Bids Are Invited For Purchase Of Multi-Function Printer

We Are Making A Proposal For Multi-Function Printers To Suppliment And/Or Replace Current Copiers That Have Exceed Their Lifespan. Required Servicesa Single Source Provider For Mfp Technology At;Schools (Office Desktop Production Mfp, Staff Workroom Large Capacity Mfp)Division Support Service Locations (Division Office And Operation Services)Outlined Below Is A List Of Minimum Technical Requirements For Each Function. Please Indicate If You Meet Or Exceed The Minimum Specification.Hardware Mandatory Minimum Requirementscolor Mfp – 70Ppm12”X18” Printingenvelope Printing From Universal And Bypass Traysminimum Of 3 Universal Paper Trays (Letter, Legal And Ledger)One Tray Must Accommodate At Least 2,500 Sheets (Letter)10” Control Panelsingle Pass Duplex Scanning.Minimum Speed Scan Of 270Ipmmust Support 99% Accuracy Ocr For Multiple Languagesmust Support Searchable Pdf, Encrypted Pdf, Tiff, Jpeg, Word And Powerpoint Scanning File Formats.Must Come Standard With Scan Preview And Edit In Previewmust Support Removal Of Copied And Scanned Blank Pages.Must Support Mixed Size Originals.Must Support Booklet Maker, Saddle Stitch Stapling & 3 Hole Punching Capabilities.Must Support C, V & Z Foldsmust Support Faxing Capabilitiesmust Support Hot Folder Print Automation. Must Come Standard With True Adobe Postscript 3Must Support Scheduled And On Demand Hdd Data Erasemust Be Energy Star And Rohs Compliancevendors Must Provide Reliability And Fleet Usage Analytics Through Governance Meetings.Papercutmust Support Papercut Pin Release.Must Support Mixed Brand Environment.Vendor Must Provide Basic Papercut Support.Value Addauto Toner Replenishmentautomated Meter Readsinteractive Maintenance Instructional Videosremaining Toner Display In 1% Increments.What Energy Saving Features Are Standard.Vendor Must Provide Detailed Invoicing Broken Down By School Or Cost Centre.Scanningintegration And Authentication With Ldap 3 Serversability To Use A Public Email Address Book At The Deviceability To Create Pdf, Tiff, And Multi-Page Tiff Filesocr Scanning To Network File Storage.Fax33.6 Kbps Modem Minimumspeed Dialsgroup Dialsdesktop Access Service Deliverydeliver, Install And Commission The Devices: The Division Requires The Supplier Toprovide Equipment And Onsite Installation/Setup Services When Requestedan Example Of An Implementation Plan And Training Schedule Is Required In Each Vendor’S Response.Vendors Should Include Their Guaranteed Delivery Time, Shown In Days From Receipt Of Order, For Devices Purchases Made As A Result Of This Rfpprovide Detail Of The Proposed Warranty Period And Coveragevendor Will Guarantee The Availability Of Replacement Parts During The Duration Of The Contract Term For Equipment Purchased Through The Vendorongoing Maintenance And Service: Provide Information Of Your Commitment To Servicing The Division Account. This Information Should Include But Is Not Necessarily Limited To The Following:Customer Service Commitmentguaranteed Response Timeguaranteed Repair Of Productback Up Units/Loanersusage Reportsreporting On Device Performance And Service Metricsproposal Requirementsone (1) Copy Of Each Proposal Is Required.In Order To Simplify The Review Process And To Obtain The Maximum Degree Of Comparability, Interested Respondents Are Asked To Organize Their Proposals In A Manner Similar To The Following Outline:Title Pageshow The Request For Proposal Subject, The Respondent’S Name, Address, Telephone Number, Name Of Contact Person And The Date.Table Of Contentsinclude A Clear Specification Of The Material By Section And By Page Number C) Description Of Services To Be Providedinclude A Description Of The Services To Be Provided Including A History Of The Institution’S Involvement In Providing These Services To Organizations Similar To The Division. This Description Of Services Should Reflect The Required Services Outlined In Clause 3 Above. D) Cost Of Services To Be Providedthis Section Should Include:For Multifunction Technology, Please Provide The Following:Provide Any Base Monthly Costs Or Option To Purchase Devices.Provide A Cost Per Impression (Any Size) For Multifunction Technology;Not All Schools Are Currently Included In This Contract; Describe How The Cost Would Changespecify Any Additional Costs And Describe How The Costs Would Escalate Over The Term;Describe Any Price Discounts You Would Offer If The Volumes Grew Beyond The Estimated Current Volumes; Anddescribe Any Price Changes For Lesser/Greater Number Of Schools (Users) And How Late Additions (Equipment) Would Be Accepted To The Contract.2. Any Other Additional Costs Or Charges Related To The Provision Of Services By The Respondent If The Respondent Was Appointed As The Division’S Service Provider.3. Please Include A Proposal To Adjust Annual Volumes To Deal With A Decline In Annual Enrolment Anywhere Within The Five Year Term Of Contract.E) Information On Service Personnelthe Qualifications, Expertise And The Roles Of All Staff, Contract Personnel And Agents Employed Or Contracted By The Respondent Who May Be Assigned To Handle The Divisions Accounts.F) Referencesas Applicable, See Clause 8 Below.G) Any Additional Informationthe Respondent May Provide Any Additional Information To Enhance The Proposal.In The Event That A Respondent Has A Unique Capability, Credential, Or Service That Is Not Expressly Solicited By The Rfp, Respondents Are Encouraged To Attach Any Appropriate Supporting Materials With Additional Information As Desired.

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FileName	File Description
Global Tender Document	Tender Notice