Tenders are invited for Consultancy to Develop the Necessary Sops, TMPS, and Associated Documentation for DRC (HMA) Humanitarian Mine Action Administrative Accreditation in Lebanon Closing Date: 4 Feb 2025 Type: Consultancy 4. Objective of the consultancy The Danish Refugee Council (DRC) recognizes the urgent need for support in clearance operations within Lebanon and aims to contribute to addressing this critical issue. With the necessary funding, DRC intends to establish at least two Non-Technical Survey (NTS) teams and two Multi-Task Teams (MTT) to facilitate the clearance of areas contaminated with Explosive Ordnance (EO). The cleared areas are vital for various purposes, including agricultural activities, resettlement, access to essential services such as schools and hospitals, and the availability of resources like water and firewood for the most affected communities. As part of the administrative accreditation process required to operate in Lebanon, DRC must submit Standard Operational Procedures (SOP) and Training Management Plans (TMPs), along with other necessary documentation. These documents are pivotal in ensuring the safe and effective execution of clearance operations. This consultancy will then play a pivotal role in strengthening DRCs capacity to support mine action operations in Lebanon. By providing the necessary SOPs, TMPs, and associated documentation, DRC aims to secure administrative accreditation, thereby contributing significantly to addressing the pressing humanitarian needs resulting from anti-personnel mine contamination in the region. 5. Scope of work and Methodology The Consultant will be required to prepare a detailed methodology and work plan indicating how the objectives of the project will be achieved, and the support needed from DRC. 6. Deliverables The Consultant will submit the following deliverables as mentioned below: Phase 1 1. Standard Operating Procedures (SOP) and Standard Working Procedures (SWP) for the following activities:1 1 DRC currently has GOPs that will support the development of Lebanon based SOPs. Marking of Hazardous Areas and Explosive Ordnance Demining worksite safety Non-technical Survey (NTS) Technical Survey (TS) Manual Mine Clearance Battle Area Clearance (BAC) Explosive Ordnance Disposal (EOD) Improvised Explosive Ordnance Disposal (IEDD) Quality Management Training (including the training package for your upcoming training) Medical support Information Management Any other SOP required by LMAC during the accreditation process 2. Project document, stating the intended outcomes, outputs and planned capacity and resources.2 3. Operational organizational structure in the Lebanon in terms of functions with considerations of gender and diversity. Organigram can serve the purpose with additional explanation of the distribution of staff. 4. Quality Management (QM) system. 5. Information Management (IM) system. 6. Training Management Package (TMP):3 Explosive Ordnance Disposal (EOD) TMP to qualify national staff to IMAS EOD L2 as detailed in IMAS T&EP 9.30/01/2022. Quality Management training to be delivered as a component of all demining courses. Demining - TMP to qualify national staff to IMAS Deminer in accordance with 9.10/01/2023 Team leader in accordance with T&EP 9.10/01/2023 Battle Area Clearance (BAC). TMP combined with Demining TMP to qualify national staff to BAC Operator in accordance with 9.10/01/2023 Communications in accordance with DRC Lebanon Communications SOP and GOP Communications training to be delivered as a component of all demining courses. Medical (understood not to include specific medical protocols which is usually delivered by DRC HDP Global Medical Adviser). In accordance with DRC Lebanon Communications SOP and GOP. Medical training to be delivered as a component of all demining courses with the assistance of the DRC Global Medical Advisor. Any other TMP required by LMAC during the accreditation process. (This is understood to be HMA-related TMPs not to exceed the equivalent of one additional to this TMP list, supported by an existing DRC TMP.) 2 The initial iteration of this document is in need of refinement and thorough technical review and the development of the document will be supported by the Regional HDP Coordinator for the Middle East. 3 DRC has standard TMP that can support the development of Lebanon based TMPs Phase 2 Continuing to address and respond to LMAC requirements during submission of the above documents, including but not limited to revision, amendment, and re-writing, until all documents receive their final approval. The Consultant will provide the documentation through email to DRC as well as through LMAC communication channels when submitting deliverables. 7. Duration, timeline, and payment The consultant is expected to demonstrate readiness to fulfill the obligations associated with Phase 1 within an approximate two-month timeframe, and similarly, Phase 2 within approximately two months. It is imperative to take into consideration that LMAC responsiveness to comments may exhibit unpredictability, potentially leading to fluctuations in the timing of delivery of the requisite outputs. Payment terms shall consist of three installments. Proposed Composition of Team Expert on (HMA), direct implementation or technical advisory capacity, in conflict-related humanitarian response contexts. Strong knowledge of SOPs, TMPs with the Lebanon context. 8. Eligibility, qualification, and experience required The consultant has the authorization to conduct research in Lebanon Non-resident consultants registered in their country shall include a TAX deduction of 8.5% from the financial breakdown to be declared by the relevant Lebanese ministry. Minimum 7 years previous experience in HMA programming, direct implementation, or technical advisory capacity, in conflict-related humanitarian response contexts. University degree in social sciences or equivalent military experience EOD level 3 qualifications Proven track record in the formulation and use of SOPs and TMPs within HMA contexts, coupled with a comprehensive grasp of operational concepts and management. Strong knowledge of SOPs, TMPs, and HMA operational principles. Understanding of INGO HMA programming and familiarity with the Lebanon context. Strong knowledge of IMAS, NMAS, and HMA best practices. Ability to work in a multicultural context as a flexible and respectful team player. Strong commitment to humanitarian and protection principles, and to DRCs values. Desirable Quality Management experience Fluency in English, both written and spoken. Arabic is strongly desired but not compulsory. N.B: Individual Consultants and Consultancy Firms/Companies are both eligible to apply for this consultancy. 9. Technical supervision The selected consultant will work under the supervision of: Regional HDP Coordinator Middle East Head Quarters Senior Technical Advisors 10. Location and support This is a home-based/remote position. The Consultant will provide her/his own computer and mobile telephone. 11. Travel NA 12. Submission process Refer to the RFP BEY_25_01 Invitation Letter. How to apply Click HERE to download full Package Email submission Bids can be submitted by email to the following dedicated, controlled, & secure email address: LBN-Procurement-RFP@drc.ngo Tender Link : https://reliefweb.int/job/4127114/consultancy-develop-necessary-sops-tmps-and-associated-documentation-drc-hma-humanitarian-mine-action-administrative-accreditation-l
