Expression Of Interest ( Eoi ) For Organizing Conferences / Meetings Whose Scope Shall Include Event Management, Conceptualizing, Designing, Branding, Execution Of Works And Event Management At The Site, Including Exterior And Interior Decoration, Development Of Site Infrastructure, Services, Collaterals, General Ambience Etc - A. Designing, Making Layouts And Execution Of Temporary Structures Such As Hangar ( S ) Of Various Dimensions And Types, Special Structures Such As Dome ( S ) , Tentage And Covering / Ceilings, Stage, Seating & Dining Areas Along With Related Infrastructure Including Table And Chairs Of Various Types / Categories, Provisioning Of Mobile / Temporary Washrooms, Create Landscaping And Ambience At Venue And At Airports During Arrival And Departures. B. Organizing Conferences / Meetings For Large Number Of Delegates, Equipped With Projection Systems Along With Display Panels Having Interface For Powerpoint Presentations And For Audio / Video Demonstrations, Rf Mikes For The Participants, Wireless Translation Equipments, Catering Facility Along With Required Manpower. C. Equipment: Providing Computers, With Proportionate Heavy Duty Printers / Photocopiers, Scanners, Laptops For Powerpoint Presentations, Screens In The Halls, Led / Plasma Screen In The Plenary Hall, Public Address System In The Pre-Function Areas, Meeting Display System ( Like In Airports ) , Fax Machines, Telephones, Vhf Transmitters To Man Officers Inside Venue ( If Mobile Phone Use Is To Be Restricted ) , Dfmd Scanners, Generators With Different Voltages And Capacity. D. Printing Including Digital Printing, Electrostatic Printing, Embossing, Letterpress, Offset Lithography, Screen Printing. 2 Printing Of Invitation Cards For Various Functions And Social Occasions, Conference Note Pads, Information Booklets About The Summit / Conference, Telephone Directories, Parking Labels For Various Venues, Mini Booklets For Programs, Files / Folder Covers, Letter Heads, Delegate’S Bags / Folders Etc, Access Badges With Rfid. E. Preparation Of Documents From Information Generated Before, During And After The Conference / Meetings. Documents Will Include Summit Papers / Drafts, Declarations Of Previous Summits, Important Conventions, Declarations, Etc. From Un, Regional Organizations Bearing On The Summit Conference Documents, Papers Moved In The Meetings, Etc. Provision For Ledger, Bond Papers. F. Delegate-Kits / Bags For Delegates / Participants Comprising Notepad, Conference Labeled Pen, Conference Labeled Pen Drive, Booklets On Tourism, Souvenirs, Embossed Business Card Holder, Conference Booklets. G. Help Desks With English Speaking Trained Receptionists, Registration Desk With Laptops, Country-Wise Mailboxes. Provision Of Graduate, English Speaking Liaison Officers. Provision For Ushers, Escorts, Qualified Laptop Operators, Car Hailers, Messenger Boys, Office Boys, Photocopy Coordinators, Etc. H. Creating Backdrops And Signages At The Conference Venue, Airports, Various Points In The City, Flags, Welcome Arches On Approach Roads. I. Mechanism Of Accreditation / Access Control / Categorization Of Delegates / Providing Badges, Provision Of Self-Registration Automated Machines. J. Development And Management Of Online Website With A User Friendly Interface, Using The Recommended Content Management System. Website Needs To Be Hosted And Maintained On New Server. Online Registration Process Should Be Managed Through The Website. Regular Updates Would To Be Posted On Website. K. Photography And Videography Of The Conferences. L. Setting Up Wi-Fi System For The Entire Or Part Of Venue During The Period Of Event With All Required Equipments. M. Setting Up Of Interpreter Booths And Providing Appropriately Trained Simultaneous / Consecutive Interpreters In Different Languages As Needed In The Summit. N. Conceptualize And Organize Cultural Programmes During The Summits / Conferences. 3 O. The Above Mentioned Activities Are Not Exhaustive. Depending Upon Circumstances Additions / Modifications Are Expected To Be Delivered By The Selected Emc.
