be the duty of the Bidder to get the temporary electric connection for the Fair at his own cost one day before start of the Book Fair. The Bidder shall arrange installation of the connection, tendering of Security Deposit etc., to Government Authorities at his own cost. Only actual consumption charges will be reimbursed to the Bidder by NBT on production of original bill. In case of any problem for getting electric connection, it shall be the sole responsibility of the Bidder to provide adequate supply through hiring more generators at his own cost one day before start of the Book Fair and no extra payment shall be given to Bidder for hiring and providing such extra generator, if any.Note : 1. Providing power connection of various connected rating from switch board in various stands and with suitable size of cooper/aluminum 3½ /4 core armored cable and earth wire controlled with suitable capacity switchgear such as ICTPN, ICSPN/MCB i/c end termination laying of cable in floor, trench, carpets and tapping with power supply from permanent DB of the Ground i/c connections interconnection and maintenance during the Fair period. (The cables and other wiring need to be put under the wooden ramps/rubber covering mat etc. under the carpet on ground floor.2. Only one time payment as quoted by the Tenderer will be made in case of any increase or decrease in number of stalls. |
| 86 | Street light iron poles (20’x2-½’’) |
| 87 | Photography for 10 days (Photographs should be provided in the hard disk and Pen Drive after the Book Fair). 200 photographs of inauguration and other important programs are required in high Resolution in Coffee table Album form in consultation with Officer In-charge. (DSLR full frame HD 4k Camera 2 still cameras with 2 photographers) |
| 88 | Videography for 10 days (All Programs should be provided in HD format and high Resolution. The same should be provided in hard disk & Pen Drive after the Book Fair) along with 20 Minute short documentary of the programs. (3 Full HD Video Cameras setup with 3 videographers). |
| 89 | One Drone Camera with operator for videography of the event on day-to-day basis. |
| 90 | Live streaming on social media channels (YouTube & Facebook) |
| 91 | CCTV Cameras with complete setup and control room access Note: Complete footage/recording for entire event must be provided after the event to NBT |
| 92 | Paper Streamers decorating the path along with hanging book covers |
| 93 | Refreshment packets 500 each per day for children/students (each packet contains – one packet of Good Day Biscuit, one packet of Britannia Fruit Cake, one packet of Lays Chips & one packet of Fruity/Real Juice/Maaza/Slice |
| 94 | Hiring of Taxi (Swift Dzire) minimum 80 km and 12 hours duty |
| 95 | Hiring of taxi (Innova) minimum 80 km and 12 hours duty |
| 96 | Note: Kindly refer Chapter-6 of the Tender form II (Financial Bid) for the items details / Quantity before submiting the rates. |
