Invitation For Expression Of Interest For Managing 9Th Session Of Governing Body Of International Treaty On Plant Genetic Resources For Food And Agriculture Delhi , Website Designing And Web Service , Management Of Website And Monitoring By The Organizing Committee , Dissemination Of Information Through E-Mailand Sms , Monitoring Email Communications , Updating And Flashing List Of The Latest Events . , Details Of Programme Schedule And Venues . , Multi Lingual ( 6 United Nation Languages + Hindi ) Audio Video Content , Facility For Registration , Accommodation , Transport And Payment Gateway For Logistics . , Information And Advisory Services Related To Tourism , Culture And Heritage , Etc , Secure Login Facility And Website Security , Data Analyics , Mobile Based App Development: Development Of Android And Ios Compatible Mobile App Having Facility Of Point Number 1 And For Access To Event Details During The Whole Proceedings By All Participants Through The App . , Online Documentation , Local Support For Online Registration , Reports On Participation , Accommodation , Provision For Accommodation For The Staff Of The Secretariat/Organizer At Least One Week Prior To The Opening Of The Session And At Least One Day After The Closing Of The Session . , Provision Of Options Of Different Categories Of Accommodation With Tariff At Least 120 Days Prior To Session And Confirmation By E- Mail/Whatsapp/Sms . , Premises Or Locations , Location Is Hotels In Aero City Or In Delhi Area , Accommodate About 800 To 1000 Participants , One Plenary Hall Capacity Of 600 To 700 Persons And 15 Multiple Halls Of Different Sizes . All The Seats Should Have The Facility For The Head Phone Having Channels For Listening To 6 United Nation Languages + Hindi , 5 Office Space For The Secretariat/Organizer , Space For Registration , Travel/Information Desk , Documentation Desk , Medical Facility , Cafeteria , Media And Enb /Reporting , Internet Center And Storage Space . , 100 Exhibitions Hall , Setting Up Secretariat For Pre-Arrangement , Company Should Be Capable Of Providing A Complete In-House Secretariat Centre From May , 2021 Till The Event Is Over . It Should Include Computers And Multipurpose High Speed Color Printers , At Least Two High Speed Color Photocopy Machines , Adequate Supply Of Printing Papers , Others Stationary And Toner , Telephones And Internet/E-Mail , Wi-Fi Connections For Smooth Communication With The Delegates , 7 Setting Up Conference Secretariat , Providing Complete In-House Secretariat Offices In The Meeting Premises At Least One Week Prior To The Opening Of The Session And At Least One Day Or As May Be Required , After The Closing Of The Session . It Should Include Computers And Have Installed English Window L0 Os Or Higher Version Along With Ups And Multipurpose High Speed Color Printers , At Least Five High Speed Color Photocopy Machines ( With Duplex And Stapling Capabilities ) , Adequate Supply Of Printing Papers , Others Stationary And Toner , Telephones And Internet/E-Mail , Wi-Fi Connections For Smooth Communication With The Delegates , The Operations Shall Have To Be On 24 Hours Basis With Respect To Conduct Of The Conference Proceedings With All Above Stationery And Workforce Fac Ilitation As Required , Provision For Engagement Of Technicians , Room Attendant , Ushers , Messengers , Bilingual Receptionists , Cleaners And Worker Required For The Proper Functioning Of The Session . Certain Local Personnel Made Available At Least One Week Prior To The Opening Of The Session And At Least One Day Or As May Be Required , After The Closing Of The Session . , Transport Arrangements , Creation Of Welcome Counter At The Airport For Invited Delegates With Pickupand Dropfacility , All Arrangement Of Pickupand Dropfrom Hotel/Guest House To Venue And Vice-Versa For All Participants . , Facility Of Ac Luxury Mini-Bus/ Ac Carl Suv/ Van For Participants/Organizers , Facility For Shipment Of Any Equipments , Materials And Supplies By The Organizers From Airport Or Any Other Place In Delhi , Hall Management , 24X7 Free Wi-Fi Connectivity To Allthe Delegates At Event Venue , A Desk With 20 Computers And Have Installed English Window L0 Os Or Higher Version Long With Ups And Multipurpose Color Printer And High Speed Photo Copier At The Venue , Hd-Led Display Boards For Viewing Proceedings Inside And Outside The Halls For All Individual Parallel Sessions ( At Least L0 Numbers ) . , A Plenary Hall , Multiple Halls ( 15 ) , All With Multi-Language ( 6 United Nation Languages + Hindi ) Communication/Translation Option Shall Have To Be Arranged ) , 24 Hrs Services With Ro Water , Coffee And Tea Vendor Machines In All The Halls As The Events Are Expected To Go Into Late Hours , Live Web-Cast Of The Proceedings Of The Entire Events , High Speed Streaming Of Live Webcasting Of The Events , Photography And Videography , Digital Photography Of The Entire Events Including The Parallel Technical Sessions With Equipment , Consumables And Operational Staff , Complete Video Recording Of The Proceedings , Uploading Of Digital Photo And Video Files In The Website After Completion Of Each Sessions , Option Of Downloading The Digital Photo And Video Files , Arrangment Of Preand Post-Conference Tours , Cultural/Hreritage Tours Including Site Seeing And Shopping ( List Of Local And Excursion Tours Should Be Provided Separately , Arrangement Of Day One Day Cultural Programme , Cultural Programme Of Performing Arts For 2-3 Hours By A Team Of Reputed Troupe Depicting The Heritage Of India , On-Site Management Desk For Two Weeks , Wi-Fi Access , Display Order System/Mikes/Boards/Displays Etc , Management Of Stage/Program Set Up , Managingregistration , Assistance In Different Halls , Direction Signs/ Backdrop Logistics/ Management Of Stage/ Program Set Up , Any Other Assistance During The Events , Food And Drinks Arrangement , Distribution Of Water Bottle To All Delegates/Organisers , Facilitating/Arranging Multi-Cusine Lunch Options And Tea/Coffee Vending Machines And Dinners , Arrangement Of 7 Channels Of Language ( 6 United Nation Languages + Hindi ) Translation Audio Speaker And Microphone Device At Each Seat Through Sound System In Isolated Cabins/Cubicles For Online Live Translation , Translators Shall Be Provided . Arrangement For Microphone & Speaker System With Central Translation Control System In Main Hall And Arrangement Of The Same For Multiple Halls Simultaneously From Different Inputs , Medical Facility , Dedicated Team For Attending The Medical Emergencies , Provision Of One Ambulance At The Venue Of Conference , Transport Facility From Hotelivenue To Hospital , Lnstant International Air Ticket Arrangement In Case The Person Like To Return Their Home Countrv , Exhibition For All Eight Days , 100 Stalls ( 9X9 ) With Necessary Infrastructure For Display Such As Boards , Hd Led Video Screens & Players , Display Panels , Table And Appropriate Lighting . Remote Translation Facility For The 6 Un Languages + Hindi On Demand For Two Way Communication With Speakers And Microphones In Each Stall . , Invitation And Arrangement Of Participating Public Sector Organization And Private Sector Companies Related To Food And Agriculture . , Carpet For Entire Exhibition / Passage And Food Court Area , Digital Advertisement And Arrangement Of Backdrops And Other Display Material . Management Desk For All The Necessary Assistance , Hoardings/ Digital Display Panels: Arrangement Of Hoardings/ Display Panels To Inform About The Events At Prime Locations , Press Conference: Arrangement Of One Counterlhall With Other Related Facility For Press Conference For Everyday During The Event Till Completion , Closing Of Accounts Should Be Able To Provide Full Details With Attachments Of The Accounts , Payouts Receivables After Two Weeks Of The Closing Of Events/Conference . , Post Conference Communication : Al
