Procurement Of Digital Ultrasonic Single Rail Tester With 9 Probesprocurement Of Digital Ultrasonic Single Rail Tester With 9 Probes, Supply Of Digital Ultrasonic Single Rail Tester With 9 Probes, Coloured Signals And Real A-Scan Pulse Echo With Continuous Recording Of B-Scan Storage Of Each Probe Alongwith Data Setups As Per Rdso Specification No. Rdso / M&C / Ndt / 128 / 2007 ( B-Scan ) Rev-Iv, August 2021 With Additional Features As Mentioned In Condition ( Specification Enclosed ) . [ Warranty Period: 36 Months After The Date Of Delivery ] , Digital Ultrasonic Single Rail Tester With 9 Probes Channels, Coloured Signals And Real A Scan Pulse Echo With Continuous Recording Of B Scan Storage Of Each Probe Along With Data Setups Including All Standard Accessories As Per Rdso Specification No-Rdso / M&C / Ndt / 128 / 2007, ( B-Scan ) Rev-Iv, Aug- 2021.. Effective From 31.12.2022Model No.Railscan-120 [ Warranty Period: 36 Months After The Date Of Delivery ] , Digital Ultrasonic Single Rail Tester With 9 Probes Coloured Signals And Real A Scan Pulse Echo With Continuous Recording Of B Scan Storage Of Each Probe Along With Data Set Ups Including All Standard Accessories As Per Rdso Specification No-M&C / Ndt / 128 / 2007 ( B-Scan ) Rev-Iv Aug-2021 [ Warranty Period: 36 Months After The Date Of Delivery ] , Amc For Total Five Years After Expiry Of Warranty Period ( 36 Months ) For Consignee Sse / Pw / Usfd / G Warranty Period: 3 Years, Amc Period: 5 Years, Rate Of Discounting: 10 % At ( Location ) Sse / Pw / Usfd / G , Secr Maharashtra 2.00 Numbers 5 6557N004 Amc ( Y ) Non Stock --- Yes Consignee Inr Amc For Total Five Years After Expiry Of Warranty Period ( 36 Months ) For Consignee Sse / Pw / Dsd / R Warranty Period: 3 Years, Amc Period: 5 Years, Rate Of Discounting: 10 % At ( Location ) Sse / P.Way / Dsd / R , Secr Chhattisgarh 1.00 Numbers 6 6557N006 Amc ( Y ) Non Stock --- Yes Consignee Inr Amc For Total Five Years After Expiry Of Warranty Period ( 36 Months ) For Consignee Sse / Usfd / Bsp Warranty Period: 3 Years, Amc Period: 5 Years, Rate Of Discounting: 10 % At ( Location ) Sse / Usfd / Bsp , Secr Chhattisgarh 5.00 Numbers 3. T And C F.O.R Description Destination Delivery Period Description Delivery / Completion Rate Of Supply For All Items Commencement : Within 0 Days Of Issue Of Contract, Completion : Full Supply To Be Within 15 Days Thereafter Completed Within 15 Days From The Date Of Purchase Order. Payment Terms S.No Description Payment Terms 1 Payment : I ) 80% Payment Shall Be Made On Receipt Of The Items In Satisfactory Condition, Against Suppliers Challan Certified By Consignee, Gazetted Officer, And Inspection Certificate Issued By The Nominated Inspection Authority. Balance 20% Payment Shall Be Made After Successful Installation, Commissioning And Acceptance Of The Equipment By Consignee Subject To Submission Of Bank Guarantee For 10% Of The Contract Value For Warranty Obligations, Valid Beyond 36 Months Period Of Warranty. Ii ) Payments Will Be Made Against Online Bills Against Online Consignee Receipt Note ( Crn Issued By Gaz. Officer Of Consignee Through Udm ) . Statutory Variation Clause S.No Description 1 Any Statutory Changes In Gst Shall Be Allowed During The Original Delivery Period Against Documentary Evidence, However Same Will Not Be Allowed Due To Increase In Turnover Or Misclassification. Option Clause S.No Description Page 2 Of 8 Run Date / Time: 06 / 04 / 2023 17:31:04Stores / South East Central Rly Tender Document Tender No 06235307 Closing Date / Time 28 / 04 / 2023 10:30 1 Quantity Option Clause: The Purchaser Shall Be Entitled To Vary The Order Quantity Up To + 30% Anytime Within The Contractual Delivery Period ( Including Extended Delivery Period ) On The Same Terms And Conditions. The Increase In Quantity With Respect To The Tender Quantity Can Be Done Even At The Time Of Ordering And The Tenderer Shall Be Bound To Accept The Quantity So Ordered On The Basis Of His Original Offer. The Purchaser Shall Be Entitled To Exercise + 30% Option Clause In One Or More Than One Installment As Long As The Total Variation In Quantity Does Not Exceed The Limit Of 30% Of Ordered Quantity. Standard Governing Conditions S.No Description 1 The Contract Shall Be Governed By Latest Version Of Irs Conditions Of Contract , Secr General Tender Condition 2019 ( Along With All Correction Slips ) Amended Up To The Date Of Tender Opening And Terms And Conditions Incorporated In Tender Documents Attached With The Tender. 4. Eligibility Conditions Special Eligibility Criteria S.No. Description Confirmation Remarks Documents Required Allowed Uploading 1 1. This Item Is Reserved For Procurement From Sources Approved By Yes Yes Allowed Rdso. ( Rdso Item Id Is 3100581 ) . The Railway Reserve The Right To Order ( Optional ) Entire Or Bulk Quantity On Rdso Approved Firm. The Status Of The Firm Will Be Reckoned As On The Date Of Tender Opening And Not Thereafter. But, In Case Of Downgrading / Removal / Suspension / Banning Etc. After Opening Of Tender, Such Changes Shall Be Taken Into Account While Considering The Offers. 2 . Where There Are Not More Than Three Indian Suppliers Categorized As Approved Vendor For A Particular Item, Developmental Vendors Can Be Considered For Placement Of Bulk Order Without Any Quantity Restrictions. However, While Considering Such Vendors, Factors Including Past Performance, Capacity, Delivery Requirements, Quantity Under Procurement, Nature Of Item, Outstanding Order Load Etc. Shall Be Considered In A Transparent Manner, Subject To Rates Being Reasonable. Quantity Allocation Among Eligible Vendors Shall Be Based On Pre Decided Tender Criteria. Such Orders Shall Be Treated As Bulk Orders. 3. Traders Quoting On Behalf Of Rdso Approved Vendor Must Enclose Tender Specific Authorization From The Oem Along With The Offer. This Should Be Uploaded As An Attachment To The Offer. They Must Submit All The Details Of Their Oem Required As Above, Failing Which Their Offer Is Likely To Be Ignored. 2 Offers Without Amc Will Be Summarily Rejected & Not Evaluated For Rate Yes Yes Not Allowed Reasonability. 5. Compliance Conditions Check List S.No. Description Confirmation Remarks Documents Required Allowed Uploading 1 Have You Read And Accepted Tender Conditions? No No Not Allowed 2 Have You Furnished The Statement Of Deviation [ Preferably Nil ] ? No No Not Allowed 3 Have You Attached Any Performance Statements Separately? No No Not Allowed 4 Have You Submitted Authenticated Copy Of The Document Authorizing The No No Not Allowed Signatory To Submit Offer And Commit On Behalf Of Tenderers. Other Conditions Will Be As Per Attached Tender Document. 5 Have You Quoted Delivery Period Correctly And Precisely? No No Not Allowed 6 Have You Quoted Mode Of Dispatch On For Destination Basis For Free No No Not Allowed Delivery At Destination With Rate Structure Clearly Indicating The Basic Rate, Gst And Freight Etc, Up To Destination [ Consignees Premises ] . Page 3 Of 8 Run Date / Time: 06 / 04 / 2023 17:31:04Stores / South East Central Rly Tender Document Tender No 06235307 Closing Date / Time 28 / 04 / 2023 10:30 7 Have You Quoted The Discount If Any In The Specified Column Only In No No Not Allowed Ireps? 8 Have You Furnished Bank Account Details Such As Name Of The Bank And No No Not Allowed Address, Account No., Micr, Ifsc Code And Type Of Account To Facilitate Eft Payment? 9 Have You Submitted Certificate From Ca For More Than 50% Local Content. No No Not Allowed 10 Have You Quoted Correct Gst Rate And Hsn Code Number As Per Secr No No Not Allowed General Tender Condition-2019? Commercial-Compliance S.No. Description Confirmation Remarks Documents Required Allowed Uploading 1 Unloading Of Materials At Consignee Depot Will Be Done By The Consignee. Yes Yes Not Allowed 2 Gstin No. Of Secr:- Madhya Pradesh-23Aaagm0289c1zr, Yes Yes Not Allowed Maharashtra-27Aaagm0289c2zi, Odisha-21Aaagm0289c1zv And Chhattisgarh-22Aaagm0289c1zt. 2. Please Mention Hsn Code Invariably Along With The Tender. 3 Please Enter The Percentage Of Local Content In The Material Being Offered. Yes Yes Allowed Please Enter 0 For Fully Imported Items, And 100 For Fully Indigenous Items. ( Optional ) The Definition And Calculation Of Local Content Shall Be In Accordance With The Make In India Policy As Incorporated In The Secr General Tender Conditions 2019 And Correction Slip No. 002. Firm Should Also Mention The Place At Where Such Value Addition Has Been Made. 4 Earnest Money Deposit ( Emd ) :- ( I ) Emd:- Firm Shall Submit Emd Amount Yes Yes Allowed @2% Of The Estimated Value Of The Tender Rounded Off To Nearest Higher Rs ( Optional ) 10 / -. Please Read Carefully Correction Slip No. 001 Of Secr General Tender Condition 2019 Regarding Earnest Money Deposit Which Is Applicable In This Case. ( Ii ) Please Note That Submission Of Emd Is Exempted Only To Those Firms Who Are Registered With Udyam For Tendered Item / Indian Ordinance Factories / Other Railway And Government Departments / Psus Owned By Ministry Of Railways And Psus For The Group Of Items That Are Manufactured By Them. Firms Appearing On The Approved List Of Rdso For The Tendered Item Shall Be Exempted For Submission Of Emd Subject To Approval Status Of The Firm Being Valid On The Date Of Tender Closing. The Firm Registered With Pcmm, South East Central Railway / Bilaspur For The Trade Group Of The Tendered Item Shall Also Be Exempted For Submission Of Earnest Money Deposit According To The Monetary Limit Of Registration. Firm Shall Clearly Indicate Their Registration Number Along With Monetary Limit Of Registration, If Any. Tenderers Must Upload / Submit Valid Documents For The Exemption Of Emd Along With Their Bid. Note: If Any Tenderer Neither Submit Emd Nor Uploaded Valid Documents For Exemption Of Emd, Then Their Offer Will Be Summarily Rejected. 5 Purchase Preference To Mses:- Micro And Small Enterprises Who Want To Yes Yes Allowed Avail Benefits Under Mse Policy Are Advised To Submit Udyam Certificate ( Optional ) Only. Certificates Such As Nsic, Dic, Uam Will Not Be Considered And Firm Will Be Treated As Non Mse Firm. ( Authority: Railway Board Letter No. 2022 / Rs ( G ) / / 363 / 1 Dtd. 21.09.2022 ) . Page 4 Of 8 Run Date / Time: 06 / 04 / 2023 17:31:04Stores / South East Central Rly Tender Document Tender No 06235307 Closing Date / Time 28 / 04 / 2023 10:30 6 Security Deposit: - The Successful Tenderer Will Have To Deposit Security Yes Yes Allowed Money @ 5 % Of Contract Order Value ( Rounded Off To Nearest Higher Rs ( Optional ) 10 / - ) Within 21 Days Of Issue Of Letter Of Acceptance Subject To The Exemption As Mentioned In Secr General Tender Conditions 2019 And Correction Slip No. 001, 004 & 006 Of Secr General Tender Conditions 2019. The Security Money Has To Be Deposited In Any Of The Forms Mentioned In The Secr General Tender Condition 2019. 2. Tenderer Are Advised To Read Carefully Secr General Tender Condition 2019, Correction Slip No.001, 004 And.006 Issued Regarding Revised Emd & Sd Which Is Applicable In This Case. 3. Please Note That In Case Successful Tenderer Does Not Deposit The Balance Sd Within Stipulated Time ( 21 Days From The Issue Of Letter Of Acceptance ) Then Emd Shall Be Forfeited & Case Be Dealt As That Of Withdrawal Of The Offer By Tenderer As Per Extant Instructions . 7 Warranty Period : Warranty Period Will Be 3 ( Three ) Years From The Date Of No No Not Allowed Commissioning Of The Equipment. 8 Annaul Maintenance Contract : Tenderers Are Required To Quote For Post No No Not Allowed Warranty Annual Maintenance Contract ( Amc ) For A Period Of Five Years After Expiry Of The Warranty Period Of The M&P Along With Their Offers. The Scope Of Amc Will Include Preventive And Breakdown Maintenance. Amc Charges Include All Cost Of Personnel, Spares Etc. Except The Cost Of Consumables Required For Day-To-Day Operation And Daily Maintenance Checks. 9 The Offers Shall Be Evaluated Based On The Gst Rates As Quoted By Each No No Not Allowed Bidder And Same Will Be Used For Determining The Inter Se Ranking. While Submitting Offers; It Shall Be Responsibility Of Bidder To Ensure That They Quote Correct Gst Rate And Hsn Number. 10 Please Enter The Percentage Of Local Content In The Material Being Offered. No Yes Not Allowed Please Enter 0 For Fully Imported Items, And 100 For Fully Indigenous Items. The Definition And Calculation Of Local Content Shall Be In Accordance With The Make In India Policy As Incorporated In The Tender Conditions. General Instructions S.No. Description Confirmation Remarks Documents Required Allowed Uploading 1 To Ensure Consistent Quality And Long Term Partnership, Railways Shall No No Not Allowed Have The Right To Audit The Price And Quality Of Vendor. The Scope Of Quality Audit Will Include Performance Feedback From The Railway. Other Conditions S.No. Description Confirmation Remarks Documents Required Allowed Uploading 1 Inspection By Consignee ( Sse / Usfd ( In-Charge ) / Bsp. No No Not Allowed 2 Bidders Special Attention Is Drawn Towards Conditions For Eligibility Of Yes Yes Not Allowed Tenderer, Purchase Preference To Mse, Cartel Formation Conditions, No Splitting Criteria , Guidelines For Electronic Reverse Auction & Emd And Sd Conditions Stipulated In This Tender Schedule And Secr General Tender Condition 2019 And All The Correction Slips Attached With This Tender. 3 The Bidder Confirms That Rates And Other Financial Terms Quoted In Relevant Yes Yes Not Allowed Columns Of Financial Bid Will Only Be Ruling Terms For Acceptance, And Such Terms Quoted Anywhere Else Should Be Ignored. [ Denial Of This Condition Not Recommended ] . 4 The Purchaser Reserves The Right To Discharge The Tender In Case Cartel Is Yes Yes Not Allowed Suspected Or The Tender Is Not Found To Be Advantageous / Reasonable For Railways. Page 5 Of 8 Run Date / Time: 06 / 04 / 2023 17:31:04Stores / South East Central Rly Tender Document Tender No 06235307 Closing Date / Time 28 / 04 / 2023 10:30 5 In Case Of Placement Of Purchase Order, For Refund Of Sd, Firm Shall Submit Yes Yes Not Allowed Request Along With No Claim Certificate In Prescribed Format On His Letter Pad. 6 Validity Of Offers Should Be Minimum 120 Days From The Date Of Tender Yes Yes Not Allowed Opening. 7 For : Destination. Firm Are Advised To Quote With Delivery Term For Yes Yes Not Allowed Destination. If Firm Will Offer With Delivery Term For Ex-Works And Delivery By Road / Rail Then Firm Shall Dispatch The Stores In Such A Way That It Shall Reach The Ultimate Consignee Before Terminal Date Of Delivery Mentioned In The Contract. In Such Cases Merely The Dispatch Of Material Within Contractual Delivery Period Does Not Mean That The Firm Has Supplied The Material Within Contractual Delivery Period But It Shall Reach To Ultimate Consignee On Or Before Contractual Delivery Period As Date Of Supply Of Material. 8 Firm Should Clearly State Hsn Code Of Eight Digit And Also Mention That Yes Yes Allowed Under Which Chapter And Sub-Heading Of Central Excise Tariff, Their Gst ( Optional ) Tariff Falls. Purchaser Shall Not Be Responsible For Any Misclassification Of Hsn Number Or Incorrect Gst Rate If Quoted By The Bidder. 9 The Tenderers In Their Bids Shall Indicate The Details Of Their Jurisdictional Yes Yes Allowed Goods And Service Tax ( Gst ) Assessing Officers ( Designation, Address ( Optional ) & Email Id ) . In Case Of A Contract Award, A Copy Of The Loa / Purchase Order Shall Be Immediately Forwarded By Purchaser To The Jurisdictional Gst Assessing Officer Mentioned In The Tenderers Bid. 10 If Vendor Quotes Delivery Period As Range Bound Period Than The Lower Value Yes Yes Not Allowed Of That Range Will Be Considered For Delivery Period. 11 Other Terms And Conditions, Along With All Correction Slips, Are As Per No No Not Allowed Tender Document Of S.E.C. Railway Which Is Available On E-Procurement Website Www.Ireps.Gov.In 12 Offers Will Be Evaluated On The Basis Of Total Value Of The Item With 03 Years Yes Yes Allowed Warranty + Total Value Of Amc For 05 Years After The Warranty Period. Inter- ( Optional ) Se Ranking Will Be Decided Accordingly. Special Conditions S.No. Description Confirmation Remarks Documents Required Allowed Uploading 1 The Bidder Agrees To Supply The Tendered Stores At The Rates Quoted By Him No No Not Allowed In Accordance With The Irs Conditions Of Contract , General Tender Condition Of Secr 2019, Correction Slip No.001, 002, 003 , 004, 005, 006, 007, 008, 009, 010, 011& 012 With Latest Updation Till Date Of Tender Opening. In Case Of Any Conflict With The Standard Terms And Conditions Mentioned In The Secr General Tender Condition 2019 , Correction Slip No.001, 002, 003, 004, 005, 006, 007, 008, 009, 010, 011 And 012 & Tender Conditions Mentioned In This Tender Schedule , The Tender Conditions Mentioned In This Tender Schedule Will Prevail. 2 All The Bidders / Tenderers Should Ensure That They Are Gst Compliant And No No Not Allowed Their Quoted Tax Structure / Rates Are As Per Gst Law. [ B ] In Case The Successful Tenderer Is Not Liable To Be Registered Under Cgst / Igst / Utgst / Sgst Act, The Railway Shall Deduct The Applicable Gst From His / Their Bills Under Reverse Charge Mechanism [ Rcm ] And Deposit The Same To The Concerned Tax Authority. Any Additional Input Tax Credit ( Itc ) Benefit, If Becomes Available To Supplier, The Same Shall Be Passed On To Purchaser Without Any Undue Delay. Page 6 Of 8 Run Date / Time: 06 / 04 / 2023 17:31:04Stores / South East Central Rly Tender Document Tender No 06235307 Closing Date / Time 28 / 04 / 2023 10:30 3 Make In India Policy :- This Tender Complies With Public Procurement No No Not Allowed Policy ( Make In India ) Order 2017, Dated 15 / 06 / 2017, Issued By Department Of Industrial Promotion And Policy, Ministry Of Commerce, Circulated Vide Railway Board Letter No. 2015 / Rs ( G ) / 779 / 5 Dated 03 / 08 / 2017, 27 / 12 / 2017 Etc. And Correction Slip No.002 & 005 Of Secr General Tender Conditions-2019 Issued By Secr In The Matter. 4 Consequence Of Failure:- ( I ) In Case Firm Fails To Execute The Contract Within No No Not Allowed Original Or Extended Delivery Period, The Purchaser Will Be Entitled To Impose Liquidated Damages ( Ld ) For Extension Of Delivery Period Or May Decide To Cancel The Contract By Forfeiting The Security Deposit Submitted By The Firm. ( Ii ) In Case Where Sd Has Been Exempted For Any Reason, And The Supplier Fails To Supply Goods As Per The Conditions Of The Contract , As Amended From Time To Time, Purchaser Shall Have Right To Levy Damages From The Supplier For Failing To Comply With Contractual Conditions Not By Way Of Penalty, An Amount Equal To Sd Amount, As Would Have Been Applicable If The Contract Was With A Non -Exempted Vendor. These Damages Shall Be Treated As Outstanding Recoveries Against The Vendor And Dealt Accordingly. 5 Any Type Of Charges Mentioned At Different Location Other Than Financial Bid No No Not Allowed Are Not Considerable And To Be Treated As Nil. 6 Whenever Tender Is Floated With Purchase Restriction From Sources No No Not Allowed Approved By Nominated Authorities And There Exists A Suspected Cartel Situation By Approved Sources Or The Rates Available From Approved Source / Sources Are Adjudged Unreasonably High, Despite Fair Efforts As Permissible, The Purchaser Reserves The Right To Place Orders On Firms Outside The Approved Vendors List, Without Any Restrictions. ( Rb Letter No.2001 / Rs ( G ) / 779 / 7Pt-1 Dated 29 / 06 / 2017 ) . 7 The Contractor During Commissioning Of The Equipment Will Also Train No No Not Allowed Railway Staff In Operation And Maintenance Of Equipment Supplied, Free Of Cost Technical-Compliances S.No. Description Confirmation Remarks Documents Required Allowed Uploading 1 Technical Specification Is As Per Rdso Specification Document Attached No No Not Allowed With This Tender. 2 Machine Shall Have Facility Of Continuous Watch / Review Of Recorded B Scan No No Not Allowed Data In Machine And In Laptop From Starting Km To End Km With Provision Of Fast Forward And Backward. 3 Software Of The Machine Shall Have Facility To Do Testing In Increasing Km No No Not Allowed And Decreasing Km And With Provision Of Stamping Special Feature Like Sej, Turnout , Glued Joint , Level Crossing And Any Other Such Feature. 6. Documents Attached With Tender S.No. Document Name Document Description 1 4281300.Pdf Rdso Technical Specification 2 4281280.Pdf Correction Slip No. 012 3 4281241.Pdf Secr General Tender Conditions-2019 4 4281248.Pdf Revised Irs Condition Of Contract-2022 5 4281252.Pdf Correction Slip No. 001 6 4281255.Pdf Correction Slip No. 002 7 4281260.Pdf Correction Slip No. 003 8 4281263.Pdf Correction Slip No. 004 9 4281267.Pdf Correction Slip No. 005 10 4281269.Pdf Correction Slip No. 006 Page 7 Of 8 Run Date / Time: 06 / 04 / 2023 17:31:04Stores / South East Central Rly Tender Document Tender No 06235307 Closing Date / Time 28 / 04 / 2023 10:30 11 4281271.Pdf Correction Slip No. 007 12 4281272.Pdf Correction Slip No. 008 13 4281273.Pdf Correction Slip No. 009 14 4281274.Pdf Correction Slip No. 010 15 4281277.Pdf Correction Slip No. 011 16 4281234.Pdf Applicable M&P Terms And Conditions The Tenderers In Their Bid Shall Indicate The Details Of Their Gst Jurisdictional Assessing Officers ( Designation, Address & Email Id ) . In Case Of A Contract Award, A Copy Of Purchase Order Shall Be Immediately Forwarded By Purchaser To The Gst Jurisdictional Assessing Officer Mentioned In Tenderers Bid This Tender Complies With Public Procurement Policy ( Make In India ) Order 2017, Dated 15 / 06 / 2017, Issued By Department Of Industrial Promotion And Policy, Ministry Of Commerce, Circulated Vide Railway Board Letter No. 2015 / Rs ( G ) / 779 / 5 Dated 03 / 08 / 2017 And 27 / 12 / 2017 And Amendments / Revisions Thereof. As A Tender Inviting Authority, The Undersigned Has Ensured That The Issue Of This Tender Does Not Violate Provisions Of Gfr Regarding Procurement Through Gem. Digitally Signed By Cmm-I ( Shashi Prakash Dwivedi ) , Amc For Total Five Years After Expiry Of Warranty Period ( 36 Months ) For Consignee Sse / Pw / Dsd / R Warranty Period: 3 Years, Amc Period: 5 Years, Rate Of Discounting: 10 % At ( Location ) Sse / P.Way / Dsd / R , Secr Chhattisgarh 1.00 Numbers 6 6557N006 Amc ( Y ) Non Stock --- Yes Consignee Inr Amc For Total Five Years After Expiry Of Warranty Period ( 36 Months ) For Consignee Sse / Usfd / Bsp Warranty Period: 3 Years, Amc Period: 5 Years, Rate Of Discounting: 10 % At ( Location ) Sse / Usfd / Bsp , Secr Chhattisgarh 5.00 Numbers 3. T And C F.O.R Description Destination Delivery Period Description Delivery / Completion Rate Of Supply For All Items Commencement : Within 0 Days Of Issue Of Contract, Completion : Full Supply To Be Within 15 Days Thereafter Completed Within 15 Days From The Date Of Purchase Order. Payment Terms S.No Description Payment Terms 1 Payment : I ) 80% Payment Shall Be Made On Receipt Of The Items In Satisfactory Condition, Against Suppliers Challan Certified By Consignee, Gazetted Officer, And Inspection Certificate Issued By The Nominated Inspection Authority. Balance 20% Payment Shall Be Made After Successful Installation, Commissioning And Acceptance Of The Equipment By Consignee Subject To Submission Of Bank Guarantee For 10% Of The Contract Value For Warranty Obligations, Valid Beyond 36 Months Period Of Warranty. Ii ) Payments Will Be Made Against Online Bills Against Online Consignee Receipt Note ( Crn Issued By Gaz. Officer Of Consignee Through Udm ) . Statutory Variation Clause S.No Description 1 Any Statutory Changes In Gst Shall Be Allowed During The Original Delivery Period Against Documentary Evidence, However Same Will Not Be Allowed Due To Increase In Turnover Or Misclassification. Option Clause S.No Description Page 2 Of 8 Run Date / Time: 06 / 04 / 2023 17:31:04Stores / South East Central Rly Tender Document Tender No 06235307 Closing Date / Time 28 / 04 / 2023 10:30 1 Quantity Option Clause: The Purchaser Shall Be Entitled To Vary The Order Quantity Up To + 30% Anytime Within The Contractual Delivery Period ( Including Extended Delivery Period ) On The Same Terms And Conditions. The Increase In Quantity With Respect To The Tender Quantity Can Be Done Even At The Time Of Ordering And The Tenderer Shall Be Bound To Accept The Quantity So Ordered On The Basis Of His Original Offer. The Purchaser Shall Be Entitled To Exercise + 30% Option Clause In One Or More Than One Installment As Long As The Total Variation In Quantity Does Not Exceed The Limit Of 30% Of Ordered Quantity. Standard Governing Conditions S.No Description 1 The Contract Shall Be Governed By Latest Version Of Irs Conditions Of Contract , Secr General Tender Condition 2019 ( Along With All Correction Slips ) Amended Up To The Date Of Tender Opening And Terms And Conditions Incorporated In Tender Documents Attached With The Tender. 4. Eligibility Conditions Special Eligibility Criteria S.No. Description Confirmation Remarks Documents Required Allowed Uploading 1 1. This Item Is Reserved For Procurement From Sources Approved By Yes Yes Allowed Rdso. ( Rdso Item Id Is 3100581 ) . The Railway Reserve The Right To Order ( Optional ) Entire Or Bulk Quantity On Rdso Approved Firm. The Status Of The Firm Will Be Reckoned As On The Date Of Tender Opening And Not Thereafter. But, In Case Of Downgrading / Removal / Suspension / Banning Etc. After Opening Of Tender, Such Changes Shall Be Taken Into Account While Considering The Offers. 2 . Where There Are Not More Than Three Indian Suppliers Categorized As Approved Vendor For A Particular Item, Developmental Vendors Can Be Considered For Placement Of Bulk Order Without Any Quantity Restrictions. However, While Considering Such Vendors, Factors Including Past Performance, Capacity, Delivery Requirements, Quantity Under Procurement, Nature Of Item, Outstanding Order Load Etc. Shall Be Considered In A Transparent Manner, Subject To Rates Being Reasonable. Quantity Allocation Among Eligible Vendors Shall Be Based On Pre Decided Tender Criteria. Such Orders Shall Be Treated As Bulk Orders. 3. Traders Quoting On Behalf Of Rdso Approved Vendor Must Enclose Tender Specific Authorization From The Oem Along With The Offer. This Should Be Uploaded As An Attachment To The Offer. They Must Submit All The Details Of Their Oem Required As Above, Failing Which Their Offer Is Likely To Be Ignored. 2 Offers Without Amc Will Be Summarily Rejected & Not Evaluated For Rate Yes Yes Not Allowed Reasonability. 5. Compliance Conditions Check List S.No. Description Confirmation Remarks Documents Required Allowed Uploading 1 Have You Read And Accepted Tender Conditions? No No Not Allowed 2 Have You Furnished The Statement Of Deviation [ Preferably Nil ] ? No No Not Allowed 3 Have You Attached Any Performance Statements Separately? No No Not Allowed 4 Have You Submitted Authenticated Copy Of The Document Authorizing The No No Not Allowed Signatory To Submit Offer And Commit On Behalf Of Tenderers. Other Conditions Will Be As Per Attached Tender Document. 5 Have You Quoted Delivery Period Correctly And Precisely? No No Not Allowed 6 Have You Quoted Mode Of Dispatch On For Destination Basis For Free No No Not Allowed Delivery At Destination With Rate Structure Clearly Indicating The Basic Rate, Gst And Freight Etc, Up To Destination [ Consignees Premises ] . Page 3 Of 8 Run Date / Time: 06 / 04 / 2023 17:31:04Stores / South East Central Rly Tender Document Tender No 06235307 Closing Date / Time 28 / 04 / 2023 10:30 7 Have You Quoted The Discount If Any In The Specified Column Only In No No Not Allowed Ireps? 8 Have You Furnished Bank Account Details Such As Name Of The Bank And No No Not Allowed Address, Account No., Micr, Ifsc Code And Type Of Account To Facilitate Eft Payment? 9 Have You Submitted Certificate From Ca For More Than 50% Local Content. No No Not Allowed 10 Have You Quoted Correct Gst Rate And Hsn Code Number As Per Secr No No Not Allowed General Tender Condition-2019? Commercial-Compliance S.No. Description Confirmation Remarks Documents Required Allowed Uploading 1 Unloading Of Materials At Consignee Depot Will Be Done By The Consignee. Yes Yes Not Allowed 2 Gstin No. Of Secr:- Madhya Pradesh-23Aaagm0289c1zr, Yes Yes Not Allowed Maharashtra-27Aaagm0289c2zi, Odisha-21Aaagm0289c1zv And Chhattisgarh-22Aaagm0289c1zt. 2. Please Mention Hsn Code Invariably Along With The Tender. 3 Please Enter The Percentage Of Local Content In The Material Being Offered. Yes Yes Allowed Please Enter 0 For Fully Imported Items, And 100 For Fully Indigenous Items. ( Optional ) The Definition And Calculation Of Local Content Shall Be In Accordance With The Make In India Policy As Incorporated In The Secr General Tender Conditions 2019 And Correction Slip No. 002. Firm Should Also Mention The Place At Where Such Value Addition Has Been Made. 4 Earnest Money Deposit ( Emd ) :- ( I ) Emd:- Firm Shall Submit Emd Amount Yes Yes Allowed @2% Of The Estimated Value Of The Tender Rounded Off To Nearest Higher Rs ( Optional ) 10 / -. Please Read Carefully Correction Slip No. 001 Of Secr General Tender Condition 2019 Regarding Earnest Money Deposit Which Is Applicable In This Case. ( Ii ) Please Note That Submission Of Emd Is Exempted Only To Those Firms Who Are Registered With Udyam For Tendered Item / Indian Ordinance Factories / Other Railway And Government Departments / Psus Owned By Ministry Of Railways And Psus For The Group Of Items That Are Manufactured By Them. Firms Appearing On The Approved List Of Rdso For The Tendered Item Shall Be Exempted For Submission Of Emd Subject To Approval Status Of The Firm Being Valid On The Date Of Tender Closing. The Firm Registered With Pcmm, South East Central Railway / Bilaspur For The Trade Group Of The Tendered Item Shall Also Be Exempted For Submission Of Earnest Money Deposit According To The Monetary Limit Of Registration. Firm Shall Clearly Indicate Their Registration Number Along With Monetary Limit Of Registration, If Any. Tenderers Must Upload / Submit Valid Documents For The Exemption Of Emd Along With Their Bid. Note: If Any Tenderer Neither Submit Emd Nor Uploaded Valid Documents For Exemption Of Emd, Then Their Offer Will Be Summarily Rejected. 5 Purchase Preference To Mses:- Micro And Small Enterprises Who Want To Yes Yes Allowed Avail Benefits Under Mse Policy Are Advised To Submit Udyam Certificate ( Optional ) Only. Certificates Such As Nsic, Dic, Uam Will Not Be Considered And Firm Will Be Treated As Non Mse Firm. ( Authority: Railway Board Letter No. 2022 / Rs ( G ) / / 363 / 1 Dtd. 21.09.2022 ) . Page 4 Of 8 Run Date / Time: 06 / 04 / 2023 17:31:04Stores / South East Central Rly Tender Document Tender No 06235307 Closing Date / Time 28 / 04 / 2023 10:30 6 Security Deposit: - The Successful Tenderer Will Have To Deposit Security Yes Yes Allowed Money @ 5 % Of Contract Order Value ( Rounded Off To Nearest Higher Rs ( Optional ) 10 / - ) Within 21 Days Of Issue Of Letter Of Acceptance Subject To The Exemption As Mentioned In Secr General Tender Conditions 2019 And Correction Slip No. 001, 004 & 006 Of Secr General Tender Conditions 2019. The Security Money Has To Be Deposited In Any Of The Forms Mentioned In The Secr General Tender Condition 2019. 2. Tenderer Are Advised To Read Carefully Secr General Tender Condition 2019, Correction Slip No.001, 004 And.006 Issued Regarding Revised Emd & Sd Which Is Applicable In This Case. 3. Please Note That In Case Successful Tenderer Does Not Deposit The Balance Sd Within Stipulated Time ( 21 Days From The Issue Of Letter Of Acceptance ) Then Emd Shall Be Forfeited & Case Be Dealt As That Of Withdrawal Of The Offer By Tenderer As Per Extant Instructions . 7 Warranty Period : Warranty Period Will Be 3 ( Three ) Years From The Date Of No No Not Allowed Commissioning Of The Equipment. 8 Annaul Maintenance Contract : Tenderers Are Required To Quote For Post No No Not Allowed Warranty Annual Maintenance Contract ( Amc ) For A Period Of Five Years After Expiry Of The Warranty Period Of The M&P Along With Their Offers. The Scope Of Amc Will Include Preventive And Breakdown Maintenance. Amc Charges Include All Cost Of Personnel, Spares Etc. Except The Cost Of Consumables Required For Day-To-Day Operation And Daily Maintenance Checks. 9 The Offers Shall Be Evaluated Based On The Gst Rates As Quoted By Each No No Not Allowed Bidder And Same Will Be Used For Determining The Inter Se Ranking. While Submitting Offers; It Shall Be Responsibility Of Bidder To Ensure That They Quote Correct Gst Rate And Hsn Number. 10 Please Enter The Percentage Of Local Content In The Material Being Offered. No Yes Not Allowed Please Enter 0 For Fully Imported Items, And 100 For Fully Indigenous Items. The Definition And Calculation Of Local Content Shall Be In Accordance With The Make In India Policy As Incorporated In The Tender Conditions. General Instructions S.No. Description Confirmation Remarks Documents Required Allowed Uploading 1 To Ensure Consistent Quality And Long Term Partnership, Railways Shall No No Not Allowed Have The Right To Audit The Price And Quality Of Vendor. The Scope Of Quality Audit Will Include Performance Feedback From The Railway. Other Conditions S.No. Description Confirmation Remarks Documents Required Allowed Uploading 1 Inspection By Consignee ( Sse / Usfd ( In-Charge ) / Bsp. No No Not Allowed 2 Bidders Special Attention Is Drawn Towards Conditions For Eligibility Of Yes Yes Not Allowed Tenderer, Purchase Preference To Mse, Cartel Formation Conditions, No Splitting Criteria , Guidelines For Electronic Reverse Auction & Emd And Sd Conditions Stipulated In This Tender Schedule And Secr General Tender Condition 2019 And All The Correction Slips Attached With This Tender. 3 The Bidder Confirms That Rates And Other Financial Terms Quoted In Relevant Yes Yes Not Allowed Columns Of Financial Bid Will Only Be Ruling Terms For Acceptance, And Such Terms Quoted Anywhere Else Should Be Ignored. [ Denial Of This Condition Not Recommended ] . 4 The Purchaser Reserves The Right To Discharge The Tender In Case Cartel Is Yes Yes Not Allowed Suspected Or The Tender Is Not Found To Be Advantageous / Reasonable For Railways. Page 5 Of 8 Run Date / Time: 06 / 04 / 2023 17:31:04Stores / South East Central Rly Tender Document Tender No 06235307 Closing Date / Time 28 / 04 / 2023 10:30 5 In Case Of Placement Of Purchase Order, For Refund Of Sd, Firm Shall Submit Yes Yes Not Allowed Request Along With No Claim Certificate In Prescribed Format On His Letter Pad. 6 Validity Of Offers Should Be Minimum 120 Days From The Date Of Tender Yes Yes Not Allowed Opening. 7 For : Destination. Firm Are Advised To Quote With Delivery Term For Yes Yes Not Allowed Destination. If Firm Will Offer With Delivery Term For Ex-Works And Delivery By Road / Rail Then Firm Shall Dispatch The Stores In Such A Way That It Shall Reach The Ultimate Consignee Before Terminal Date Of Delivery Mentioned In The Contract. In Such Cases Merely The Dispatch Of Material Within Contractual Delivery Period Does Not Mean That The Firm Has Supplied The Material Within Contractual Delivery Period But It Shall Reach To Ultimate Consignee On Or Before Contractual Delivery Period As Date Of Supply Of Material. 8 Firm Should Clearly State Hsn Code Of Eight Digit And Also Mention That Yes Yes Allowed Under Which Chapter And Sub-Heading Of Central Excise Tariff, Their Gst ( Optional ) Tariff Falls. Purchaser Shall Not Be Responsible For Any Misclassification Of Hsn Number Or Incorrect Gst Rate If Quoted By The Bidder. 9 The Tenderers In Their Bids Shall Indicate The Details Of Their Jurisdictional Yes Yes Allowed Goods And Service Tax ( Gst ) Assessing Officers ( Designation, Address ( Optional ) & Email Id ) . In Case Of A Contract Award, A Copy Of The Loa / Purchase Order Shall Be Immediately Forwarded By Purchaser To The Jurisdictional Gst Assessing Officer Mentioned In The Tenderers Bid. 10 If Vendor Quotes Delivery Period As Range Bound Period Than The Lower Value Yes Yes Not Allowed Of That Range Will Be Considered For Delivery Period. 11 Other Terms And Conditions, Along With All Correction Slips, Are As Per No No Not Allowed Tender Document Of S.E.C. Railway Which Is Available On E-Procurement Website Www.Ireps.Gov.In 12 Offers Will Be Evaluated On The Basis Of Total Value Of The Item With 03 Years Yes Yes Allowed Warranty + Total Value Of Amc For 05 Years After The Warranty Period. Inter- ( Optional ) Se Ranking Will Be Decided Accordingly. Special Conditions S.No. Description Confirmation Remarks Documents Required Allowed Uploading 1 The Bidder Agrees To Supply The Tendered Stores At The Rates Quoted By Him No No Not Allowed In Accordance With The Irs Conditions Of Contract , General Tender Condition Of Secr 2019, Correction Slip No.001, 002, 003 , 004, 005, 006, 007, 008, 009, 010, 011& 012 With Latest Updation Till Date Of Tender Opening. In Case Of Any Conflict With The Standard Terms And Conditions Mentioned In The Secr General Tender Condition 2019 , Correction Slip No.001, 002, 003, 004, 005, 006, 007, 008, 009, 010, 011 And 012 & Tender Conditions Mentioned In This Tender Schedule , The Tender Conditions Mentioned In This Tender Schedule Will Prevail. 2 All The Bidders / Tenderers Should Ensure That They Are Gst Compliant And No No Not Allowed Their Quoted Tax Structure / Rates Are As Per Gst Law. [ B ] In Case The Successful Tenderer Is Not Liable To Be Registered Under Cgst / Igst / Utgst / Sgst Act, The Railway Shall Deduct The Applicable Gst From His / Their Bills Under Reverse Charge Mechanism [ Rcm ] And Deposit The Same To The Concerned Tax Authority. Any Additional Input Tax Credit ( Itc ) Benefit, If Becomes Available To Supplier, The Same Shall Be Passed On To Purchaser Without Any Undue Delay. Page 6 Of 8 Run Date / Time: 06 / 04 / 2023 17:31:04Stores / South East Central Rly Tender Document Tender No 06235307 Closing Date / Time 28 / 04 / 2023 10:30 3 Make In India Policy :- This Tender Complies With Public Procurement No No Not Allowed Policy ( Make In India ) Order 2017, Dated 15 / 06 / 2017, Issued By Department Of Industrial Promotion And Policy, Ministry Of Commerce, Circulated Vide Railway Board Letter No. 2015 / Rs ( G ) / 779 / 5 Dated 03 / 08 / 2017, 27 / 12 / 2017 Etc. And Correction Slip No.002 & 005 Of Secr General Tender Conditions-2019 Issued By Secr In The Matter. 4 Consequence Of Failure:- ( I ) In Case Firm Fails To Execute The Contract Within No No Not Allowed Original Or Extended Delivery Period, The Purchaser Will Be Entitled To Impose Liquidated Damages ( Ld ) For Extension Of Delivery Period Or May Decide To Cancel The Contract By Forfeiting The Security Deposit Submitted By The Firm. ( Ii ) In Case Where Sd Has Been Exempted For Any Reason, And The Supplier Fails To Supply Goods As Per The Conditions Of The Contract , As Amended From Time To Time, Purchaser Shall Have Right To Levy Damages From The Supplier For Failing To Comply With Contractual Conditions Not By Way Of Penalty, An Amount Equal To Sd Amount, As Would Have Been Applicable If The Contract Was With A Non -Exempted Vendor. These Damages Shall Be Treated As Outstanding Recoveries Against The Vendor And Dealt Accordingly. 5 Any Type Of Charges Mentioned At Different Location Other Than Financial Bid No No Not Allowed Are Not Considerable And To Be Treated As Nil. 6 Whenever Tender Is Floated With Purchase Restriction From Sources No No Not Allowed Approved By Nominated Authorities And There Exists A Suspected Cartel Situation By Approved Sources Or The Rates Available From Approved Source / Sources Are Adjudged Unreasonably High, Despite Fair Efforts As Permissible, The Purchaser Reserves The Right To Place Orders On Firms Outside The Approved Vendors List, Without Any Restrictions. ( Rb Letter No.2001 / Rs ( G ) / 779 / 7Pt-1 Dated 29 / 06 / 2017 ) . 7 The Contractor During Commissioning Of The Equipment Will Also Train No No Not Allowed Railway Staff In Operation And Maintenance Of Equipment Supplied, Free Of Cost Technical-Compliances S.No. Description Confirmation Remarks Documents Required Allowed Uploading 1 Technical Specification Is As Per Rdso Specification Document Attached No No Not Allowed With This Tender. 2 Machine Shall Have Facility Of Continuous Watch / Review Of Recorded B Scan No No Not Allowed Data In Machine And In Laptop From Starting Km To End Km With Provision Of Fast Forward And Backward. 3 Software Of The Machine Shall Have Facility To Do Testing In Increasing Km No No Not Allowed And Decreasing Km And With Provision Of Stamping Special Feature Like Sej, Turnout , Glued Joint , Level Crossing And Any Other Such Feature. 6. Documents Attached With Tender S.No. Document Name Document Description 1 4281300.Pdf Rdso Technical Specification 2 4281280.Pdf Correction Slip No. 012 3 4281241.Pdf Secr General Tender Conditions-2019 4 4281248.Pdf Revised Irs Condition Of Contract-2022 5 4281252.Pdf Correction Slip No. 001 6 4281255.Pdf Correction Slip No. 002 7 4281260.Pdf Correction Slip No. 003 8 4281263.Pdf Correction Slip No. 004 9 4281267.Pdf Correction Slip No. 005 10 4281269.Pdf Correction Slip No. 006 Page 7 Of 8 Run Date / Time: 06 / 04 / 2023 17:31:04Stores / South East Central Rly Tender Document Tender No 06235307 Closing Date / Time 28 / 04 / 2023 10:30 11 4281271.Pdf Correction Slip No. 007 12 4281272.Pdf Correction Slip No. 008 13 4281273.Pdf Correction Slip No. 009 14 4281274.Pdf Correction Slip No. 010 15 4281277.Pdf Correction Slip No. 011 16 4281234.Pdf Applicable M&P Terms And Conditions The Tenderers In Their Bid Shall Indicate The Details Of Their Gst Jurisdictional Assessing Officers ( Designation, Address & Email Id ) . In Case Of A Contract Award, A Copy Of Purchase Order Shall Be Immediately Forwarded By Purchaser To The Gst Jurisdictional Assessing Officer Mentioned In Tenderers Bid This Tender Complies With Public Procurement Policy ( Make In India ) Order 2017, Dated 15 / 06 / 2017, Issued By Department Of Industrial Promotion And Policy, Ministry Of Commerce, Circulated Vide Railway Board Letter No. 2015 / Rs ( G ) / 779 / 5 Dated 03 / 08 / 2017 And 27 / 12 / 2017 And Amendments / Revisions Thereof. As A Tender Inviting Authority, The Undersigned Has Ensured That The Issue Of This Tender Does Not Violate Provisions Of Gfr Regarding Procurement Through Gem. Digitally Signed By Cmm-I ( Shashi Prakash Dwivedi ) , Amc For Total Five Years After Expiry Of Warranty Period ( 36 Months ) For Consignee Sse / Usfd / Bsp Warranty Period: 3 Years, Amc Period: 5 Years, Rate Of Discounting: 10 % At ( Location ) Sse / Usfd / Bsp , Secr Chhattisgarh 5.00 Numbers
