Tender For Heavy Duty Hydraulic Extractor Of Jammed Ercs ( 10T ) As Per Rdso Specification No Tm / Sm / 06 ( Second Revision 02 Of 2022 ) Or Latest Up To The Date Of Tender Opening With Amc For Five Years ( Optional ) After Completion Of Warranty On Payment Basis [ Warranty Period: 12 Months After The Date Of Delivery ] , Comprehensive Annual Maintenance Contract Charges After Expiry Of Warranty Period Of 12 Months For Year 1 Warranty Period: 1 Years, Amc Period: 5 Years, Rate Of Discounting: 10 % At ( Location ) Sse / Pway / Stm / Pgt, Sr Kerala 4.00 Numbers 3 29001502 Amc ( Y ) Non Stock --- Yes Consignee Inr Comprehensive Annual Maintenance Contract Charges After Expiry Of Warranty Period Of 12 Months For Year 2 Warranty Period: 1 Years, Amc Period: 5 Years, Rate Of Discounting: 10 % At ( Location ) Sse / Pway / Stm / Pgt, Sr Kerala 4.00 Numbers 4 29001503 Amc ( Y ) Non Stock --- Yes Consignee Inr Comprehensive Annual Maintenance Contract Charges After Expiry Of Warranty Period Of 12 Months For Year 3 Warranty Period: 1 Years, Amc Period: 5 Years, Rate Of Discounting: 10 % Page 1 Of 7 Run Date / Time: 26 / 10 / 2023 16:40:27Pgt Div / Southern Rly Tender Document Tender No 91235873 Closing Date / Time 13 / 11 / 2023 10:30 At ( Location ) Sse / Pway / Stm / Pgt, Sr Kerala 4.00 Numbers 5 29001504 Amc ( Y ) Non Stock --- Yes Consignee Inr Comprehensive Annual Maintenance Contract Charges After Expiry Of Warranty Period Of 12 Months For Year 4 Warranty Period: 1 Years, Amc Period: 5 Years, Rate Of Discounting: 10 % At ( Location ) Sse / Pway / Stm / Pgt, Sr Kerala 4.00 Numbers 6 29001505 Amc ( Y ) Non Stock --- Yes Consignee Inr Comprehensive Annual Maintenance Contract Charges After Expiry Of Warranty Period Of 12 Months For Year 5 Warranty Period: 1 Years, Amc Period: 5 Years, Rate Of Discounting: 10 % At ( Location ) Sse / Pway / Stm / Pgt, Sr Kerala 4.00 Numbers 3. T And C F.O.R Description Destination Delivery Period Description Delivery / Completion Rate Of Supply For All Items Commencement : Within 1 Days Of Issue Of Contract, Completion : --- Within 45 Days Thereafter Payment Terms S.No Description Payment Terms 1 80% Payment Shall Be Made On Receipt Of The Items In Satisfactory Condition, Against Suppliers Challan Certified By Consignee Gazetted Officer, And Inspection Certificate Issued By The Nominated Inspection Agency. Balance 20% Payment Shall Be Made After Successful Installation, Commissioning And Acceptance Of The Equipment By Consignee Subject To Submission Of Bank Guarantee For 10% Of The Contract Value For Warranty Obligations, Valid Beyond 6 Months Period Of Warranty. Statutory Variation Clause S.No Description 1 Statutory Variation In Taxes And Duties, Or Fresh Imposition Of Taxes And Duties By State / Central Governments In Respect Of The Items Stipulated In The Contract ( And Not The Raw Materials Thereof ) , Within The Original Delivery Period Stipulated In The Contract, Or Last Unconditionally Extended Delivery Period Shall Be To Railways Account. Only Such Variation Shall Be Admissible Which Takes Place After The Submission Of Bid. No Claim On Account Of Statutory Variation In Respect Of Existing Tax / Duty Will Be Accepted Unless The Tenderer Has Clearly Indicated In His Offer The Rate Of Tax / Duty Considered In His Quoted Rate. No Claim On Account Of Statutory Variation Shall Be Admissible On Account Of Misclassification By The Supplier / Contractor. Standard Governing Conditions S.No Description 1 The Bidder Agrees To Supply The Tendered Stores At The Rate Quoted By Him In Accordance With The Terms & Conditions Of This Tender And Tender Conditions Uploaded On Ireps Website ( Link- Https: / / Www.Ireps.Gov.In / Ireps / Upload / Repository / Railway / 582 / 161 / Public / Sr_Tender_Conditions_24032023_Sr.Pdf ) And Irs Conditions Of Contract With Latest Amendment. 4. Eligibility Conditions Page 2 Of 7 Run Date / Time: 26 / 10 / 2023 16:40:27Pgt Div / Southern Rly Tender Document Tender No 91235873 Closing Date / Time 13 / 11 / 2023 10:30 Special Eligibility Criteria S.No. Description Confirmation Remarks Documents Required Allowed Uploading 1 Supply To Be As Per Tender Specification And Condition Yes Yes Not Allowed 2 Railway Reserves The Right To Procure The Entire Yes Yes Not Allowed Quantity Or Bulk Quantity From The Proven Sources As Per Part-B / Para 3.0 Of Tender Conditions For E-Tender. Tenderers Are Requested To Upload The Copies Of R.Note / P.O / Inspection Note For Same / Similar Item Supplied To Southern Railway Or Any Other Zonal Railways 3 Preferably Manufacturers Should Participate. Participating Traders / Agents Yes Yes Not Allowed Must Attach Authorization Letter Issued By The Oem Or Oem Authorized Stockist Along With Their Offer. Authorization Letter Should Preferably Be Tender Specific. In Case Of General Authorization Letter, It Must Clearly Indicate The Validity Period / Expiry Date. Offers With General Authorization Letter Silent On Validity Period / Expiry Date Will Not Be Considered For Placement Of Order And That Offer Is Liable To Be Ignored. ( Please Refer Para 3.4 Of Part B Of Sr Tender Conditions 4 1 ) Supply To Be Made As Per The Tender Specification / Condition. ( 2 ) Firm Yes Yes Not Allowed Should Give Demo At The Time Of Delivery At Consignee Destination Sse / Pway / Stm / Pgt. ( 3 ) Firms To Quote With Minimum One Year Warranty & 5 Years Amc .Offers Without Warranty & Amc Will Not Be Considered. ( 4 ) Firms To Please Note That Purchase Order Value Will Be Only For The Supply Of The Machine With The Rates And Taxes And The Amc Contract Charges Will Be Mentioned Separately, Which Would Not Be A Part Of Total Value Of The Purchase Order. ( 5 ) Delivery At Consignee Destination. 5 Carefully Go Through Technical Specification And Conditions Of M And P Yes Yes Not Allowed Enclosed For Compliance Before Submitting The Bids. 2 ) Ranking Of The Offers Will Be Arrived Based On Overall Cost Of Equipment With Comprehensive Amc Charges For 5 Years Adjusted To Net Present Value After Warranty Period Of 12 Months As Per Condition Of M And P Enclosed. 3 ) Cost Of Material, Amc, Camc And Other Charges Etc Should Be Separately Mentioned And Will Arrive Total Cost While Offering Bid. 4 ) Evaluation And Inter Se Ranking Would Be Based On All Inclusive Rate Of Supply, Installation Commissioning, And Camc Put Together 6 [ A ] The Tenderer Must Have Supplied The Same / Similar Items To This Railway Yes Yes Not Allowed Or Any Other Zonal Railways / Production Units. Documentary Evidence ( Such As R / Notes, Tpi Inspection Certificate Etc., ) Must Be Furnished Along With The Offer Evidencing The Execution Of Such Purchase Orders. The Tenderer With Satisfactory Past Performance As Mentioned Above For Supply Of The Same / Similar Items For A Qty. Of 10 Percent Or More Of Tendered Qty. Against A Single Contract Or Must Have Supplied At Least 20 Percentage Of The Tendered Qty In Multiple Orders During The Last Five Years Prior To And Excluding Tender Opening Date May Be Considered ( As Responsive To S.Rly Requirements ) For Placement Of Bulk And Regular Order. [ B ] . If Such Past Performance Level Is Lower, Then The Offer May Be Considered [ As Responsive To S Railway Requirements ] For Placement Of Developmental Order Not Exceeding 20 Percent Of The Net Procurable Quantity. Tenderers, Who Have No Past Performance As Above, May Also Be Considered For Developmental Orders. For Consideration Of Such Developmental Orders, Such Tenderers Must Enclose Along With Their Quotation, Details Of M&P Testing Facilities, Qap [ If Available ] , Technical Manpower / Financial Status Available With Them And Mse / Nsic Registration Certificate For Same / Similar Items. 5. Compliance Conditions Page 3 Of 7 Run Date / Time: 26 / 10 / 2023 16:40:27Pgt Div / Southern Rly Tender Document Tender No 91235873 Closing Date / Time 13 / 11 / 2023 10:30 Commercial-Compliance S.No. Description Confirmation Remarks Documents Required Allowed Uploading 1 Hsn Code 8607 [ A ] All The Bidders / Tenderers Should Ensure That They Are Yes Yes Allowed Gst Compliant And Their Quoted Tax Structure / Rates Are As Per The Gst ( Optional ) Law. Firms Must Indicate Its Gst Registration Number Along With Their Offer. [ B ] In Case The Successful Tenderer Is Not Liable To Be Registered Under Cgst / Igst / Utgst / Sgst Act, The Railway Shall Deduct The Applicable Gst From His / Their Bills Under Reverse Charge Mechanism ( Rcm ) And Deposit The Same To The Concerned Tax Authority. [ C ] The Firm Should Indicate The Tariff Code ( Hsn Code ) For Claiming Gst For The Tendered Item. [ D ] The Offer Shall Be Evaluated Based On The Gst Rate As Quoted By Each Bidder And Same Will Be Used For Determining The Inter-Se Ranking. While Submitting Offer, It Shall Be The Responsibility Of The Bidder To Ensure That They Quote Correct Gst Rate And Hsn Number. [ E ] It Shall Be The Responsibility Of The Bidders To Quote Correct Hsn Number And Corresponding Gst Rate. The Purchaser Shall Not Be Responsible For Any Misclassification Of Hsn Number Or Incorrect Gst Rate, If Quoted By The Bidder. [ F ] Wherever, The Successful Bidder Invoices The Goods At Gst Rate Or Hsn Number Which Is Different From That Incorporated In The Purchase Order, Payment Shall Be Made As Per Gst Rate Which Is Lower Of The Gst Rate Incorporated In The Purchase Order Or Billed. [ G ] Vendor Is Informed That She / He Would Be Required To Adjust Her / His Basic Price To The Extent Required By Higher Tax Bill As Per Invoice To Match The All Inclusive Price As Mentioned In The Purchase Order. [ H ] Any Amendment To Gst Rate Or Hsn Number In The Contract Shall Be As Per The Contractual Conditions And Statutory Amendments In The Quoted Gst Rate And Hsn Number, Under Svc. 2 Preferably Manufacturers Should Participate. Participating Traders / Agents Yes Yes Allowed Must Attach Authorization Letter Issued By The Oem Or Oem Authorized ( Optional ) Stockist Along With Their Offer. Authorization Letter Should Preferably Be Tender Specific. In Case Of General Authorization Letter, It Must Clearly Indicate The Validity Period / Expiry Date. Offers With General Authorization Letter Silent On Validity Period / Expiry Date Will Not Be Considered For Placement Of Order And That Offer Is Liable To Be Ignored. ( Please Refer Para 3.4 Of Tender Condition 3 Make In India Preference Policy :-In Keeping With The Public Procurement Yes Yes Allowed ( Preference To Make In India ) Order, 2017As Amended, It Has Been Found ( Optional ) That There Is Sufficient Local Capacity And Competition In Supply Of The Tendered Item Of Required Quality And Therefore Procurement Of The Item Is Restricted To Class I Local Suppliers Only And The Vendors Who Do Not Qualify To Be Class I Local Suppliers Should Not Quote In The Tender As Their Offers Shall Not Be Considered For Any Ordering. In Case Any Vendor Who Does Not Qualify To Be A Class I Local Supplier For Tendered Item Participates In The Tender It Does So At Its Own Risk And Cost And Railways Shall Not Be Liable For Any Loss Or Damage Caused To The Vendor 4 Please Enter The Percentage Of Local Content In The Material Being Offered. Yes Yes Not Allowed Please Enter 0 For Fully Imported Items, And 100 For Fully Indigenous Items. The Definition And Calculation Of Local Content Shall Be In Accordance With The Make In India Policy As Incorporated In The Tender Condition Page 4 Of 7 Run Date / Time: 26 / 10 / 2023 16:40:27Pgt Div / Southern Rly Tender Document Tender No 91235873 Closing Date / Time 13 / 11 / 2023 10:30 5 As Per Section 171 Of Gst Act 2017, As A Remedy Against Anti-Profiteering, Yes Yes Not Allowed Input Tax Credit Benefit If Any Accrued Should Be Passed On To The Purchaser As Reduction In Basic Price, Or Else The Following Certificate Should Accompany The Bill: It Is Certified That No Input Tax Credit Benefit Has Accrued On Materials Invoiced / Billed For, That Can Be Passed On To Purchaser. B ) Firm Should Submit The Invoice / Bill Clearly Indicating The Appropriate Hsn And Applicable Gst Rate Thereon Duly Supported With Documentary Evidence. C ) Firm Should Also Give A Declaration That Any Additional Input Tax Credit Benefit, If Become Available To Supplier, The Same Shall Be Passed On To The Purchaser Without Any Undue Dela 6 Tenderers Shall Confirm The Following Declaration Failing Which The Offer Will Yes Yes Allowed Be Ignored. I Have Read The Clause Regarding Restrictions On Procurement ( Optional ) From A Bidder Of A Country Which Shares A Land Border With India. I Certify That This Bidder Is Not From Such A Country Or, If From Such A Country, Has Been Registered With The Competent Authority. I Hereby Certify That This Bidder Fulfills All Requirements In This Regard And Is Eligible To Be Considered. Where Applicable, Evidence Of Valid Registration By The Competent Authority Shall Be Attached. 7 Regarding Mse Purchase Preference Please Refer Clause 15.0 Part B Of Yes Yes Not Allowed Southern Railway Tender Conditions. 8 Please Check Website Before Submitting Offer, Whether Yes Yes Not Allowed Any Corrigendum To The Tender Has Been Issued Or Not. 9 Have You Submitted Authenticated Copy Of The Yes Yes Allowed Document Authorizing The Signatory To Submit Offer ( Optional ) And Commit On Behalf Of Tenderers. 10 [ A ] Please Indicate Whether You Are Registered With Any Of The Following Yes Yes Allowed Micro & Small Enterprises ( Mse ) Agencies : District Industries Centres, ( Optional ) Kvic, Kvib, Coir Board, Nsic, Diretorate Of Handicraft & Handloom Or Any Other Body Specified By Ministry Of Msme. [ Name The Agency Clearly ] . If Yes, Then For Availing Benefits Under Msme Act, Should Upload Valid Documents Maintained Under Msme Act Such As Nsic Certificate Etc Duly Marking The Tendered Item In The Certificate. Otherwise, Claim For Benefits Under Msme Act May Not Be Entertained And Also Indicate Whether The Enterprise Is Owned By Sc / St / Woman. Please Upload Documents In Support Of This. [ B ] If You Are Not A Mse Or Consortia Of Mses Formed By Nsic, Please Indicate Percentage Of Sub Contracts In Execution Of This Tender That Will Be From Micro And Small Enterprises. [ In Percent Of Order Value ] With Further Breakup Of Mse Owned By Sc / St [ Information Will Be Provided In Percentage Terms With 6 Fields; Micro Owned By Sc, St, Others And Small Industries Owned By Sc, St And Others ] . [ C ] Please Refer Para 15.0 Part-B Of Tender Conditions 11 Please Enter The Percentage Of Local Content In The Material Being Offered. No Yes Not Allowed Please Enter 0 For Fully Imported Items, And 100 For Fully Indigenous Items. The Definition And Calculation Of Local Content Shall Be In Accordance With The Make In India Policy As Incorporated In The Tender Conditions. General Instructions S.No. Description Confirmation Remarks Documents Required Allowed Uploading 1 All Other Terms And Conditions Are As Per Irs Conditions Of Contract. No No Not Allowed 2 All The Bidders / Tenderers Should Ensure That They Are Gst Compliant And No No Not Allowed Their Quoted Tax Structure / Rates Are As Per Gst Law. In Case The Successful Tenderer Is Not Liable To Be Registered Under Cgst / Gst / Utgst / Sgst Act, Railway Shall Deduct The Applicable Gst From His / Their Bills Under Reverse Charge Machanisam ( Rcm ) And Deposit The Same To The Concerned Tax Authority Page 5 Of 7 Run Date / Time: 26 / 10 / 2023 16:40:27Pgt Div / Southern Rly Tender Document Tender No 91235873 Closing Date / Time 13 / 11 / 2023 10:30 3 Goods And Service Tax ( Gst ) Shall Be Applicable As Per Gst Act ( Please No No Not Allowed Refer Para 14.0 ( A To H ) Part-A Of Tender Condition 4 For Destination By Road / Rail No No Not Allowed 5 As Per Section 171 Of Gst Act 2017, As A Remedy Against Anti-Profiteering, No No Not Allowed Input Tax Credit Benefit If Any Accrued Should Be Passed On To The Purchaser As Reduction In Basic Price, Or Else The Following Certificate Should Accompany The Bill: It Is Certified That No Input Tax Credit Benefit Has Accrued On Materials Invoiced / Billed For, That Can Be Passed On To Purchaser. B ) Firm Should Submit The Invoice / Bill Clearly Indicating The Appropriate Hsn And Applicable Gst Rate Thereon Duly Supported With Documentary Evidence. C ) Firm Should Also Give A Declaration That Any Additional Input Tax Credit Benefit, If Become Available To Supplier, The Same Shall Be Passed On To The Purchaser Without Any Undue Delay Other Conditions S.No. Description Confirmation Remarks Documents Required Allowed Uploading 1 Inspection By Consignee. No No Not Allowed 2 Oem / Authorized Dealer With Valid Certificate Only To Make The Offer Yes Yes Not Allowed 3 Past Performance By Way Of Complied Pos Or R / Notes Or Inspection Yes Yes Allowed Certificates From Railways / Production Units Or Other Govt. Departments If ( Optional ) Any To Be Uploaded With E-Bid 4 1.Railway Is Not Bound To Accept / Cancel The Lowest Or Yes Yes Not Allowed Any Tender Or To Assign Any Reason For Doing So And Railway Reserves The Right To Accept / Cancel Any Tender In Respect Of The Whole Or Any Portion Of The Items Specified In The Schedule Annexed ( Or Tender Schedule ) And The Contractor Shall Be Required To Supply The Same At The Rate Quoted. 2.Vendors May Please Note That Giving Intimation Regarding The Tender In Open Tender Cases Or Giving Limited Tender Enquiry Does Not Guarantee The Suitability Of Offer For Placement Of Purchase Order. Railway Reserve The Right To Place Purchase Order Subject To Fulfillment Of Technical / Commercial Eligibility Conditions / Tender Conditions. 5 Tenderers Shall Confirm The Following Declaration Failing Which The Offer Will Yes Yes Allowed Be Ignored. I Have Read The Clause Regarding Restrictions On Procurement ( Optional ) From A Bidder Of A Country Which Shares A Land Border With India. I Certify That This Bidder Is Not From Such A Country Or, If From Such A Country, Has Been Registered With The Competent Authority. I Hereby Certify That This Bidder Fulfills All Requirements In This Regard And Is Eligible To Be Considered. Where Applicable, Evidence Of Valid Registration By The Competent Authority Shall Be Attached. 6 Oem / Authorized Dealer With Valid Certificate Only To Make The Offer Yes Yes Not Allowed 7 For Make In India Preference Policy Please Refer Para 16.0 Part B Of Yes Yes Not Allowed Southern Railway Tender Conditions Uploaded In Ireps. Special Conditions S.No. Description Confirmation Remarks Documents Required Allowed Uploading 1 Tenderers Are Advised To Check Our Website Before Submitting Their Offer No No Not Allowed Whether Any Corrigendum To The Tender Has Been Issued Or Not. 2 Splitting Of Tender Quantity: The Railway Reserves The Right To No No Not Allowed Distribute / Split The Procurable Quantity As Per Para 5.2 Part B Of Southern Railway Tender Conditions Page 6 Of 7 Run Date / Time: 26 / 10 / 2023 16:40:27Pgt Div / Southern Rly Tender Document Tender No 91235873 Closing Date / Time 13 / 11 / 2023 10:30 Technical-Compliances S.No. Description Confirmation Remarks Documents Required Allowed Uploading 1 Do You Agree To The Guarantee / Warranty As Per Yes Yes Not Allowed Specification And In Case Specification Does Not Contain Gc / Wc. Then Do You Agree Gc / Wc As Per Irs Conditions Of Contract 2 Tenderers To Acknowledge Having Read And Also Yes Yes Not Allowed Accept The Instruction To The Tenderers And Additional Special Conditions Of Contract As Available In Southern Railway Stores Documents Link In The E Procurement Website Undertakings S.No. Description Confirmation Remarks Documents Required Allowed Uploading 1 Tenderers To Acknowledge Having Read And Also Accept The Instructions To No No Not Allowed The Tenderers And Additional Special Conditions Of Contract As Available At Southern Railway Stores Documents Link In The E-Procurement Websit. 6. Documents Attached With Tender S.No. Document Name Document Description 1 4652853.Pdf Rdso Specification The Tenderers In Their Bid Shall Indicate The Details Of Their Gst Jurisdictional Assessing Officers ( Designation, Address & Email Id ) . In Case Of A Contract Award, A Copy Of Purchase Order Shall Be Immediately Forwarded By Purchaser To The Gst Jurisdictional Assessing Officer Mentioned In Tenderers Bid This Tender Complies With Public Procurement Policy ( Make In India ) Order 2017, Dated 15 / 06 / 2017, Issued By Department Of Industrial Promotion And Policy, Ministry Of Commerce, Circulated Vide Railway Board Letter No. 2015 / Rs ( G ) / 779 / 5 Dated 03 / 08 / 2017 And 27 / 12 / 2017 And Amendments / Revisions Thereof. As A Tender Inviting Authority, The Undersigned Has Ensured That The Issue Of This Tender Does Not Violate Provisions Of Gfr Regarding Procurement Through Gem. Digitally Signed By Sr.Dmm / Pgt ( T Prasanna Venkatesan ) , Comprehensive Annual Maintenance Contract Charges After Expiry Of Warranty Period Of 12 Months For Year 2 Warranty Period: 1 Years, Amc Period: 5 Years, Rate Of Discounting: 10 % At ( Location ) Sse / Pway / Stm / Pgt, Sr Kerala 4.00 Numbers 4 29001503 Amc ( Y ) Non Stock --- Yes Consignee Inr Comprehensive Annual Maintenance Contract Charges After Expiry Of Warranty Period Of 12 Months For Year 3 Warranty Period: 1 Years, Amc Period: 5 Years, Rate Of Discounting: 10 % Page 1 Of 7 Run Date / Time: 26 / 10 / 2023 16:40:27Pgt Div / Southern Rly Tender Document Tender No 91235873 Closing Date / Time 13 / 11 / 2023 10:30 At ( Location ) Sse / Pway / Stm / Pgt, Sr Kerala 4.00 Numbers 5 29001504 Amc ( Y ) Non Stock --- Yes Consignee Inr Comprehensive Annual Maintenance Contract Charges After Expiry Of Warranty Period Of 12 Months For Year 4 Warranty Period: 1 Years, Amc Period: 5 Years, Rate Of Discounting: 10 % At ( Location ) Sse / Pway / Stm / Pgt, Sr Kerala 4.00 Numbers 6 29001505 Amc ( Y ) Non Stock --- Yes Consignee Inr Comprehensive Annual Maintenance Contract Charges After Expiry Of Warranty Period Of 12 Months For Year 5 Warranty Period: 1 Years, Amc Period: 5 Years, Rate Of Discounting: 10 % At ( Location ) Sse / Pway / Stm / Pgt, Sr Kerala 4.00 Numbers 3. T And C F.O.R Description Destination Delivery Period Description Delivery / Completion Rate Of Supply For All Items Commencement : Within 1 Days Of Issue Of Contract, Completion : --- Within 45 Days Thereafter Payment Terms S.No Description Payment Terms 1 80% Payment Shall Be Made On Receipt Of The Items In Satisfactory Condition, Against Suppliers Challan Certified By Consignee Gazetted Officer, And Inspection Certificate Issued By The Nominated Inspection Agency. Balance 20% Payment Shall Be Made After Successful Installation, Commissioning And Acceptance Of The Equipment By Consignee Subject To Submission Of Bank Guarantee For 10% Of The Contract Value For Warranty Obligations, Valid Beyond 6 Months Period Of Warranty. Statutory Variation Clause S.No Description 1 Statutory Variation In Taxes And Duties, Or Fresh Imposition Of Taxes And Duties By State / Central Governments In Respect Of The Items Stipulated In The Contract ( And Not The Raw Materials Thereof ) , Within The Original Delivery Period Stipulated In The Contract, Or Last Unconditionally Extended Delivery Period Shall Be To Railways Account. Only Such Variation Shall Be Admissible Which Takes Place After The Submission Of Bid. No Claim On Account Of Statutory Variation In Respect Of Existing Tax / Duty Will Be Accepted Unless The Tenderer Has Clearly Indicated In His Offer The Rate Of Tax / Duty Considered In His Quoted Rate. No Claim On Account Of Statutory Variation Shall Be Admissible On Account Of Misclassification By The Supplier / Contractor. Standard Governing Conditions S.No Description 1 The Bidder Agrees To Supply The Tendered Stores At The Rate Quoted By Him In Accordance With The Terms & Conditions Of This Tender And Tender Conditions Uploaded On Ireps Website ( Link- Https: / / Www.Ireps.Gov.In / Ireps / Upload / Repository / Railway / 582 / 161 / Public / Sr_Tender_Conditions_24032023_Sr.Pdf ) And Irs Conditions Of Contract With Latest Amendment. 4. Eligibility Conditions Page 2 Of 7 Run Date / Time: 26 / 10 / 2023 16:40:27Pgt Div / Southern Rly Tender Document Tender No 91235873 Closing Date / Time 13 / 11 / 2023 10:30 Special Eligibility Criteria S.No. Description Confirmation Remarks Documents Required Allowed Uploading 1 Supply To Be As Per Tender Specification And Condition Yes Yes Not Allowed 2 Railway Reserves The Right To Procure The Entire Yes Yes Not Allowed Quantity Or Bulk Quantity From The Proven Sources As Per Part-B / Para 3.0 Of Tender Conditions For E-Tender. Tenderers Are Requested To Upload The Copies Of R.Note / P.O / Inspection Note For Same / Similar Item Supplied To Southern Railway Or Any Other Zonal Railways 3 Preferably Manufacturers Should Participate. Participating Traders / Agents Yes Yes Not Allowed Must Attach Authorization Letter Issued By The Oem Or Oem Authorized Stockist Along With Their Offer. Authorization Letter Should Preferably Be Tender Specific. In Case Of General Authorization Letter, It Must Clearly Indicate The Validity Period / Expiry Date. Offers With General Authorization Letter Silent On Validity Period / Expiry Date Will Not Be Considered For Placement Of Order And That Offer Is Liable To Be Ignored. ( Please Refer Para 3.4 Of Part B Of Sr Tender Conditions 4 1 ) Supply To Be Made As Per The Tender Specification / Condition. ( 2 ) Firm Yes Yes Not Allowed Should Give Demo At The Time Of Delivery At Consignee Destination Sse / Pway / Stm / Pgt. ( 3 ) Firms To Quote With Minimum One Year Warranty & 5 Years Amc .Offers Without Warranty & Amc Will Not Be Considered. ( 4 ) Firms To Please Note That Purchase Order Value Will Be Only For The Supply Of The Machine With The Rates And Taxes And The Amc Contract Charges Will Be Mentioned Separately, Which Would Not Be A Part Of Total Value Of The Purchase Order. ( 5 ) Delivery At Consignee Destination. 5 Carefully Go Through Technical Specification And Conditions Of M And P Yes Yes Not Allowed Enclosed For Compliance Before Submitting The Bids. 2 ) Ranking Of The Offers Will Be Arrived Based On Overall Cost Of Equipment With Comprehensive Amc Charges For 5 Years Adjusted To Net Present Value After Warranty Period Of 12 Months As Per Condition Of M And P Enclosed. 3 ) Cost Of Material, Amc, Camc And Other Charges Etc Should Be Separately Mentioned And Will Arrive Total Cost While Offering Bid. 4 ) Evaluation And Inter Se Ranking Would Be Based On All Inclusive Rate Of Supply, Installation Commissioning, And Camc Put Together 6 [ A ] The Tenderer Must Have Supplied The Same / Similar Items To This Railway Yes Yes Not Allowed Or Any Other Zonal Railways / Production Units. Documentary Evidence ( Such As R / Notes, Tpi Inspection Certificate Etc., ) Must Be Furnished Along With The Offer Evidencing The Execution Of Such Purchase Orders. The Tenderer With Satisfactory Past Performance As Mentioned Above For Supply Of The Same / Similar Items For A Qty. Of 10 Percent Or More Of Tendered Qty. Against A Single Contract Or Must Have Supplied At Least 20 Percentage Of The Tendered Qty In Multiple Orders During The Last Five Years Prior To And Excluding Tender Opening Date May Be Considered ( As Responsive To S.Rly Requirements ) For Placement Of Bulk And Regular Order. [ B ] . If Such Past Performance Level Is Lower, Then The Offer May Be Considered [ As Responsive To S Railway Requirements ] For Placement Of Developmental Order Not Exceeding 20 Percent Of The Net Procurable Quantity. Tenderers, Who Have No Past Performance As Above, May Also Be Considered For Developmental Orders. For Consideration Of Such Developmental Orders, Such Tenderers Must Enclose Along With Their Quotation, Details Of M&P Testing Facilities, Qap [ If Available ] , Technical Manpower / Financial Status Available With Them And Mse / Nsic Registration Certificate For Same / Similar Items. 5. Compliance Conditions Page 3 Of 7 Run Date / Time: 26 / 10 / 2023 16:40:27Pgt Div / Southern Rly Tender Document Tender No 91235873 Closing Date / Time 13 / 11 / 2023 10:30 Commercial-Compliance S.No. Description Confirmation Remarks Documents Required Allowed Uploading 1 Hsn Code 8607 [ A ] All The Bidders / Tenderers Should Ensure That They Are Yes Yes Allowed Gst Compliant And Their Quoted Tax Structure / Rates Are As Per The Gst ( Optional ) Law. Firms Must Indicate Its Gst Registration Number Along With Their Offer. [ B ] In Case The Successful Tenderer Is Not Liable To Be Registered Under Cgst / Igst / Utgst / Sgst Act, The Railway Shall Deduct The Applicable Gst From His / Their Bills Under Reverse Charge Mechanism ( Rcm ) And Deposit The Same To The Concerned Tax Authority. [ C ] The Firm Should Indicate The Tariff Code ( Hsn Code ) For Claiming Gst For The Tendered Item. [ D ] The Offer Shall Be Evaluated Based On The Gst Rate As Quoted By Each Bidder And Same Will Be Used For Determining The Inter-Se Ranking. While Submitting Offer, It Shall Be The Responsibility Of The Bidder To Ensure That They Quote Correct Gst Rate And Hsn Number. [ E ] It Shall Be The Responsibility Of The Bidders To Quote Correct Hsn Number And Corresponding Gst Rate. The Purchaser Shall Not Be Responsible For Any Misclassification Of Hsn Number Or Incorrect Gst Rate, If Quoted By The Bidder. [ F ] Wherever, The Successful Bidder Invoices The Goods At Gst Rate Or Hsn Number Which Is Different From That Incorporated In The Purchase Order, Payment Shall Be Made As Per Gst Rate Which Is Lower Of The Gst Rate Incorporated In The Purchase Order Or Billed. [ G ] Vendor Is Informed That She / He Would Be Required To Adjust Her / His Basic Price To The Extent Required By Higher Tax Bill As Per Invoice To Match The All Inclusive Price As Mentioned In The Purchase Order. [ H ] Any Amendment To Gst Rate Or Hsn Number In The Contract Shall Be As Per The Contractual Conditions And Statutory Amendments In The Quoted Gst Rate And Hsn Number, Under Svc. 2 Preferably Manufacturers Should Participate. Participating Traders / Agents Yes Yes Allowed Must Attach Authorization Letter Issued By The Oem Or Oem Authorized ( Optional ) Stockist Along With Their Offer. Authorization Letter Should Preferably Be Tender Specific. In Case Of General Authorization Letter, It Must Clearly Indicate The Validity Period / Expiry Date. Offers With General Authorization Letter Silent On Validity Period / Expiry Date Will Not Be Considered For Placement Of Order And That Offer Is Liable To Be Ignored. ( Please Refer Para 3.4 Of Tender Condition 3 Make In India Preference Policy :-In Keeping With The Public Procurement Yes Yes Allowed ( Preference To Make In India ) Order, 2017As Amended, It Has Been Found ( Optional ) That There Is Sufficient Local Capacity And Competition In Supply Of The Tendered Item Of Required Quality And Therefore Procurement Of The Item Is Restricted To Class I Local Suppliers Only And The Vendors Who Do Not Qualify To Be Class I Local Suppliers Should Not Quote In The Tender As Their Offers Shall Not Be Considered For Any Ordering. In Case Any Vendor Who Does Not Qualify To Be A Class I Local Supplier For Tendered Item Participates In The Tender It Does So At Its Own Risk And Cost And Railways Shall Not Be Liable For Any Loss Or Damage Caused To The Vendor 4 Please Enter The Percentage Of Local Content In The Material Being Offered. Yes Yes Not Allowed Please Enter 0 For Fully Imported Items, And 100 For Fully Indigenous Items. The Definition And Calculation Of Local Content Shall Be In Accordance With The Make In India Policy As Incorporated In The Tender Condition Page 4 Of 7 Run Date / Time: 26 / 10 / 2023 16:40:27Pgt Div / Southern Rly Tender Document Tender No 91235873 Closing Date / Time 13 / 11 / 2023 10:30 5 As Per Section 171 Of Gst Act 2017, As A Remedy Against Anti-Profiteering, Yes Yes Not Allowed Input Tax Credit Benefit If Any Accrued Should Be Passed On To The Purchaser As Reduction In Basic Price, Or Else The Following Certificate Should Accompany The Bill: It Is Certified That No Input Tax Credit Benefit Has Accrued On Materials Invoiced / Billed For, That Can Be Passed On To Purchaser. B ) Firm Should Submit The Invoice / Bill Clearly Indicating The Appropriate Hsn And Applicable Gst Rate Thereon Duly Supported With Documentary Evidence. C ) Firm Should Also Give A Declaration That Any Additional Input Tax Credit Benefit, If Become Available To Supplier, The Same Shall Be Passed On To The Purchaser Without Any Undue Dela 6 Tenderers Shall Confirm The Following Declaration Failing Which The Offer Will Yes Yes Allowed Be Ignored. I Have Read The Clause Regarding Restrictions On Procurement ( Optional ) From A Bidder Of A Country Which Shares A Land Border With India. I Certify That This Bidder Is Not From Such A Country Or, If From Such A Country, Has Been Registered With The Competent Authority. I Hereby Certify That This Bidder Fulfills All Requirements In This Regard And Is Eligible To Be Considered. Where Applicable, Evidence Of Valid Registration By The Competent Authority Shall Be Attached. 7 Regarding Mse Purchase Preference Please Refer Clause 15.0 Part B Of Yes Yes Not Allowed Southern Railway Tender Conditions. 8 Please Check Website Before Submitting Offer, Whether Yes Yes Not Allowed Any Corrigendum To The Tender Has Been Issued Or Not. 9 Have You Submitted Authenticated Copy Of The Yes Yes Allowed Document Authorizing The Signatory To Submit Offer ( Optional ) And Commit On Behalf Of Tenderers. 10 [ A ] Please Indicate Whether You Are Registered With Any Of The Following Yes Yes Allowed Micro & Small Enterprises ( Mse ) Agencies : District Industries Centres, ( Optional ) Kvic, Kvib, Coir Board, Nsic, Diretorate Of Handicraft & Handloom Or Any Other Body Specified By Ministry Of Msme. [ Name The Agency Clearly ] . If Yes, Then For Availing Benefits Under Msme Act, Should Upload Valid Documents Maintained Under Msme Act Such As Nsic Certificate Etc Duly Marking The Tendered Item In The Certificate. Otherwise, Claim For Benefits Under Msme Act May Not Be Entertained And Also Indicate Whether The Enterprise Is Owned By Sc / St / Woman. Please Upload Documents In Support Of This. [ B ] If You Are Not A Mse Or Consortia Of Mses Formed By Nsic, Please Indicate Percentage Of Sub Contracts In Execution Of This Tender That Will Be From Micro And Small Enterprises. [ In Percent Of Order Value ] With Further Breakup Of Mse Owned By Sc / St [ Information Will Be Provided In Percentage Terms With 6 Fields; Micro Owned By Sc, St, Others And Small Industries Owned By Sc, St And Others ] . [ C ] Please Refer Para 15.0 Part-B Of Tender Conditions 11 Please Enter The Percentage Of Local Content In The Material Being Offered. No Yes Not Allowed Please Enter 0 For Fully Imported Items, And 100 For Fully Indigenous Items. The Definition And Calculation Of Local Content Shall Be In Accordance With The Make In India Policy As Incorporated In The Tender Conditions. General Instructions S.No. Description Confirmation Remarks Documents Required Allowed Uploading 1 All Other Terms And Conditions Are As Per Irs Conditions Of Contract. No No Not Allowed 2 All The Bidders / Tenderers Should Ensure That They Are Gst Compliant And No No Not Allowed Their Quoted Tax Structure / Rates Are As Per Gst Law. In Case The Successful Tenderer Is Not Liable To Be Registered Under Cgst / Gst / Utgst / Sgst Act, Railway Shall Deduct The Applicable Gst From His / Their Bills Under Reverse Charge Machanisam ( Rcm ) And Deposit The Same To The Concerned Tax Authority Page 5 Of 7 Run Date / Time: 26 / 10 / 2023 16:40:27Pgt Div / Southern Rly Tender Document Tender No 91235873 Closing Date / Time 13 / 11 / 2023 10:30 3 Goods And Service Tax ( Gst ) Shall Be Applicable As Per Gst Act ( Please No No Not Allowed Refer Para 14.0 ( A To H ) Part-A Of Tender Condition 4 For Destination By Road / Rail No No Not Allowed 5 As Per Section 171 Of Gst Act 2017, As A Remedy Against Anti-Profiteering, No No Not Allowed Input Tax Credit Benefit If Any Accrued Should Be Passed On To The Purchaser As Reduction In Basic Price, Or Else The Following Certificate Should Accompany The Bill: It Is Certified That No Input Tax Credit Benefit Has Accrued On Materials Invoiced / Billed For, That Can Be Passed On To Purchaser. B ) Firm Should Submit The Invoice / Bill Clearly Indicating The Appropriate Hsn And Applicable Gst Rate Thereon Duly Supported With Documentary Evidence. C ) Firm Should Also Give A Declaration That Any Additional Input Tax Credit Benefit, If Become Available To Supplier, The Same Shall Be Passed On To The Purchaser Without Any Undue Delay Other Conditions S.No. Description Confirmation Remarks Documents Required Allowed Uploading 1 Inspection By Consignee. No No Not Allowed 2 Oem / Authorized Dealer With Valid Certificate Only To Make The Offer Yes Yes Not Allowed 3 Past Performance By Way Of Complied Pos Or R / Notes Or Inspection Yes Yes Allowed Certificates From Railways / Production Units Or Other Govt. Departments If ( Optional ) Any To Be Uploaded With E-Bid 4 1.Railway Is Not Bound To Accept / Cancel The Lowest Or Yes Yes Not Allowed Any Tender Or To Assign Any Reason For Doing So And Railway Reserves The Right To Accept / Cancel Any Tender In Respect Of The Whole Or Any Portion Of The Items Specified In The Schedule Annexed ( Or Tender Schedule ) And The Contractor Shall Be Required To Supply The Same At The Rate Quoted. 2.Vendors May Please Note That Giving Intimation Regarding The Tender In Open Tender Cases Or Giving Limited Tender Enquiry Does Not Guarantee The Suitability Of Offer For Placement Of Purchase Order. Railway Reserve The Right To Place Purchase Order Subject To Fulfillment Of Technical / Commercial Eligibility Conditions / Tender Conditions. 5 Tenderers Shall Confirm The Following Declaration Failing Which The Offer Will Yes Yes Allowed Be Ignored. I Have Read The Clause Regarding Restrictions On Procurement ( Optional ) From A Bidder Of A Country Which Shares A Land Border With India. I Certify That This Bidder Is Not From Such A Country Or, If From Such A Country, Has Been Registered With The Competent Authority. I Hereby Certify That This Bidder Fulfills All Requirements In This Regard And Is Eligible To Be Considered. Where Applicable, Evidence Of Valid Registration By The Competent Authority Shall Be Attached. 6 Oem / Authorized Dealer With Valid Certificate Only To Make The Offer Yes Yes Not Allowed 7 For Make In India Preference Policy Please Refer Para 16.0 Part B Of Yes Yes Not Allowed Southern Railway Tender Conditions Uploaded In Ireps. Special Conditions S.No. Description Confirmation Remarks Documents Required Allowed Uploading 1 Tenderers Are Advised To Check Our Website Before Submitting Their Offer No No Not Allowed Whether Any Corrigendum To The Tender Has Been Issued Or Not. 2 Splitting Of Tender Quantity: The Railway Reserves The Right To No No Not Allowed Distribute / Split The Procurable Quantity As Per Para 5.2 Part B Of Southern Railway Tender Conditions Page 6 Of 7 Run Date / Time: 26 / 10 / 2023 16:40:27Pgt Div / Southern Rly Tender Document Tender No 91235873 Closing Date / Time 13 / 11 / 2023 10:30 Technical-Compliances S.No. Description Confirmation Remarks Documents Required Allowed Uploading 1 Do You Agree To The Guarantee / Warranty As Per Yes Yes Not Allowed Specification And In Case Specification Does Not Contain Gc / Wc. Then Do You Agree Gc / Wc As Per Irs Conditions Of Contract 2 Tenderers To Acknowledge Having Read And Also Yes Yes Not Allowed Accept The Instruction To The Tenderers And Additional Special Conditions Of Contract As Available In Southern Railway Stores Documents Link In The E Procurement Website Undertakings S.No. Description Confirmation Remarks Documents Required Allowed Uploading 1 Tenderers To Acknowledge Having Read And Also Accept The Instructions To No No Not Allowed The Tenderers And Additional Special Conditions Of Contract As Available At Southern Railway Stores Documents Link In The E-Procurement Websit. 6. Documents Attached With Tender S.No. Document Name Document Description 1 4652853.Pdf Rdso Specification The Tenderers In Their Bid Shall Indicate The Details Of Their Gst Jurisdictional Assessing Officers ( Designation, Address & Email Id ) . In Case Of A Contract Award, A Copy Of Purchase Order Shall Be Immediately Forwarded By Purchaser To The Gst Jurisdictional Assessing Officer Mentioned In Tenderers Bid This Tender Complies With Public Procurement Policy ( Make In India ) Order 2017, Dated 15 / 06 / 2017, Issued By Department Of Industrial Promotion And Policy, Ministry Of Commerce, Circulated Vide Railway Board Letter No. 2015 / Rs ( G ) / 779 / 5 Dated 03 / 08 / 2017 And 27 / 12 / 2017 And Amendments / Revisions Thereof. As A Tender Inviting Authority, The Undersigned Has Ensured That The Issue Of This Tender Does Not Violate Provisions Of Gfr Regarding Procurement Through Gem. Digitally Signed By Sr.Dmm / Pgt ( T Prasanna Venkatesan ) , Comprehensive Annual Maintenance Contract Charges After Expiry Of Warranty Period Of 12 Months For Year 3 Warranty Period: 1 Years, Amc Period: 5 Years, Rate Of Discounting: 10 % Page 1 Of 7 Run Date / Time: 26 / 10 / 2023 16:40:27Pgt Div / Southern Rly Tender Document , Comprehensive Annual Maintenance Contract Charges After Expiry Of Warranty Period Of 12 Months For Year 4 Warranty Period: 1 Years, Amc Period: 5 Years, Rate Of Discounting: 10 % At ( Location ) Sse / Pway / Stm / Pgt, Sr Kerala 4.00 Numbers 6 29001505 Amc ( Y ) Non Stock --- Yes Consignee Inr Comprehensive Annual Maintenance Contract Charges After Expiry Of Warranty Period Of 12 Months For Year 5 Warranty Period: 1 Years, Amc Period: 5 Years, Rate Of Discounting: 10 % At ( Location ) Sse / Pway / Stm / Pgt, Sr Kerala 4.00 Numbers 3. T And C F.O.R Description Destination Delivery Period Description Delivery / Completion Rate Of Supply For All Items Commencement : Within 1 Days Of Issue Of Contract, Completion : --- Within 45 Days Thereafter Payment Terms S.No Description Payment Terms 1 80% Payment Shall Be Made On Receipt Of The Items In Satisfactory Condition, Against Suppliers Challan Certified By Consignee Gazetted Officer, And Inspection Certificate Issued By The Nominated Inspection Agency. Balance 20% Payment Shall Be Made After Successful Installation, Commissioning And Acceptance Of The Equipment By Consignee Subject To Submission Of Bank Guarantee For 10% Of The Contract Value For Warranty Obligations, Valid Beyond 6 Months Period Of Warranty. Statutory Variation Clause S.No Description 1 Statutory Variation In Taxes And Duties, Or Fresh Imposition Of Taxes And Duties By State / Central Governments In Respect Of The Items Stipulated In The Contract ( And Not The Raw Materials Thereof ) , Within The Original Delivery Period Stipulated In The Contract, Or Last Unconditionally Extended Delivery Period Shall Be To Railways Account. Only Such Variation Shall Be Admissible Which Takes Place After The Submission Of Bid. No Claim On Account Of Statutory Variation In Respect Of Existing Tax / Duty Will Be Accepted Unless The Tenderer Has Clearly Indicated In His Offer The Rate Of Tax / Duty Considered In His Quoted Rate. No Claim On Account Of Statutory Variation Shall Be Admissible On Account Of Misclassification By The Supplier / Contractor. Standard Governing Conditions S.No Description 1 The Bidder Agrees To Supply The Tendered Stores At The Rate Quoted By Him In Accordance With The Terms & Conditions Of This Tender And Tender Conditions Uploaded On Ireps Website ( Link- Https: / / Www.Ireps.Gov.In / Ireps / Upload / Repository / Railway / 582 / 161 / Public / Sr_Tender_Conditions_24032023_Sr.Pdf ) And Irs Conditions Of Contract With Latest Amendment. 4. Eligibility Conditions Page 2 Of 7 Run Date / Time: 26 / 10 / 2023 16:40:27Pgt Div / Southern Rly , Comprehensive Annual Maintenance Contract Charges After Expiry Of Warranty Period Of 12 Months For Year 5 Warranty Period: 1 Years, Amc Period: 5 Years, Rate Of Discounting: 10 % At ( Location ) Sse / Pway / Stm / Pgt, Sr Kerala 4.00 Numbers => Limited
