Request for proposals for Construction of Screenhouse Solar Hybrid Dryer and Cassava Processing Machinery Location: Kigali Deadline: Friday, 02/05/2025 23:59 REQUEST FOR PROPOSAL FOR THE CONSTRUCTION OF SCREENHOUSE SOLAR HYBRID DRYER AND CASSAVA PROCESSING MACHINERY Date : 08th April 2025 GENERAL INFORMATION ABOUT THE ALLIANCE OF BIOVERSITY INTERNATIONAL AND CIAT The Alliance of Bioversity International and the International Center for Tropical Agriculture (The Alliance) deliver research-based solutions that harness agricultural biodiversity and sustainably transform food systems to improve peoples lives. The Alliance solutions address the global crises of malnutrition, climate change, biodiversity loss, and environmental degradation (https://alliancebioversityciat.org/). With novel partnerships, the Alliance generates evidence and mainstreams innovations to transform food systems and landscapes so that they sustain the planet, drive prosperity, and nourish people. The Alliance a member of the CGIAR Consortium (www.cgiar.org) a global research partnership for a food-secure future. TENDER INFORMATION: TENDER SCHEDULE Invitation to tender/advertisement 8 April, 2025 Site visit to ascertain scope of works 22nd to 25th April, 2025 Closing date for submission 2nd May. 2025 Tender Opening 5th May, 2025 Contract awarded 9th May 2025 SCOPE OF SERVICES. The Alliance of Bioversity International and CIAT invites qualified bidders to submit proposals for the construction of Screenhouse Solar Hybrid Dryer, and fabrication and installation of cassava processing equipment, in accordance with the terms of reference detailed below: Construction of the Screenhouse Solar Hybrid Dryer Dimensions: 15m (Length) × 8m (Width) × 3.35m (Height) Cover: Polycarbonate sheet Frame: Steel Foundation: Concrete Ventilation: 4 exhaust fans powered by PV solar panels Drying System: 3 wooden drying racks, each with 4 rows, fitted with food-grade mesh Heating System: External brick structure designed to generate heat from biomass and liquefied gas, with pipes delivering hot air into the dryer Relative humidity (Rh) and Temperature (T°) records: The dryer should be fitted with data loggers to record the Rh and T° daily, inside the dryer (in 3 locations) and outside (in one location). Pavement: Cemented Floor Warranty: A one-year warranty and post-sale service must be provided by the successful bidder Duration of the construction work: 4 months after receiving the 1 instalment Location: Kamonyi District Manual hydraulic press Machine Specifications Description Qty* MANUAL HYDRAULIC PRESS Pressing capacity (output) 1.5 MT/hour 2 Pressure withstands capacity 30 MT pressure Frame steel Mild steel Frame width 0.8m Frame height 2.5m Frame depth 0.60 m Condition New Installation and testing support Must be provided Post-sale service Must be provided Warranty 1 year Mode of use Jack Engine 30-ton truck jack Location: Kamonyi District Duration: 2 months Grating machine Machine Specifications Description Qty* 3.b Grater/Pulveriser Capacity (output) 1.5 MT/hour inside Steel Stainless steel 2 Body steel Mild steel Energy Electric Power 7.6 Kwh Condition New Installation and testing support Must be provided Post-sale service Must be provided Warranty 1 year Voltage 380V Capacity (output) 220 1.5 MT/hour Duration: 2 months Location: Kamonyi District The maximum number of units to be made for each item, including the Screenhouse Solar Hybrid Dryer is 2. However, the second unit will be made after the first unit has passed the evaluation process to ensure that it meets quality requirements. Note: All surfaces that come into direct contact with food being processed must be stainless steel/food grade. Participate in testing the dryer to ensure it serves the purpose it was designed for (i.e., drying cassava grates to the moisture content 12%) within 2 to 4 days under optimum sunshine. Providing maintenance services for one year in case of any failures after construction. The location of the second copy of each item will be provided once the first one has been successfully made Interested firms /Bidder/Consortia must provide information indicating that members of Consortia are qualified to perform the Services and demonstrate the following: Be registered with relevant Professional Bodies in Rwanda Have at least 5 years experience in dealing with Similar projects, value and scope. Provide Company details (year of establishment, ownership type) Demonstrate availability of appropriate Skills among Staff, with resumes of key personnel relevant to the assignment Provide Audited accounts for the last three (3) years Provide proof of similar works done with references contacts (e-mail addresses, telephone numbers) of referees (firms for whom you have provided similar services). Provide evidence of excellent technical capacity to ensure quality production Provide evidence of Tax compliance SUBMISSION Alliance of Bioversity and CIAT invites proposals to be submitted by email to The Procurement Office, Alliance of Bioversity and CIAT on the following email address: a.umugwaneza@cgiar.org with a CC to r.habimana@cgiar.org, y.butare@cgiar.org. by 2nd May 2025, not later than 5.00 p.m. (GMT+2) Subject heading on email should read as follows: CONSTRUCTION OF SCREENHOUSE SOLAR HYBRID DRYER AND CASSAVA PROCESSING MACHINERY Fees quoted should be inclusive of all costs and must be expressed in Rwanda Francs. CORRESPONDENCE All communications from Bidders to CIAT relating to the tender must be in writing and addressed to the above-mentioned addresses EVALUATION CRITERIA Evaluation of the Tender will be based on fulfilment of the below qualification criteria: Evaluation Criteria Max. Points 1 Technical Capability Relevant experience in office partitioning projects. Qualifications and expertise of the key personnel. Quality of proposed methodology and work plan. Compliance with design, safety, and ergonomic standards 40 2 Financial Proposal Competitive pricing in relation to market rates. Completeness and accuracy of cost estimates. Cost-effectiveness and value for money. 30 3 Past Performance & References Client references and feedback from past projects. Ability to meet deadlines and maintain quality standards. 20 4 Compliance with Tender Requirements Submission of all required documents (licenses, certifications, tax compliance, etc.). Adherence to the format and completeness of the proposal. Understanding of the project scope and objectives. 10 ANTI-BRIBERY AND CORRUPTION All Bidders are required to comply fully with the Anti-Bribery and Corruption Act. EXCLUSION CRITERIA Any Bidder is required to confirm in writing that: Neither it nor any related company to which it regularly subcontracts is insolvent or is being wound up, is having its affairs administered by the courts, has entered into an arrangement withcreditors, has suspended business activities, is the subject of proceedings concerning those matters, or are in any analogous situation arising from a similar procedure provided for in national legislation or regulations; Neither it nor a company to which it regularly subcontracts has been convicted of fraud, corruption, involvement in a criminal organization, any money laundering offence, any offence concerning professionalconduct, breaches of applicable labour law or labour tax legislation or any other illegal activity by a judgment in any court of law whether national or international. Neither it nor a company to which it regularly subcontracts has failed to comply with its obligations relating to the payment of social security contributions or the payment of taxes in accordance with the legal provisions of the relevant country in which it the Bidder operates. Any Bidder will automatically be excluded/Disqualified from the award if it is found that they are guilty of misrepresentation in supplying the required information within their tender bid or fail to supply the required information. They have not been barred from participating in any tender by any of the CGIAR organizations CONFLICT OF INTEREST / NON-COLLUSION Any Bidder is required to confirm in writing: That it is not aware of any connection between it or any of its directors or senior managers and the directors and staff of CIAT which may affect the outcome of the selection process. If there are such connections the Bidder is required to disclose them. That it has not communicated to anyone other than CIAT the amount or approximate amount of the tender. That it has not and will not offer pay or give any sum of money commission, gift, inducement or other financial benefit directly or indirectly to any person for doing or omitting to do any act in relation to the tender process CIAT reserves the right to accept or reject any tender and to annul the tendering process and reject all tenders at any time prior to contract award, without thereby incurring any liability to the affected tenderer or tenderers or any obligation to inform the affected tenderer or tenderers of the grounds for the procuring entitys action Tender Link : https://www.jobinrwanda.com/job/request-proposal-construction-screenhouse-solar-hybrid-dryer-and-cassava-processing-machinery
