| 2 | 1 Student Management Ability to add and maintain student information,Ability to generate report for ID Card printing(may vary by Institution),Ability to track student remarks for disciplinary actions,Ability to generate student Transfer Certificate and Bonafide certificates2 Fees Management Ability to add/edit applicable fee heads,Ability to enable/disable fees types for various degree wise / degree branch wise,Ability to manage fees for various degrees which can be overridden degree branch wise. Fees can be allocated based on community, First Graduate and Physically challenged, Ability to change/override the fees student wise,Ability to allocate Hostel accommodation fees and Mess fee to Hostel student,Ability to collect fees from students interfacing with the ePayment module. Different payment modes like Cash, Cheque, DD, NEFT, UPI, etc and based on what is available with the bank interface and generate fees receipts,Ability to view Student fees history (student wise),Ability to allocate scholarship amount to students with reference numbers and batch details,Ability to route fees payment to various bank accounts (varies by Institution)Ability to setup fees payment schedule and calculate late fees if the payment is done after the deadline,Ability to send SMS (requires a SMS subscription, not included in this proposal) to parents on fees due status and payment deadlines3 Student Features Students must have ability to login to view their fees dues and fees payment deadlines, Ability to pay their fees online(Requires online banking interface with bank used by college)4 Reports Ability to generate the following reports:Daily Collection, error report,Management reports on a periodic basis,Fees Paid Details Report - Accounting Head wise – Excel,Student unpaid fees report - PDF & Excel,Fees Paid Details Report - XML (For Tally Import), Summary of Fees Collection Report - Financial Year wise,Fees paid details report - Bank account wise,Late Fees report,Student Details Report - Community, First Graduate,Daily Collection Report - Email (Optional).ePayment Management5 ePayment Ability for students to pay the fees thru online portal,Ability to Integrate with up to 3 bank accounts for routing appropriate fee types,Ability to view the Transaction History for addressing concerns,Report generation for daily and monthly reconciliation with bank statementseAcademics Management6 Student Features An online portal for the student and faculty to access their information ,Allow students to access the portal,Ability for first time users to receive a link to their personal email for setting password (confirms email id),Ability for students to reset the password through a link to their email,Ability to view attendance, internal marks etc for current courses ,Ability to allow students to view a list of core subjects and electives,Ability for the students to view their past Semester academic details,7 Course Allocation Ability to add/edit multiple faculty for thesame subject,Ability for faculty to view allocated subjects,Ability to manage student strength for each course8 Lesson Planning Add/Edit topics to lesson planning,Schedule topics,Track status on topics - pending and completed,Add/Edit resource for topics,Ability to add syllabus.9 Time Table Ability to maintain different versions of Timetable,Ability to map lab group for a particular day order,Ability to schedule session for different batch-section,Setup schedule for a week and ability to copy over for other week,Ability to generate report on schedule,Ability to swap faculty (back and forth)/ alert faculty,Ability to do various types of swap( Theory to Theory, Theory to Lab, Lab to Theory10 Academic Calendar Ability to manageacademic calendar, Ability to update different events.11 InternalMark Ability to enter Experiment Marks at the end of every practical class,Eligibility will be set for student for minimum pass criteriaReport available for practical evaluationAbility to lock faculty from updating internal mark Ability to define different components of internal marks andconsolidate at the end of every semesterAbility to generate consolidated and individual internal mark report,Ability to generate Subject wise/staff wise report for all students irrespective of their section12 Attendance Ability to add attendance for batch, department level,Generate attendance reports for students, course level,Ability to add day attendance for batch (Calculated depending upon the hours taken for particular course), department level,Ability to add Attendance within 48hours of time. After whichonly admin will enable the attendance,If faculty missed the attendance, admin will unlock attendance entry by batch/faculty department wise,Date range selection provided to generate course wise attendance consolidated report (roll #, name, Conducted class, attended class and percentage),Ability to enter attendance to admin for all the 7 hours at a time.13 Parental Communication Ability to print letters to parents in letter format with Internal Mark and attendance14 Notification Ability for Admin to push email notifications to concern faculty, students and department heads,Ability to view the notifications on user dashboard,15 Reports Ability to let admin to generate the following reports:Cumulative attendance report,Missing hours report,Student information report (Dynamic),Consolidated internal mark report,Individual staff – attendance not marked report (date wise),Subject wise internal mark report,Missing hours report will be sent to department heads and admin at the end of the day(via email automatically)Ability to generate Staff Log report,eOutcome Module (CO, PO and Attainment)16 CO/PO Module Setup of Vision, Mission, CO, PO, PSO etcAbility to establish relationships down to COURSE OUTCOMEs.Ability to establish one set of goals per academic yearAbility to activate Vision, Mission, CO/PO, PSO based on BATCHAbility to set up Course Outcomes (1 to n) to every Course (onetime) for each Unit Test/ Assignment/Quiz. Correlation of each question to CO will have to be maintained (note: Course code must change every time the course syllabus or course outcomes get revised)Ability to assign CO’s to a regulation and by batch. Ability to allow commenting ability for every QP templateAbility to set the Course Blooms Taxonomy levels to every questionCO1,CO2,CO3…… will be mapped to PO with correlation quotient and so onEach CO is calculated with the percentage (%) levels to attain PO’s, PSO’s, PEO’s17 CO/PO(eCOE) Module External Exams:Ability to accept QP templates and Blooms Taxonomy levels at the question levelAbility to copy CO’s across various batches. Regulation-Course-CO will be same across batchesAbility to send the QP template chosen for the specific course for QP setting to appropriate BT levelsCO attainment in External mark will be calculated on Pass percentage of the course. If 70%, all the CO’s attainment will be 70%18Reporting Ability to Setup Academic year goals and evaluate the performance against the goals for Attainment CalculationseLearning Management19 eLearning Ability to create different types of questions (Choice, Long answer, short answer, True/False)Assigning question to different batch based on difficulty level of questionOnline delivery of videos for student view(Videos loaded through you tube or other local server*)Department wise placement effort - (Aptitude, Logical reasoning, Verbal ability are posted and students may take as many tests as possible.)Placement Training module which includes aptitude, logical reasoning and Verbal ability testing (Test questions are not included with this module)20 Reports Generating various reports on resultseSurvey/Feedback Management21 Survey/ Feedback Ability to create a survey/feedback template from scratch Option for the user to choose the response type of survey(Agree/Disagree, Rating out of 5/10, Comment box) Option to mark the response for a particular question as mandatoryMatrix type surveys can be created and assigned to studentsSurvey can be assigned to students Batch/ Degree branch/ Section wiseAbility to viewdifferent reports for different response type of the surveyOption to get feedback for the current/completed courses of a student Option to use Academic and Professor Activity survey templates for a specific term/semester/departmentSurvey report to view ranking of individual faculty based on the student response – Helps with ongoing improvement based on sections of teaching and learningStandardize the feedback system across department, institution or can be created by specific professors to evaluate the performance of modules/units of Specific courseCourses created by professors can be made available only to his/her students oracross the collegeSurveys/feedback template can be reused year over yeareAccreditation Management22 User Management Module Role based AccessRoles definedAccreditation AdminCriteria ManagerDepartment CoordinatorUser specific data management (Name, email, contact number, role/title etc.)23 Master settings A super user with ability to create New Accreditation frameworkNEW versionCopy Over framework from previous versions and modifyNew departmentsNew staff/user id/passwordsSet limitations on the uploadsDynamically Create and Set criteria data collection based on various types of data (Numeric, text, large text, file types etc.)24 Accreditation framework Ability to create a dynamic accreditation framework Ability to assign ownership at criteria levelAllow data to be saved in following formatsMS Office format, PDF, Image/JPEGAbility to assign criteria coordinators25 Criteria Manager Module Ability to create new items for collecting dataAbility to assign the tasks to department coordinatorsAbility to review and edit the content returned from coordinatorsAbility to return content that does not meet expectation with commentsAbility to attach help content to the sub criteria itemsAbility to generate reports from received data26 Department Coordinator Module An online portal for the department coordinator login and access their informationAllow dashboard viewing of all those items assigned from various criteria coordinatorsAllow ability to edit and update content for assigned criteriaAllow ability to respond to rejections Ability to get notified on content updates for critera assignedAbility to view past accreditation content27 Management Reporting Module Ability to view progress on content collectionAbility to view content received (view only)Ability to view past history and past reportsAbility to email daily updates by Department and CriteriaAbility to generate reports for submission per the prevailing formatAbility to aggregate and report for Accreditation based on the criteria setup within the web portal28 Communications Management Ability to integrate with an SMS api for notification of updates with link |
